Loading...
HomeMy WebLinkAboutOn-Site Sewage (OSS) and Septic Operations and Monitoring (OM) Programs (PDF)JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2014 ONSITE SEWAGE PROGRAM (OSS) [1] MISSION: The mission of the Onsite Sewage Program is to minimize the threat of surface and ground water contamination from failing or improperly designed, installed, or maintained onsite sewage systems. The mission of the Operation and Monitoring Program is to protect public health by ensuring onsite sewage systems are monitored and identifying failures and items that may lead to premature OSS failures that can contaminate ground and surface waters. Goal Objective Task Performance Measure 2010 Actual 2011 Actual 2012 Actual 2013 Projected 2014 Planned Goal 1: Educate homeowners, builders, real estate personnel, banks, installers, designers and onsite system maintenance personnel in the proper operation and maintenance of onsite sewage systems Develop written informational materials and conduct workshops for the public addressing OSS operation and maintenance, program incentives for initial inspection, installation of monitoring access risers and homeowner inspection program Provide training to community groups to increase awareness of OSS regulatory requirements Conduct OSS operations and maintenance needs and requirements workshops for homeowners & professionals # of workshops and presentations 19 4 4 15 13 Issue press releases about OSS training opportunities and general OSS info # of press releases provided -- -- -- 4 4 Create OSS operation and maintenance information to be included in Monitoring Inspection Reminders Statements/info created -- -- -- 2 6 Goal 2: Ensure a high quality-onsite sewage system monitoring program Send Monitoring Inspection Reminders to property owners Create and send inspection reminders # of reminders sent -- -- -- 3,000 4,000 Review monitoring and inspection reports, provide timely follow-up and coordinate with online submittal program data Develop procedure and standards to triage reports with corrective actions required % of OSS receiving monitoring inspection 3.4% 3.4% 3.8% 4.4% 6% Pass/Fail -- -- -- PASS PASS Review reports, triage, send follow-up letters/notices # reports reviewed -- -- -- 600 800 # follow-up letters sent -- -- -- 90 150 Ensure Local Sewage Management Plan is consistent with current status and practices Update Local Sewage Management Plan to reflect progress and needed Pass/Fail -- -- -- PASS PASS JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2014 ONSITE SEWAGE PROGRAM (OSS) [2] Goal Objective Task Performance Measure 2010 Actual 2011 Actual 2012 Actual 2013 Projected 2014 Planned Goal 3: Investigate complaints and action requests in a timely manner to reduce the threat of human contact with untreated wastewater Utilize existing data systems to track action requests and complaints1 Develop system to quantify response time for complaints within 30 days Pass/Fail -- -- -- PASS PASS Create a report to track response time Pass/Fail -- -- -- PASS PASS % OSS complaints investigated within 30 days -- -- -- 90% 90% Goal 4: Document all onsite sewage systems in Jefferson County Identify previously unknown onsite sewage systems Complete sanitary surveys to move sites served by OSS from unknown to known status # of systems identified 69 100 107 100 120 % of estimated existing 13,500 systems identified 73% 74% 75% 78% 80% Goal 5: Implement the Homeowner Inspection Program adopted in code revisions May 2012 to comply with monitoring requirements under WAC 246- 272A Establish Homeowner Authorization program Complete database upgrade incorporating all elements of Homeowner Inspection Authorization Pass/fail -- -- -- PASS PASS Establish online portal for monitoring inspection report submittal Link database to online report portal Pass/fail -- -- -- PASS PASS Establish access to training programs (Septics 101 and 201) for homeowners to obtain authorization to complete monitoring inspections Provide trainings and link to online trainings # of homeowners who take in person and online trainings -- -- -- 200 200 Respond to requests for authorization to inspect by homeowners # of homeowners authorized -- -- -- 100 150 # of homeowners that submit inspection reports -- -- -- 50 50 1 Complaints include all reports from the public and others regarding onsite sewage issues. These range from reports of someone parking or driving on their drainfield, living on property without a permitted septic system to surfacing sewage. JEFFERSON COUNTY PUBLIC HEALTH – PLANNED PERFORMANCE MEASURES 2014 ONSITE SEWAGE PROGRAM (OSS) [3] PROGRAM STATISTICS PERMITS 2008 2009 2010 2011 2012 2013 Projected 2014 Planned # of septic permit applications submitted 1 231 169 158 118 147 140 160 # of evaluations of existing system (EES) 295 255 463 469 511 600 800 # of systems repaired/upgraded 32 32 37 31 43 40 45 % of system failures less than 5 years in use 0 0 0 0 0 0 0 % of failures/major maintenance <2% <2% <2% <2% <2% <2% <2% # of complaints received 42 43 52 36 20 45 45 # of complaints closed* 24 19 33 25 26 30 30 # of Installers Certified 37 37 36 34 34 34 OPERATION, MAINTANANCE & MONITORING 2008 2009 2010 2011 2012 2013 Projected 2014 Planned % of existing systems receiving regular 3rd party monitoring. 2 2.20% 1.80% 3.40% 3.40% 3.80% 4.4% 6% # of previously unknown systems having a monitoring inspection 15 9 10+ 595 15+ 855 14+935 100 120 % of monitoring inspections resulting in some maintenance needed. 29% 28% 56%4 68%4 59%4 30% 60% % of monitoring inspections resulting in required significant maintenance or repair. 12.5 16% 18.70% 12.40% 18.50% 15% 15% EDUCATION AND OUTREACH 2008 2009 2010 2011 2012 2013 Projected 2014 Planned # of educational workshops 6 5 19 4 9 15 13 # of workshop participants 239 102 355 156 220 450 300 *The number of Closed complaints can be greater than Received because cases from previous years may have been closed during the current year. 1Number of applications does not equal approved permits 2 Based on estimated 13,500 systems in the County (from the Local Sewage Management Plan) 3Number of workshops includes 5 Septics 101 classes and 4 public workshops on proposed code revisions and homeowner inspection authorization program. 4 Includes inspections where the only maintenance item identified was that the tank needed to be pumped. Previous years did not include this maintenance item. 514 systems were identified and observed via regular monitoring inspections, 93 systems were identified (and had some level of observation) via sanitary surveys and are sites where no previous records exist.