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HomeMy WebLinkAbout030518_cbs01pF col"t ' w4`$ON CO Z �IIING(0i District No. 1 miss'r6 ate" Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 6. 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Six individuals complained about new equipment the Port Townsend Paper Mill has installed which is making a high frequency noise that is negatively affecting the health and wellbeing of neighbors. They urged the Commissioners to help mitigate the situation by enforcing the County Noise Ordinance; • An individual: 1) Commented on the danger of rousing people who are down and out; and 2) Stated he blames the Democratic Party for the lack of jobs and affordable housing in Jefferson County; • An individual stated he is opposed to a gun range being located near Tarboo Lake; • Two individuals commented on the Olympic Discovery Trail: One commending Public Works staff for the project management and another reminding the Commissioners that the State Legislature's Million dollar authorization for the development and acquisition of property for the trail is due to expire in June 2019. Both urged the Commissioners to support a petition the Peninsula Trails Coalition will be submitting to the Washington State Parks and Recreation Commission regarding routing the trail through Anderson Lake State Park; An individual asked if the County is interested in getting involved in an economic impact study of the marine trades in Jefferson County; An individual stated there are issues with noise from Navy Growlers, the gun range at Discovery Bay which may move to Tarboo Lake and the Port Townsend Paper Mill. Noise creates anger and anxiety. This is a basic health issue and the noise issues need to be addressed; A representative from the Port Townsend Paper Mill stated they are working diligently to reduce the noise being produced by the new equipment recently installed at the mill. Equipment to reduce the noise is being installed this morning and there should be a significant reduction in the noise by this afternoon. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. HEARING NOTICE re: Setting 2018 Ad Valorem Tax Levies; Hearing Scheduled for Monday, November 20, 2017 at 10:00 a.m. in the Commissioners' Chambers Page 1 Commissioners Meeting Minutes of November 6, 2017 r 'RAFT .r. 2. HEARING NOTICE re: Proposed Emergency Alarm System Ordinance; Add New Chapter 8.80 JCC Titled Faulty Security Systems; Hearing Scheduled for Monday, November 20, 2017 at 10:45 a.m. in the Commissioners' Chambers 3. RESOLUTION NO. 45-17 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal (Valued Less Than $2,500) 4. AGREEMENT re: Emergency Management Grant to Support Staffing of the Department and Emergency Operations Center; In the Amount of $18,000; Jefferson County Emergency Management; Washington State Military Department, Washington State Emergency Management Division 5. AGREEMENT, Change Order No. 1 re: Olympic Discovery Trail, South Discovery Bay, Segment A -Phase 1 and 2, County Project No. 1801955; An Additional Amount of $7,402.98 for a Total of $995,057.30; Jefferson County Public Works; Interwest Construction 6. AGREEMENT, Amendment No. 1 re: Conservation Futures Fund Snow Creek Watershed Acquisition; Remove the Acquisition of Parcel #802111001 and Add the Fee Simple Acquisition of Parcel #802021005; No Dollar Amount; Jefferson County Public Health; Jefferson Land Trust 7. AGREEMENT re: Hood Canal Regional Pollution Identification and Correction Program (HCRPIC) - Phase IIl; In the Amount of $27,000; Jefferson County Public Health; Hood Canal Coordinating Council 8. AGREEMENT re: Pedestal -Mounted Transfer Station Crane; In the Amount of $231,821.20; Jefferson County Central Services; Crane Equipment Manufacturing Corporation 9. AGREEMENT re: Electronic Signature Use Approval, Louis Johnson; To Continue Operating the Quilcene Pit under Washington State Department of Ecology's Sand and Gravel General Permit; No Dollar Amount; Jefferson County Central Services; Washington State Department of Ecology, Water Quality Program 10. PURCHASE AGREEMENT re: Purchase of Used Semi -Tractor Vehicle; In the Amount of $50,000 plus tax; Jefferson County Central Services; Snohomish County 11. MEMORANDUM OF UNDERSTANDING (MOU) re: Regional On -Site Sewage System Loan Program; No Dollar Amount; Jefferson County Public Health; Washington State Department of Health and Washington State Department of Ecology 12. Advisory Board Resignation re: Gardiner Community Center Advisory Board; Steve Durupt 13. Advisory Board Appointment re: Gardiner Community Center Advisory Board; Three (3) Year Term to Expire December 31, 2020; Mark Nebel 14. Payment of Jefferson County Vouchers/Warrants Dated October 23, 2017 Totaling $493,065.66 15. Payment of Jefferson County Payroll Warrants Dated October 20, 2017 Totaling $76,103.48 and A/P Warrants Done by Payroll Dated October 20, 2017 Totaling $16,970.96 The meeting was recessed at 9:49 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. HEARING re: Proposed Amendment to Jefferson County Ordinances re: No Shooting Areas Ordinance No. 02-0416-07 and Ordinance No. 11-1208-08: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker explained that he has previously outlined the proposed changes on three separate occasions with the Board. He noted that one change fixes an anomaly with the border of Page 2 b t Commissioners Meeting Minutes of November 6, 2017 ol%AFT the Chimacum Creek No Shooting zone, which would make more clear. The other addresses the concern about shooting into a no shooting zone. Madam Chair Kler opened the hearing for public testimony. Paul Stevick: He stated he is a Kitsap County resident who comes to Jefferson County for recreational hunting. He submitted and read a written statement. (See Hearing Record) Al Learned, Port Hadlock: He urged the Board of County Commissioners to adopt the proposed amendment to the Chimacum Creek No Shooting Zone because he understands that when this amendment is adopted, the Sheriff s Office will start enforcing the prohibition of shooting within that No Shooting Zone. He feels that is extremely important for the following reasons: 1) Safety. As you are probably aware, a considerable amount of shooting occurs on the Irondale Beach, which is well within the No Shooting Zone. This shooting normally occurs around the mouth of Chimacum Creek during the fall and winter duck hunting season. A large number of people are utilizing the Irondale Beach for walking and other recreational activities. This is the same beach and area on which the shooting occurs. He feels there is definitely a significant safety risk to beach users; and 2) He feels non -enforcement results in a huge potential liability exposure to the County. If someone were to be seriously injured or worse, from shooting on the Irondale Beach, there is an excellent chance the County could be held liable for that. He believes that by establishing the no shooting zone in the first place, the County is aware that a safety hazard exists in that area. A person who is injured could allege that the County is negligent for not enforcing the provisions of that original ordinance that were established to prevent injury in that area, namely the prohibition of shooting within the no shooting zone. He urged the Commissioners to adopt the proposed amendment regarding Chimacum Creek and the other amendment that applies to all shooting zones within the County. It will preclude individuals outside a no shooting zone, from shooting into the zone, and that would also promote safety. John Hamilton, Port Hadlock: He stated he uses the Chimacum Creek area to walk his dogs and to relax. He has seen more people with dogs there this past year. He has also seen people with young children on the beach exploring this time of year. When someone is bird hunting, you are focused on that bird. When that bird takes flight, you will be focused on it. We had a Vice President that shot a very close friend in the face because he was so focused on the bird, he missed the bird and got the friend who was behind it. Bird hunters will have that problem when they are close to populated areas. There needs to be some restrictions with this. There has been proven problems with missing when bird hunting. He has done some of it himself and you do get focused on what you are after, you do not look beyond it. That is an important consideration to be dealt with in your decision making. He supports the changes. Susie Learned, Port Hadlock: She stated she can see the mouth of Chimacum Creek from her home. She shared three photos she took yesterday morning of shooting that took place at the mouth of Chimacum Creek. She read from a written statement she submitted. (See Hearing Record) Mark Hampton, Bremerton: He stated that he is against the proposed amendment for hunting in Chimacum Creek as it stands now. He was there yesterday and took a range finder and went across the water over to the pathway. If you stay on the pathway, over to where we had our boat and were hunting, was 77 yards. A 12 gauge shotgun shooting 3.5 inch shells with #4 and #2 pellets, the range on that is approximately 60 yards effectively for hunting ducks. At 77 yards, there is no damage to property, little Page 3 Commissioners Meeting Minutes of November 6, 2017° A to no damage to human life or any other animals other than the ones They are hunting. Yesterday when they hunted, they did it safely, out into the open saltwater area. They are aware of the park area and what they are doing is shooting and hunting ducks that are coming from around the bluffs and shooting into the saltwater area. They are at the mouth of Chimacum Creek, not inside Chimacum Creek, which means they are already in saltwater boundary. The boundaries are not specific, because there are no buoys set up or actual line. It is an imaginary type line which is very difficult. They have run into Sheriffs Deputies before and have asked for resolution and support on a designated line. That could be fixed by setting some buoys on either side of the land and giving hunters a reference point in which to hunt from. He is not sure what that would cost. The idea of duck hunting is to camouflage yourself, the area you are in and surprise the animals. By moving the boundary out to where it is proposed out to 100 yards from the land, you cannot anchor your boat or camouflage yourself from the ducks. Decoys are set up in order to get the ducks lured in and with the proposed amended boundary, the ducks would just float off. He believes the proposed changes are about being against hunting regulations and preventing hunters from being in the area than it is otherwise. Brian Warner, Chimacum: He stated he has been a Chimacum resident since 1980 and harvested his first waterfowl in this area in 1987 and has been an avid waterfowl hunter since that time. A few years ago, anyone born after 1970 was required to take a hunter safety course, which is quite a detailed course. The course teaches you how to use your gun, what your background is, what you are shooting at, what you are focused at. He noted that a gentleman stated that it's easy to forget what you're shooting at, but everyone has to go through the safety course, which is mandatory prior to getting a hunting license. He stated that it is nice to see young men without places to go or things to do, being able to learn how to harvest your own food, which is an important aspect in life. It also gives them an opportunity to get them out of their house and doing things in the community. Most hunters do more than just hunt, they are active and participate in community. To take this away, we are taking away from our children who are growing up in our community, taking things they have away from them. It is a small group, but it is a group. Without hunting, you look at what hunting and fishing do for our community to bring money in. People from Kitsap use Chimacum Creek, being the northern part and the mouth. He has been an avid waterfowl hunter, has done hunting East of the mountains and in the State since 1985, and he keeps seeing hunting lands get smaller and smaller. It makes it harder for a person wanting to go out and harvest their food. He urged the Commissioners not to take this away. This is land that was created for our community, Washington State Department of Fish and Wildlife designated this land for that. He agrees with the gentleman regarding 12 gauge shooting at 70-80 yards, you will not hurt anyone. It is not a high-powered rifle, it is totally different than a gun. It is still a gun, but the range is different. Howard Learned, Port Hadlock: He stated he is a hunter and knows what a #4 shot high based shell will do at 70-80 yards, and it may not penetrate the skin, but it can certainly put out an eye. He has hunted all his life. His grandfather and father both hunted at the mouth of Chimacum Creek, so we know about hunting in that area. On Saturday, there was a boat well outside the No -Shooting Zone in front of our home, shooting ducks. They had their decoys out. They were shooting ducks. Yesterday morning, these gentleman from Kitsap County were well within the creek because that's where the ducks are. They fly up and down the creek and they get past shooting. He has seen hunters retrieve ducks on the shoreline and behind them on the north side of the shore. He has watched them shoot ducks there. It does not mean that their boats will be on the north shore, they could be on the south shore, well within 70 yards. There are just too many people, just not a good place. If they want to shoot, they can go outside the no shooting zone about 200 yards out. They can anchor their boat and shoot into the bay. They are not Page 4 Commissioners Meeting Minutes of November 6, 2017 stopping duck shooting, just at that particular location where it is dangerously close to people on the beach. Jim Pearson, Port Hadlock: He stated he is in support of the proposed amendments, which is a cleanup of work done previously. He thanked County Administrator Philip Morley, Chief DPA Hunsucker and the Sheriff s Office for working on getting to this point of clarification. He supports the testimony of the Learneds and urged the Commissioners to support the amendments. Jim Stark, Port Hadlock: He stated he lives at the end of the road, close to the DFW property. He is a volunteer in the area who picks up garbage and hauls it for the County's Parks and Recreation Department. He walks the trails approximately three times per day. One of the big problems he sees is the hunters are well inside the creek. He has not hunted for years, but used to be an avid hunter, shooting rifle and bow and arrow. He believes in hunters rights but also feels there is a safety and annoyance issue in that area. It is extremely annoying. Before daylight yesterday, the shotguns started firing and went on and off until around 2:00 p.m. He is not sure if it was the gentleman in the audience or not. He stated there are people that walk their dogs through there. They try to make sure people pick up any waste left behind. There is a small group of people who volunteer and maintain the park by picking up garbage in the area. Some of them help plant trees, bushes, native plants and they help remove non- native plants. The noise is extremely irritating, especially when people work. The noise wakes him up early on the weekends when he is trying to get rest. It terrorizes most of the dogs that go down there. A lot of people won't go to that area when they hear shooting and stay completely away from it. The park is for all people. There is no reason they cannot anchor further out. That is a very shallow shelf that goes out from the creek. Even at high tide, it cannot be more than 10 feet deep at least 200 yards out. He walks that area throughout the year. He is in favor of the new proposed ordinance. Hearing no further testimony, Madam Chair Kler closed the public hearing. After deliberation, Commissioner Sullivan moved to adopt ORDINANCE NO. 02-1106-17 Amending Ordinance No. 02-0416-07 Establishing a Process to Establish a No Shooting Zone in Jefferson County. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to adopt ORDINANCE NO. 03-1106-17 Amending Ordinance No. 11- 1208-08 Chimacum Creek No Shooting Area Boundary. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:51 a.m. and reconvened at 10:52 a.m. with all three Commissioners present. CLOSED SESSION: A Closed Session was scheduled from 10:30 a.m. to 10:50 a.m. with the County Administrator and Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 10:53 a.m. to 11:06 a.m. At the conclusion of the Closed Session the Board resumed the regular meeting. Page 59 Commissioners Meeting Minutes of November 6, 2017 EXECUTIVE SESSION. An Executive Sessiorw s scheduled from 10:50 a.m. to 11:10 a.m. with the County Administrator, Clerk of the Board/Human Resources Manager and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:11 a.m. to 11:21 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. EXECUTIVE SESSION. • An Executive Session was scheduled from 11:10 a.m. to 11:30 a.m. with the County Administrator, Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:21 a.m. to 11:37 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. EXECUTIVE SESSION. • An Executive Session was scheduled from 11:30 a.m. to 11:45 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:39 a.m. to 11:54 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Action after Executive Session. Commissioner Dean moved to approve a Settlement Agreement with Galen Brake to resolve a dangerous dog case. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:55 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. DISCUSSION re: Authorization and Concurrence for the Acquisition of the Marie Property on the Big Quilcene Floodplain: Environmental Health Specialist Tami Pokorny gave a presentation on the acquisition, explained processes and answered questions. UPDATE re: Comprehensive Plan — Policy Feedback on Selected Key Topics; Housing Element (Part I of 3): Department of Community Development (DCD) Director Patty Chamas and staff briefed the Board on the housing element of the Comprehensive Plan Update. PROCLAMATION re: Proclaiming November 2017 as Caregiver Month in Jefferson County: Commissioner Sullivan moved to approve the Proclamation. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 6 Commissioners Meeting Minutes of November 6, 2017 The meeting was recessed at 2:42 p.m. and reconve=at_ 2: Commissioners present. three EXECUTIVE SESSION. An Executive Session was scheduled from 3:00 p.m. to 4:00 p.m. with the County Administrator, Community Development Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(l)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:50 p.m. to 4:02 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • 2018 Jefferson County Budget Live streaming the Commissioner meetings; cost concerns discussed NOTICE OFADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Erin Lundgren, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 7 �SFII NG� District No. 1 CommissioMAFT Kat District No. 2 Commissioner: avid W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 13, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Four individuals commented on the failure of the Prop 1 measure and gave suggestions to the Commissioners to address County zoning, regulations, affordable housing and making information available to the public; • Three individuals discussed the Sheriff's request for more deputies, two of those individuals urged the Commissioners to provide more deputies and one person presented a petition with 800 signatures requesting additional deputies; • Three individuals urged the Commissioners to approve a letter of support or to petition the Washington State Parks and Recreation Commission to use funding to build a portion of the Olympic Discovery Trail that will run through Anderson Lake State Park; • Six individuals commented on gun ranges in Jefferson County and some urged the Commissioners to institute a moratorium on new gun range permits; • Two individuals commented on the Pleasant Harbor Master Planned Resort and one person commented on the County's letter to the Port Gamble S'Klallam Tribe; • One individual stated: 1) The County should pay for the Tri -Area Sewer by seeking a bond; and 2) The County's proposed budget for 2018 is almost twice what it was in 2004; and • An individual from the Jefferson County Planning Commission stated he visited the Wenatchee River Park recently and was amazed by their infrastructure, income-producing park and migrant farm worker housing. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2018-2023 County Six -Year Transportation Improvement Program (TIP); Hearing Scheduled for Monday, November 27, 2017 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, Port Townsend 2. AGREEMENT, Supplemental No. 2 re: Olympic Discovery Trail Project, South Discovery Bay, Segment 1 -Phase 1&2; An Additional Amount of $4,000 for a Project Total of $75,276.97; Jefferson County Public Works; Parametrix Page 1 Commissioners Meeting Minutes of November 13, 2017 3. MOTION re: Setting Five (5) Special Meetings of the Board of County Commissioners for Community Outreach 4. Advisory Board Reappointments (2) re: Solid Waste Advisory Committee (SWAC); 1) Two (2) Year Term to Expire October 12, 2019; District No. 2 Citizen Representative, Jenifer Taylor; and 2) Two (2) Year Term to Expire November 9, 2019; Industry Representative; Alyssa Russell 5. Payment of Jefferson County Vouchers/Warrants Dated November 12, 2017 Totaling $4,932.29 6. Payment of Jefferson County Payroll Warrants Dated November 3, 2017 Totaling $786,642 and A/P Warrants Done by Payroll Dated November 3, 2017 Totaling $774,013.02 The meeting was recessed at 10:16 a.m. and reconvened at 10:26 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 31 Quarter County Income Report. Washington State Department of Natural Resources Regional Manager Mona Griswold and State Lands Assistant Drew Rosanbalm briefed the Board on the 3`d Quarter County Income Report. Mr. Rosanbalm stated that the Jefferson County 3`d Quarter sales total $925,000 and he anticipates the year will close out around $943,000. He added that the Chimibob harvest sold in October for double what he had estimated. He believes market and competition raised the sales price for that cut. They are experiencing new competition for sales in West Jefferson County. Assessor Jeff Chapman was in attendance and he explained how Junior Taxing Districts receive funds from DNR's timber harvests. Mr. Rosanbalm stated the DNR management fee is 25% and updated the Commissioners on other timber sales and DNR activities. DISCUSSION re: 2018 Lodging Tax Advisory Committee (LTAC) Funding Recommendation from the LTAC Advisory Committee: The Lodging Tax Advisory Committee (LTAC) has submitted a recommendation for 2018 Lodging Tax Fund allocations. In order for 2018 lodging tax funding agreements to be processed in a timely manner, the Commissioners have been asked to review the LTAC recommendations and take action to affirm the 2018 funding amounts. Madam Chair Kler and County Administrator Philip Morley reviewed the funding requests with the Board. The amount of LTAC funding requests total $505,603.00. Madam Chair Kler concurred with the LTAC funding recommendations on expenditures and directed staff to move forward on preparing contracts and to build these recommendations into the Jefferson County 2018 Budget. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of November 13, 2017 D RAFT COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 12:11 p.m. and reconvened at 1:34 p.m. with all three Commissioners present. BRIEFING re: Comprehensive Plan Update — Policy Feedback on Selected Key Topics: Department of Community Development staff briefed the Board on the Economic Development element of the Comprehensive Plan Update. The meeting was recessed at 2:18 p.m. due to a brief power outage and reconvened at 2:27 p.m. with all three Commissioners present. BRIEFING re: Comprehensive Plan Update — Policy Feedback on Selected Key Topics - Continued: Department of Community Development staff briefed the Board on the Economic Development element of the Comprehensive Plan Update. EXECUTIVE SESSION. • An Executive Session was scheduled from 2:10 p.m. to 2:30 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Community Development Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:00 p.m. to 4:10 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Community Outreach Meetings • Jefferson County Chamber of Commerce; upcoming presentation • West End Historical Society • Hoh Tribe meeting; ballot boxes Page 3 Commissioners MeetingMinutes of November 13 2017 ��J r NOTICE OF ADJOURNMENT. • Commissioner Sullivan moved to adjourn the meeting at 4:32 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 4 Og co M lis 44�SON �`sNING�O District No. 1 Comm'tv er Kat, Ch District No. 2 Commissioner: David`. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 20, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Two individuals discussed issues surrounding the Brinnon Master Planned Resort; • One individual commented on a code enforcement issue at a residence in Brinnon; • Two individuals commented on the outcome of the failed Prop 1 Levy; and • One individual commented on the Tri -Area Sewer Project and gave suggestions on how to get the project moving. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2018 Budget; Hearing Scheduled for December 4, 2017 at 10:00 a.m. in the Commissioners' Chambers 2. AGREEMENT NO. E18-023 re: E911 County Basic Services Operations; In the Amount of $330,327; JeffCOM; Washington State Military Department 3. AGREEMENT, Amendment No. 1 re: Provision and Coordination of Local Program Services to Persons with Developmental Disabilities; Additional Amount of $5,342 for a Total Amount of $297,272; Jefferson County Public Health; Washington State, Department of Social and Health Services (DSHS) 4. AGREEMENT NO. C17112, Amendment No. 14 re: 2015 — 2017 Consolidated Contract; Additional Amount of $17,394 for a Total Amount of $1,317,220; Jefferson County Public Health; Washington State, Department of Health (DOH) 5. AGREEMENT re: Cultural Resources Assessment; In the Amount of $7,904.61; Jefferson County Public Health; Matthew Whetherbee and Timothy Gerrish of Stell 6. AGREEMENT re: Authorization and Concurrence for the Marie Property on the Big Quilcene Floodplain; Jefferson County Public Health 7. Advisory Board Resignation re: Solid Waste Advisory Board (SWAC); District 3 Citizen Representative, Jean Ball 8. Advisory Board Appointment re: Parks and Recreation Advisory Board; Two (2) Year Term to Expire November 13, 2019; District No. l Representative, Amy Yaley 9. Payment of Jefferson County Vouchers/Warrants Dated November 13, 2017 Totaling $1,680,536.17 Page 1 Commissioners Meeting Minutes of November 20, 2017 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:03 a.m. with all three Commissioners present. HEARING re: 2018 Ad Valorem Tax Levies for Jefferson County Levy in 2017 and Collection in 2018: County Administrator Philip Morley briefed the Board on the setting of the Ad Valorem Tax Levies for 2018 which includes a proposed increase in tax collections by 1 % for the Conservation Futures General Fund Levy, Conservation Futures Tax Levy and Jefferson County Road Levy. Madam Chair Kler opened the hearing for public testimony. Bruce Cowan, Port Townsend: He stated that he is one of two members of the audience. He is really surprised not to see more people because so many have expressed concerns about the County and how it conducts business and spends its money, but yet they are not participating in this meeting. He hopes that they will participate in the upcoming Community Outreach meetings the Commissioners have scheduled throughout the County. He complimented staff and the County Administrator for preparing the information in such an understandable form. He commended the Commissioners on the difficult decisions in how to make the County better. Tom Thiersch, Jefferson County: He asked if the diversion from the Road Fund is the same amount as the prior year? County Administrator Morley replied that it is. Mr. Thiersch stated that is interesting, and it would pay for approximately six full-time deputies. In terms of the prior statements by Commissioner Sullivan that there needs to be a large, organized demand for something to be done, you have a fairly large petition presented to you for additional sheriff services. He is hoping that is being taken into account regarding preparation of the budget. Property taxes for new construction would also include if there were added value to existing properties. For example, someone adds on and builds on to their property, that would be considered new construction. Under the prior Assessor, he brought it to his attention that there is a miscommunication or gap in communication between Department of Community Development (DCD) and the Assessor's Office regarding unpermitted structures. Previous Assessor Jack Westerman stated it was not his job to tell DCD when his inspectors went to a property and find things that were built but not previously recorded in his records. DCD never collected permitting money for those structures, because Mr. Westerman never disclosed those things to DCD. He stated that he spoke to DCD and they said they don't have to tell the Assessor everything they issue permits for. He noted that both of those incidents happened under prior Directorship. There is a lack of formal communication between departments for structures that have currently been built. The Assessor should be made aware of permits through a formal notification process. If the Assessor finds structures built and not permitted, permit fees are not collected. The County is missing out on revenue, and there is a lot of unpermitted structures in this County. There are unpermitted structures in his own neighborhood and it annoys him and he would like to see the County do something about that so that his taxes won't have to be raised as much. He would like to see those who are doing things in violation of the law to be taxed. Page 2 Commissioners Meeting Minutes of November 20, 2017 MAET05""", Madam Chair Kler closed the public hearing. Commissioner Sullivan moved pro RESOLUTION NO. 46.17 Increasing the Jefferson County General Fund Levy for 2018 Taxes. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean moved to approve RESOLUTION NO. 47-17 Increasing the Jefferson County Conservation Futures Tax Levy for 2018 Taxes. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Madam Chair Kler moved to approve RESOLUTION NO. 48-17 Increasing the Jefferson County Road Levy for 2018 Taxes. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve RESOLUTION NO. 49-17 Diversion of Road Levy for Traffic Law Enforcement for the 2018 General Fund Budget. Commissioner Dean seconded the motion which carried by a unanimous vote. Madam Chair Kler moved for staff to create an a Memorandum of Understanding (MOU) between Public Works and the Sheriff's Office regarding reporting on funds received from the diversion of the Road Levy for traffic law enforcement. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve a LETTER to the ASSESSOR regarding 2018 Real and Personal Property Levy Amounts. Madam Chair Kler seconded the motion which carried by a unanimous vote. INFORMATION BRIEFING re: Online Posting of the 2018 County Administrator's Recommended Budget. The Hearing Notice for the hearing on the 2018 Jefferson County Budget scheduled for December 4, 2017, at 10:00 a.m. in the Commissioners' Chambers was approved in the Consent Agenda. The County Administrator gave a brief overview of the 2018 recommended budget. HEARING re: Proposed Ordinance regarding Emergency Alarm Systems; Add a New Chapter in the Jefferson County Code Entitled `Faulty Security Systems': Chief Criminal Deputy Art Frank gave an overview of the proposed Alarm Ordinance. He stated that the Sheriff s Office frequently responds to false alarms and this year they have already responded to over 350 false burglar or false alarm calls. He believes that this equates to approximately 700-800 man hours per year. The false alarm calls are usually caused by faulty alarm systems or inadequate information held by the alarm companies. The proposed ordinance would enact a $20 registration fee. If there is a false alarm call and the homeowner is not registered, there would be a $50 fee charged. For the first false alarm call of the year, there would be no charge. The Sheriff s Office is trying to eliminate the chronic once per month response with no corrective measures. Chief Criminal Deputy Art Frank added that the ordinance is not meant to punish homeowners, it is meant to encourage them to keep their systems up-to-date and working properly, and to update the alarm company with current contact information. Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker stated he has reviewed the proposed ordinance. Page 3 Commissioners Meeting Minutes of November 20, 2017 „M m_ _.v..DR AFT - Madam Chair Kler opened the hearing for public testimony. Tom Thiersch, Jefferson County: He stated there is an apparent lack of information regarding the amount of fire systems in the County. He is not sure if it requires in the ordinance, during a change of ownership of the property, that the alarm company is required to notify the Sheriff's Office or the County in the change of ownership and if that would require a new registration fee. He suggested that if not, the ordinance should require that. He suggested that the ordinance include language requiring real estate agents to include information regarding alarm system registration transfer to take place, as part of their disclosure requirements when selling property. He would like to see the process include notifying the County there is a property being sold that has an alarm system, so the County can expect a new registration. The new owner may decide to cancel the alarm system, but it may trigger some sort of action. There is a tremendous lack of enforcement in the County regarding regulation. He suspects that enforcement of this regulation will not be quite so lax. Bruce Cowan, Port Townsend: He stated the ordinance seems entirely reasonable when we are living in a time where a private machine can call upon public resources. It seems the owner of the machine should bear responsibility for its functioning. He believes this is a modest fee proposal. He went online to ADT Security systems, and the monthly fee for alarm services is approximately $29 per month. The proposed fee seems entirely manageable for anyone who has an alarm system. Madam Chair Kler closed the public hearing. The Commissioners and County Administrator reviewed the language of the proposed ordinance and voted on the following motions: Commissioner Sullivan moved to change the title of the proposed Jefferson County Code Chapter 8.80 from "Faulty Security Systems" to Registration and Regulation of Alarm Systems." Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to clarify the proposed ordinance by adding the following after "...Appendix A" so that it reads: "...Appendix A, with fees to be added to the Jefferson County Code Appendix Fee Schedules." Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean moved to amend the title of the proposed ordinance to: Registration and Regulation of Alarm Systems. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to change the term "faulty security system" to "faulty alarm system" wherever it appears in the proposed ordinance. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean moved to approve ORDINANCE NO. 04-1120-17 in the Matter of an Ordinance Regarding the Registration and Regulation of Alarm Systems, with previously approved edits. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes of November 20, 2017El A .�, ox. The meeting was recessed at 11:26 a.m. and reconvened at 1:34 p.m. wiR a three_ Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Update: WSU Extension staff updated the Board on the 10,000 Years Institute work on the West Jefferson County Invasive Species and Projects. • Briefing: Public Works staff briefed the Board on the Six -Year Transportation Improvement Program (TIP). DISCUSSION re: Olympic Discovery Trail and APPROVAL of a LETTER: County Administrator Philip Morley stated that the Peninsula Trails Coalition (PTC) requested the that Jefferson County take further action in support of PTC's request to the Washington State Parks and Recreation Commission that a segment of the Olympic Discovery Trail (ODT) be routed and constructed through Anderson Lake State Park, with State Parks funding that segment. The PTC circulated a petition and has also presented a draft resolution which they have asked Jefferson County to consider adopting. Jefferson County Public Works previously sent a letter on November 9, 2017 to the Washington State Parks and Recreation Commission in support of routing a segment of the trail through Anderson Lake State Park. After further discussion, Commissioner Sullivan moved to direct Commissioner Dean to prepare a LETTER for all three Commissioners to sign and send to the Washington State Parks Commission supporting PTO's petition for state funding of the proposed Anderson Lake portion of the ODT. Madam Chair Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 3:17 p.m. and reconvened at 3:29 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • The Commissioners shared their meeting schedules. Miscellaneous Items: • Upcoming Legislative meeting with Senator Kevin Van de Wege and Representatives Steve Tharinger and Mike Chapman • Chamber meeting; the County Administrator congratulated Commissioner Dean on her presentation at a recent Jefferson County Chamber of Commerce meeting Page 5 Commissioners Meeting Minutes of November 20, 2017 nQAPT • Community Outreach Meetings W1 W11 1 • Jefferson County Sportsman's Club Association; the County Administrator read a draft article segment to be printed in the Port Townsend Leader regarding the Sportsman's Club ADDITIONAL BUSINESS: Madam Chair Kler moved to have Commissioner Sullivan serve as Chair for the Board of County Commissioner meeting during the afternoon session on November 27, 2017 if she is unable to attend in time due to her election precertification obligations. Commissioner Dean seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT. • Commissioner Dean moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 6 DRAFT District No. 1 Commis: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 27, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Three individuals commented on the 2018 Jefferson County Budget and the diversion of $720,000 from the Road Fund to Traffic Law Enforcement; • An individual: 1) Stated he was happy for the upcoming implementation of Courthouse security and suggested parking lot security for staff leaving nightly; 2) Stated the County should create a hotline to report cases of misconduct; and 3) Commented on economic development in the County; • Three individuals discussed issues surrounding the Brinnon Master Planned Resort; • An individual urged the Commissioners to include long distance trail systems in the Comprehensive Plan elements; • One individual commented on gunfire noise from the Jefferson County Sportsmen's Association shooting range and stated he supports residents of the Tarboo Valley against the proposed gun range there; • An individual stated: 1) She heard that buildings were being placed onto property at the proposed gun range in the Tarboo Valley area; and 2) She is in contact with the Washington Department of Ecology regarding cleanup of the former Fort Discovery gun range site; and • An individual commented on Kitsap County receiving a permit to build 140 new townhouses in Kingston, and compared their housing developments to Jefferson County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 51-17 re: Adoption of the 2017/2018 Jefferson County Cost Allocation Plan 2. AGREEMENT NO. ICA18531 re: 2018 Public Defense Funding; Improving the Quality of Public Defense Services; In the Amount of $32,792; Jefferson County Administrator; Washington State Office of Public Defense 3. AGREEMENT re: Jail Services; In the Amount $208,181.60 plus reimbursement costs in 2018, Base goes up 2.5% in 2019 & 2020; Jefferson County Commissioners, Jefferson County Sheriff's Office; City of Port Townsend Page 1 Commissioners Meeting Minutes of November 27,2 0 1 7 (�J` 4. AGREEMENT re: Demolition & Removal Project Agreement re: 280 Fremont Ave. on the Big Quilcene River; In the Amount of $28,344 plus tax of $2,551 for a Project Total of $30,895; Jefferson County Environmental Public Health; Diggin' It! 5. AGREEMENT, Change Order No. 4, Parts 1, 2, 3, 4, 5 re: Rick Tollefson Memorial Trail, Phase 1, County Road No. 850100, Contract No. CR1815; Additional $1,050 for a Project Total Amount of $590,819.80; Jefferson County Public Works; Shold Excavating, Inc. 6. Payment of Jefferson County Vouchers/Warrants Dated November 20, 2017 Totaling $309,737.80 7. Payment of Jefferson County Payroll Warrants Dated November 20, 2017 Totaling $79,159.67 and A/P Warrants Done by Payroll Dated November 4, 2017 Totaling $138,994.47 and Dated November 20, 2017 Totaling $17,530.74 EMERGENCY RESOLUTION re: In the Matter of Declaration of Emergency; Damage to County Roads: A portion of the Hoh Road on the West End experienced major damage. The roadway eroded to the center line. Commissioner Sullivan moved to approve RESOLUTION NO. 52-17 Declaration of Emergency Damage to County Roads. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:57 a.m. and reconvened at 10:07 a.m. with all three Commissioners present. HEARING re: 2018-2023 County Six -Year Transportation Improvement Program (TIP): Public Works Director/County Engineer Monte Reinders, Engineering Services Manager Eric Kuzma and County Engineer/Transportation Planner Wendy Clark-Getzin were present to discuss the Six -Year TIP. Director Reinders stated that the a majority of Transportation Improvement Program (TIP) projects have been grant -funded, with the County providing on average about 15% match. In some cases, no match is required. He added that the Public Works department has been creative with grant funding and explained that the Olympic Discovery Trail in Discovery Bay had several grant sources and partners. Director Reinders explained that his department worked on a lot of backlogged -projects this year, some of which took quite some time to complete. He informed the Board of the conditions of the County's bridges, per TIP requirement. Madam Chair Kler asked for an update on the Hoh River Road where washouts recently occurred. Director Reinders replied that the upper Hoh roadway washed out at Milepost 8, prior to the recent storm, and overnight 300 feet of old growth forest between the road and the river was washed away. He added that people were evacuated from a nearby park and they expect to review authorization to make emergency repairs by the end of the day, with repair work to start tomorrow morning. Page 2 Commissioners Meeting Minutes of November 27, 2017 DRA rT Commissioner Dean asked about a new case she heard about regarding culverts and asked if this would have an impact on the Public Works department? Director Reinders replied that the case she is speaking to is regarding a lawsuit that targeted the Washington State Department of Transportation, who have stepped up their efforts to replace fish passage barriers. He added that the County has a number of culverts that affect fish passage and they have been working on addressing those, on a one -per -year average with the help of state and federal assistance. Each of those culvert project costs around $500,000 to $1 Million. Madam Chair Kler opened the hearing for public testimony. Cass Brotherton; Quilcene: She read from a statement she provided. (See hearing record) Tom Brotherton; Quilcene: He stated his major problem is with the plan itself. What you are planning to do is go out of business. There will not be any reserve when you are done, and it's not sustainable. The plan is to transfer $720,000 every year and give it to the Sheriff. In 2025, there will be no money for the Sheriff or the roads. You need to find a way to fund the Sheriff's Office that doesn't subtract from an essential service. You are taking in $53 Million dollars and spending $56 Million dollars. He does not like the overall plan. Linda Herzog; Quilcene: She stated she echoes the comments made by Mr. and Mrs. Brotherton and noted their detailed research on the issue over the weekend. She asked that the Commissioners reconsider the transfer of funds from the road fund to the Sheriff's office. She stated there was nothing to add from the earlier presentation which described road failures, which are happening more and more. Our future is looking more dismal than our past, which has been challenging. The weather changes we are experiencing will make things worse. There is no reasonable explanation for taking $720,000 out of the road fund. We all understand that everyone needs more money, but out of the road fund and into the Sheriff s Office for purposes that will not be covered under state regulation, is a real serious problem and may jeopardize further ability to get money into this County. The calculation that the Brotherton's have done, notes that this has been a traditional transfer which has been done for the last nine years which equates to $6,430,000 transferred to the Sheriff s Office. She's not certain the proportion this has on the Sheriffs Office budget, but she stated it is probably substantial. She believes that there cannot be anything more important than funding roads which help people move around rural parts of the County. If we are putting that in jeopardy, we need to think very clearly about the priorities and the end game, if that continues to be done. She vigorously objects to that, and hopes the commissioners think about this before the budget is passed before we put ourselves in harms way once again. She recognizes that the Comprehensive Plan is a future plan, but stated the County needs to have citizens and Elected Officials sit down and really think about the future and make a plan in a policy oriented way for the next three to five years. She believes doing so would alleviate the need to constantly put out fires and correct mistakes that have been made by not sufficiently thinking about the future. Jodi Lehman SP; Chimacum: She thanked the Public Works Department and the Commissioners for making non -motorized transportation a priority in the TIP. She walks and jogs and has done the length of the Larry Scott Trail. She is looking forward to adding the Rick Tollefson Trail to one of her workouts. She would like to eventually be able to hike from the end of the Larry Scott Trail, over Eaglemount and out to Discovery Bay, which she realizes would be a long time away from happening. She stated she uses the trails a lot and sees many bicyclists and hikers. The trails get used and are a lot Page 3 Commissioners Meeting Minutes of November 27, 2017 �1 safer than being on the roads. Since the trails provide transportation also, she believes that they are a lot more cost-efficient than roads. Trails are a magnet for tourism and an important part of our vision for this area and for the future. Jim Rough; Port Townsend: He misunderstood that the Commissioners were holding a hearing on the TIP and made a comment regarding a "Wisdom Project." Bruce Cowan; Port Townsend: He stated he appreciates the emphasis on the trail system. He thanked staff for their thorough work in developing this plan. He does not envy the task of the Commissioners to fill in gaps in the budget in creative ways. It seems that this fund transfer to the Sheriffs Office, while very much necessary, has become a habitual thing which has cost funding on the road fund side. Over a period of time, it has gone on and this seems like a good time to examine the extent in which we want to do that. Hearing no further comments, Madam Chair Kler closed the public hearing. County Administrator Philip Morley stated that Public Works does a good job of leveraging their funds, that it becomes easier to take the $720,000 transfer each year. He added that the County is hearing loud and clear today, that this is something we need to take a closer look at. County Administrator stated that other County programs have already been cut back, such as Parks and Recreation, Public Health and the Department of Community Development. The underlying issue is that the County has inadequate funding to provide government services to citizens. Madam Chair Kler thanked the Public Works staff and Director Reinders and noted that she is proud of the work they recently did on a presentation which was recognized by federal government staff and other jurisdictions. Commissioner Dean moved to approve RESOLUTION NO. 53-17 In the Matter of Adoption of the 2018-2023 Six -Year Transportation Improvement Program. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:52 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. PRESENTATION re: Draft Marine Spatial Plan for Washington's Pacific Coast; Department of Ecology: The Board listened to a presentation by Senior Ocean Planner Jennifer Hennessey of the Washington State Department of Ecology. Ms. Hennessey briefed the Commissioners on the draft Marine Spatial Plan (MSP) for Washington's Pacific Coast which included the purpose, scope and requirements. She summarized the five chapters of the plan, and explained the draft programmatic Environmental Impact Statement (EIS), how to comment, and the next steps. Page 4 Commissioners Meeting Minutes of November 27, 2017 D R A F VCK The meeting was recessed at 11:48 a.m. and reconvened at 1:3 ith Commissioner Sullivan and Commissioner Dean present. Madam Chair Kler joined the meeting at 2:28 p.m. COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Briefing re: Land Use Element of the Comprehensive Plan Update: Department of Community Development staff briefed the Board and the Commissioners participated in the discussion The meeting was recessed at 3:09 p.m. and reconvened at 3:16 p.m. with all three Commissioners present. COUNTY ADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Letter re: Washington State Parks and Recreation Commission re: Peninsula Trails Coalition request: County Administrator Morley distributed a final version of the letter approved during the November 22, 2017 Board of County Commissioners meeting DISCUSSION re: Board of County Commissioners Technology Update: County Administrator Philip Morley explained that the County is ready to purchase equipment to enable the live streaming of the Commissioners' meetings online. He noted that Commissioner Sullivan voiced concern over the cost of the new equipment and service. The Commissioners discussed the advantages and disadvantages of making the videos available online. After the discussion, Commissioner Dean moved to implement the technology to stream the Board of County Commissioner meetings online. Madam Chair Kler seconded the motion. Commissioner Sullivan voted against the motion. The motion carried. CO UNTY ADMINIS TRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • National Park Fee; proposed increase to $70 per day • Community Outreach Meeting Calendar Coordination: • The Commissioners reviewed their meeting schedules. Page 5 f 201 `l �'Commissioners Meetm Minutes o November 27, 7g RAF: ,-.�.- NOTICE OF ADJOURNMENT. • Commissioner Dean moved To adjourn the meeting at 4:04 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 6 OF C,0 4�4SON c°Gf07� 0� �I- ING s>. District No. 1 Commission at I... RAFT District No. 2 Commissioner: d W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren SPECIAL MEETING MINUTES November 21, 2017 Madam Chair Kathleen Kler called the meeting to order at 6:04 p.m. at the Chimacum Fire Hall. Commissioner David Sullivan, Commissioner Kate Dean and County Administrator Philip Morley were present. Also present were the following Elected Officials: Treasurer Stacie Prada, Assessor Jeff Chapman, Auditor Rose Ann Carroll and Clerk Ruth Gordon. Madam Chair Kler served as meeting facilitator and welcomed everyone. Each Elected Official gave a brief overview of their department's role in Jefferson County. County Administrator Morley gave a presentation on the Jefferson County budget. The Elected Officials met in small groups with the public in attendance and reported on the following topics they discussed: ECONOMIC DEVELOPMENT • Jefferson County jobs • Development of the Black Point Master Planned Resort • Jefferson County Regulations • Broadband HEALTH ISSUES • Mental Health Services • Opiod/Drug problems in the County LAW & JUSTICE • Drug Court and sentencing • Jury Duty • Juvenile Court • Duties of the Superior Court Judge • Diversion Courts • Truancy Court • High cost of law and justice • Not enough deputies for our population TREASURER'S OFFICE • Investments the Treasurer oversees • County bonds • Treasurer's Office internal controls • Foreclosure process Page 1 Commissioners Special Meeting Minutes of November 21, 2017 ASSESSOR'S OFFICE • Property tax and other fees • Paying property taxes and exemption programs HOUSING • Housing to keep youth in the County • Affordable housing model from Thurston County • Solar Housing • Cluster Housing AUDITOR'S OFFICE • Election percentage return rate MISCELLANEOUS • Comprehensive Plan process • Speak Up portal • District services regarding fire protection • Individuals having the ability to be heard • Marijuana in rural residential areas • Conditional Use Permit process • Private wells • Land use and water quality • Acronyms used in disposition slips • Proposed gun range in Tarboo Valley • Courthouse security and the ability to access offices 8:57 p.m. SEAL: ATTEST: NOTICE OF ADJOURNMENT: The meeting was adjourned by Madam Chair Kler at Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 2 o-C coMIss ON CO��O� OQ ti �C ��II NGVo District No.1 Cmiss District No. 2 Co ion #Tean ullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren SPECIAL MEETING MINUTES November 27, 2017 Madam Chair Kathleen Kler called the meeting to order at 6:02 p.m. at the Brinnon Community Center. Commissioner David Sullivan, Commissioner Kate Dean and County Administrator Philip Morley were present. Also present were the following Elected Officials: Treasurer Stacie Prada, Assessor Jeff Chapman, Prosecutor Michael Haas, Sheriff Dave Stanko, Auditor Rose Ann Carroll and Superior Court Clerk Ruth Gordon. Madam Chair Kler served as meeting facilitator and welcomed everyone. Each Elected Official gave a brief overview of their department's role in Jefferson County. County Administrator Morley gave a presentation on the Jefferson County budget. The Elected Officials met in small groups with the public in attendance and reported on the following topics they discussed: ECONOMIC and COMMUNITY DEVELOPMENT • Brinnon Cottage Industries • Comprehensive Plan Update; add tourism element • Pleasant Harbor Master Planned Resort at Blackpoint • Permit process • Brinnon Community Center plans • Comprehensive Plan Update; process HEALTH ISSUES • Solid Waste enforcement • Needle Exchange programs • Solid waste; illegal dumping • Septic fees • Healthcare for children LAW & JUSTICE • Drug problems • Sentencing guidelines • Abandoned vehicles • Habitual offenders • Need for more deputies • Corrections costs Page 1 Commissioners Special Meeting Minutes of November 27, 2017 TREASURER'S OFFICE • Foreclosure process • Internal audit controls • Process for surplus County property • County debt ASSESSOR'S OFFICE • Junior Taxing District payroll • Property Assessments • Tax issues for a Mason County resident HOUSING • Affordable Housing and Prop 1 • Development in Brinnon MISCELLANEOUS • Faster internet services requested • Brinnon Parks and Recreation District • YMCA and 4H for Brinnon • Pleasant Harbor; lifeguard needed • Property; adverse possession • Fire station property in the Canal Tracts • Accounting software • Salmon restoration efforts • Crab catches are down • Jury duty • Naval training concerns 9:04 p.m. SEAL: ATTEST: 1AFT NKI'm- NOTICE OFADJOURNMENT, The meeting was adjourned by Madam Chair Kler at Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 2 District No. 1 Commissio at T District No. 2 Commissione W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren SPECIAL MEETING MINUTES November 30, 2017 Madam Chair Kathleen Kler called the meeting to order at 6:00 p.m. at the Quilcene Community Center. Commissioner David Sullivan, Commissioner Kate Dean and County Administrator Philip Morley were present. Also present were the following Elected Officials: Treasurer Stacie Prada, Superior Court Clerk Ruth Gordon, Assessor Jeff Chapman, Sheriff David Stanko, Prosecutor Michael Haas and Auditor Rose Ann Carroll. Madam Chair Kler served as meeting facilitator and welcomed everyone. Each Elected Official gave a brief overview of their their department's role in Jefferson County. County Administrator Morley gave a presentation on the Jefferson County budget. The Elected Officials met in small groups with the public in attendance and reported on the following topics they discussed: HOUSING and QUILCENE-SPECIFIC TOPICS • Affordable housing • House in Quilcene to be auctioned • Housing availability in Quilcene • Quilcene infrastructure • Zoning in Quilcene • Supporting building that supports public health and community welfare • Quilcene traffic control • Tarboo Ridge; proposed gun range application HEALTH ISSUES • Health Department Staff, compliments to staff • Health laws and regulations LAW & JUSTICE • Drug/sex crimes • Deputy assigned to Quilcene • Code enforcement • Therapeutic courts TREASURER'S OFFICE • Jefferson County's financial status Page 1 Commissioners Special Meeting Minutes of November 30, 2017 ASSESSOR'S OFFICE • Gun ranges; potential impacts on property values • Information on Levies DEPARTMENT of COMMUNITY DEVELOPMENT • Growth Management Act issues and zoning • Building regulations • Comprehensive Plan Update process MISCELLANEOUS • Composting and greywater questions • China not taking American recyclables • Public Utility District; staff turnover • Public disclosure process • Homeless shelter needed for Quilcene • Loggers Landing restaurant; issues reopening 9:05 p.m. SEAL: ATTEST: DRN�l H�tJ 4 d NI NOTICE OF ADJOURNMENT. • The meeting was adjourned by Madam Chair Kler at Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kier, Chair David Sullivan, Member Kate Dean, Member Page 2