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HomeMy WebLinkAbout031918_ca06615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPuplicllealth.org Consent Agenda Public Hea1i January 16, 2018 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director Anna McEnery, DD & 1/10th County Coordinator DATE: �5I ict I 00 17 SUBJECT: Agenda Item — Contract Amendment #1— Kitsap Public Health District, January 1, 2018 — March 31, 2018; Additional $3,589.20 for a total of $17,946.20 STATEMENT OF ISSUE: Jefferson County Public Health, as the fund manager of the Mental Health and Substance Abuse sales tax treatment funds, is requesting Board approval of the contract amendment with Kitsap Public Health District; January 1, 2018 to March 31, 2018; additional $3,589.20 for a total of $17,946.20 ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S: This is a three month contract amendment between JCPH and Kitsap Public Health District, for Professional Services in connection to the evaluation tracking, analysis, preparation, collection, and presentation of data related to Mental Health/Chemical Dependency in Jefferson County, Washington. FISCAL IMPACT/COST BENEFIT ANALYSIS: This is sales tax revenue raised by the County in the 1/10 of 1% Fund and is allocated by the BOCC with advice from the Mental Health and Substance Abuse Sales Tax Advisory Committee. The contract states if the sales tax revenue decreases the vendor will be contacted and the contract may be renegotiated. RFP Panel members of the Substance Abuse Mental Health Advisory Committee are still deliberating about 2018 1/10th of 1% funding recommendations. Public Health is recommending a three month amendment to maintain continuity of services. RECOMMENDATION: JCPH management requests approval of the contract amendment with Kitsap Public Health District; January 1, 2018 to March 31, 2018; additional $3,589.20 for a total of $17,946.20. REVIE BY: ".� /2 �s — — 21�� tlt�— Phili- Marley, Con Ad r Date Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487 CONTRACT AMENDMENT #1 For Professional Services Between Jefferson County And Kitsap Public Health District WHEREAS, Kitsap Public Health District (CONTRACTOR) and Jefferson County Public Health (COUNTY) entered into an agreement on January 1, 2017 for Professional Services in connection to the evaluation tracking, analysis, preparation, collection, and presentation of data related to Mental Health / Chemical Dependency in Jefferson County, Washington. WHEREAS, the parties desire to amend the terms of that agreement. IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS: THIS AGREEMENT is made and entered into 1. The term of the above referenced agreement ends March 31, 2018. 2. Kitsap Public Health District will continue to provide services as stated in Exhibit A, Statement of Work. This amendment adds $3,589.20 in funding. Contractor shall bill and County will pay for services on an hourly basis not to exceed the rate of $102.00 an hour or $1,196.40 a month for services rendered. 4. The contract, including this amendment shall not exceed $17,946.20 without express written amendment signed by both parties. Work performed between January 1, 2018 and the execution of this Amendment that is consistent with the provisions of this Agreement is hereby ratified. 5. All other terms and conditions of the agreement will remain the same. IN WITNESS WHEREOF, the parties have subscribed their names hereto: Dated this M day of 2018 ATTEST: David Sullivan, Chairman Jefferson County Board of Commissioners By: Keith Grellner, Administrator Kitsap Public Health District Carolyn Avery, Deputy Clerk of the Board APPROVED AS T FORM ONLY: By: % Philip 1 Iunsuc er, Chief Civil, De uty asccutin Attorney EXHIBIT A STATEMENT OF WORK Kitsap Public Health District The County will prioritize the following work for the Contractor. The Contractor and County will mutually agree upon the scope, data periods, number of meetings, and format of deliverables for each work item below. Contractor will: • Manage evaluation tracking data system for Mental Health/Substance Abuse (MH/SA) and prepare and present data reports. • Process, analyze and update Jefferson County data from U.S. Census, BRFSS, Healthy Youth Survey, communicable disease, mental health, substance abuse, births and deaths, and other available demographic and public health data sources. • Prepare data reports that compare Jefferson County over time to Washington State. • Present data reports to Jefferson County Public Health staff and to Jefferson County Mental Health, Substance Abuse Advisory Committee to identify if changes are needed in County policies and priorities. K?�1ti �G53 INTERAGENCY AGREEMENT Between JEFFERSON COUNTY And KITSAP PUBLIC HEALTH DISTRICT This Agreement, hereinafter referred to as the "Agreement," is entered into between Jefferson County, a municipal corporation, hereinafter referred to as the "County," and Kitsap Public Health District, hereinafter referred to as the "Contractor," in consideration of the mutual benefits, terms, and conditions hereinafter specified. Section 1. Purpose The County, on behalf of Jefferson County Public Health, through this Agreement will contract with the Contractor to perform work as described in Exhibit A. Section 2. Term This Agreement shall commence on January 1, 2017, and will terminate on December 31, 2017. Section 3. Scoiac of Work A. The Contractor agrees to perform the services identified in Exhibit A. B. The Contractor supports Jefferson County Public Health program goals and objectives. C. The Contractor shall provide reporting detailed in Section 10. Section 4. Compensation The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: A. Payment for the services provided by the Contractor as outlined in Exhibit A shall not exceed of $14,357.00 per calendar year in the completion of this project without an express written amendment signed by both parties to this agreement. In the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement, this contract may be renegotiated or terminated as provided herein. B. Contractor shall bill and County will pay for services on an hourly basis not to exceed the rate of $96.00. Mileage will be reimbursed for travel related to performing the SOW and the number of miles to be reimbursed will be calculated using the policy in effect at the offices of the Contractor. The per - mile reimbursement for mileage will be set at the current rate specified by the IRS. C. The Contractor may submit invoices to the County for work completed to date. The County will review such invoices, and upon reasonable approval thereof, payment will be made to the Contractor in the amount approved. Payment will not be unreasonably withheld and the Contractor will be given a reasonable opportunity to correct any work reasonably determined by the County to be defective. D. The County will make final payment of any balance due the Contractor promptly upon its ascertainment and verification after the completion of the work under this Agreement and its reasonable acceptance by the County. Payment will not be unreasonably withheld and the Contractor will be given a reasonable opportunity to correct any work reasonably determined by the County to be defective. E. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and/or State of Washington for a period of six (6) years after final payment. Copies shall be made available upon request. F. Each invoice submitted by the Contractor to the County for services the Contractor rendered in fulfillment of this contract shall reflect the number of hours utilized in fulfilling the obligations of the Contractor under this contract and shall also include an hourly charge, rate or wage and detailed expenses related to fulfillment of this Agreement. Section 5. Compliance with Laws The Contractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. Section 6. Indemnification Each party agrees to defend and indemnify the other party and its elected and appointed officials, officers, and employees against all claims, losses, damages, suits and expenses, including reasonable attorneys' fees and costs, to the extent they arise out of, or result from, the negligence or willful misconduct of the indemnitor or its elected or appointed officials, officers, and employees in the performance of this Agreement. The indemnitor's duty to defend and indemnify extends to claims by the elected or appointed officials, officers, and employees of the indemnitor. The indemnitor waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington solely for the purposes of this provision and acknowledges that this waiver was mutually negotiated. This provision shall survive the expiration or termination of this Agreement. Section 7. Insurance The Contractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required. A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $1,000,000 each occurrence. B. Contractor shall provide proof of insurance to the County, in care of, Contract Manager, at Jefferson County Public Health, 615 Sheridan Street, Port Townsend, Washington 98368, prior to commencing employment. C. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. Section 8. Independence The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Section 9. Assiancnentg and Subcontractin The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Section 10. Reporting The Contractor will provide a report to the County for payment for services rendered monthly. The report shall contain a brief summary of the work performed, relationship to the tasks identified in Exhibit A and the total hours worked. The report shall be submitted to Jefferson County Public Health, 615 Sheridan Street, Port Townsend, WA 98368. Section 11. Termination A. Termination for Convenience Either party may terminate this Agreement for convenience, including s a result of changes in available funding, by providing at least 30 days' advance written notice to the other party. 3 B. Termination for Default In the event of a default by either party under this Agreement, the nondefaulting party may give written notice to the defaulting party that it intends to terminate this Agreement if the default is not cured within 30 days of the date of the notice or such longer period of time as may be reasonable under the circumstances. If the default is not cured within that time, the nondefaulting party may then notify the defaulting party in writing that this Agreement is terminated. In the event of such termination, the nondefaulting party shall have all rights and remedies available to it under general law. C. General Termination Provision Whenever this Agreement is terminated in accordance with this Section, the Contractor shall be entitled to payment for actual work performed for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Section 12. Modification This Agreement may be modified at any time by written agreement of all parties. Section 13. lntearatted_A�rcrn.ac�ei This Agreement together with Exhibits or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral, between the parties. This Agreement may be amended only by written instrument signed by both County and Contractor. Section 14. Notice Whenever a notice is required or permitted to be given under this Agreement, it shall be provided as follows: 11'[0 111c C'ounly: Jefferson County Public IIealth 615 Sheridan Street Port Townsend, WA 98368 Attention: Anna Mc Enery D.D. Coordinator 4 If to the Contractor: Kitsap Public Health District 345 6th Street, Suite 300 Bremerton, WA 98337-1866 Attention: Siri Kushner Lead Epidemiologist Approved this day of '_ 2017 BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON 1 1! �a' --� (') ( - �' A K &'� Kathleen Kler, C liairIxt-soji ATTEST; Doputy/Cark of the Boy t. A pp 'ov d it ' day of , 2017 k-1 c ith Grellner, Administrator Kitsap Public Health District j4 �- �V < Gc �W� -#� Com?. �I L��j►'u.`c!'✓� �� EXHIBIT A STATEMENT OF WORK Kitsap Public Health District The County will prioritize the following work for the Contractor. The Contractor and County will mutually agree upon the scope, data periods, number of meetings and format of deliverables for each work item below. Contractor will: • Manage evaluation tracking data system for Mental Health/Substance Abuse (MH/SA) and prepare and present data reports. • Process, analyze and update Jefferson County data from U.S. Census, BRFSS, Healthy Youth Survey, communicable disease, mental health, substance abuse, births and deaths, and other available demographic and public health data sources. • Prepare data reports that compare Jefferson County over time to Washington State. • Present data reports to Jefferson County Public Health staff and to Jefferson County Mental Health, Substance Abuse Advisory Committee to identify if changes are needed in County policies and priorities.