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District No. 1 Commissioner: Kate Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Katblee er
County Administrator: Philip Mor
Clerk of the Board: Erin Lund
DRAFT
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MINUTES
Week of December 4, 2017
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• Three individuals commented on the Republican Party's proposed tax cuts;
• An individual commented on: 1) The Jefferson County's Comprehensive Plan Amendment process;
and 2) Economic development suggestions in this county;
• An individual thanked the Commissioners for holding Community Outreach meetings;
• Two individuals commented on the Jefferson County Sportsmans' Association (JCSA) Gun Range and
their activities;
• An individual commented on the usage of the JCSA Range;
• Four individuals commented on the proposed gun range in the Tarboo Valley;
• An individual gave suggestions on housing development in Jefferson County;
• An individual stated he appreciates the County taking action to broadcast the Commissioner meetings
online;
• An individual commented on the Growth Management Act and suggested concentrating growth for the
Port Townsend area; and
• One individual stated he represents the owner of Fort Discovery and Security Services Northwest and
addressed concerns raised by the public.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean
moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
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3.
4.
RESOLUTION NO. 54-17 re: HEARING NOTICE: Fourth Quarter 2017 Budget
Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday,
December 18, 2017 at 10:00 a.m. in the Commissioners Chambers
AGREEMENT, Subrecipient re: 2017/18 Community Development Block Grant (CDBG) Public
Services Grant; In the Amount of $97,101; Jefferson County Administrator; Olympic Community
Action Programs (OlyCAP)
AGREEMENT re: Court Recording System; In the Amount of $3,065; Jefferson County District
Court; Justice AV Solutions (JAYS)
AGREEMENT, Interlocal re: Provide Municipal Court Services to the City of Port Townsend;
Estimated Revenue of $158,988, Jefferson County District Court; City of Port Townsend
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Commissioners Meeting Minutes of December 4 2017 f
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5. AGREEMENT, Amendment No. 2 re: Functional Family Therapy per State Evidence Based
Expansion Program; In the Amount of $77,208; Jefferson County Juvenile Services; Craig
Isenberg
6. AGREEMENT, Interlocal, Amendment No. 1 re: Community Health Improvement Plan
Program (CHIP); In the Amount of $87,500 (County's Portion) for a Total of $218,750; Jefferson
County Public Health; City of Port Townsend and Jefferson Healthcare
7. AGREEMENT re: Nurse Family Partnership; In the Amount of $89,500; Jefferson County Public
Health; Kitsap Public Health District
8. AGREEMENT, Amendment No. 1 re: Local Source Control (LSC) for calculation of labor cost;
Additional Amount of $4,358.66 for a Total of $173,707.49; Jefferson County Public Health;
Washington State Department of Ecology
9. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for
Tuesday, December 26, 2017
10. Advisory Board Resignation re: Developmental Disabilities Advisory Board; Patrick Kane
11. Advisory Board Reappointment re: Olympic Area Agency on Aging (03A); Three (3) Year
Term to Expire December 1, 2020; Jefferson County Representative Patricia Smith
12. Payment of Jefferson County Vouchers/Warrants Dated November 19, 2017 Totaling
$1,331.88
COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:57 a.m. and reconvened at 10:03 a.m. with all three
Commissioners present.
HEARING re: Jefferson County 2018 Budget. County Administrator Philip Morley and
Central Services Director Mark McCauley gave a presentation on the proposed budget for 2018 and
explained that the proposed budget is maintaining the status quo from the previous year, with a few
strategic enhancements.
The total 2018 recommended Jefferson County budget is $55,782,838, with $19,313,187 proposed for
the General Fund and $36,469,651 proposed for the 49 Other Funds.
County Administrator Morley reviewed the 5 -Year Budget Projection. 2017 revenues have out-
performed the original budget for the current year. This included upward trends in some on-going
revenues, such as sales tax, as well as one-time revenues, such as a federal PILT allocation. These
improved the General Fund's fund balance going into 2018 and compared to last year's forecast,
improves the County's revenue forecast for 2018 and beyond.
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Commissioners Meeting Minutes of December 4, 2017
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He explained the 2017 original budget with the 2017 projected year-end figures which are shown below:
**Up to an additional $140,000 of on-going expenditures could be appropriated by the
Commissioners mid -year 2018 to address urgent priorities including $40,000 for pay equity
adjustments. Were that to be the case, the unencumbered fund balance would be reduced to
$1,103,666 a reduction of 9.4% from 2017 projected.
ALL OTHER FUNDS
2017 Original
Budget
2017
Projected Year
end
2418
Recommended
Budget
% Change
From 2017
Projected
General Fund Revenues
$18,041,838
$19,106,896
$18,605,358
-2.6%
General Fund Expenditures
$18,631,837
$19,354,887
$19,313,187
-0.2%
Estimated Ending Fund Balance $ 3,803,023 $ 4,395,109 $ 4,025,261 -8.4%
Unencumbered Fund Balance $ 1,212,839 $ 1,217,611 ** $ 1,263,927 3.8%
**Up to an additional $140,000 of on-going expenditures could be appropriated by the
Commissioners mid -year 2018 to address urgent priorities including $40,000 for pay equity
adjustments. Were that to be the case, the unencumbered fund balance would be reduced to
$1,103,666 a reduction of 9.4% from 2017 projected.
ALL OTHER FUNDS
2017 Budget
2018 Budget
% Change
Revenues
$ 31,392,264
$ 30,265,534
-3.6%
Expenditures
$ 36,606,286
$ 36,469,651
-0.4%
Central Services Director McCauley reviewed the General Fund history and projection for 2018-2022,
and the impact the one percent cap has on the County.
After further review of the proposed budget, Madam Chair Kler opened the hearing for public
testimony.
Michael Haas, Jefferson County Prosecutor: He thanked the Board for the opportunity to speak. He
stated that there are ten chicks in the nest and only nine worms. He is requesting funding for a clerk hire
or part-time Deputy Prosecutor position within the Prosecutor's Office to assist with civil matters. A
clerk hire is extremely inexpensive at $45 per hour compared to outside council rates upwards of $450
per hour. The total request is for approximately $40,000. Revenue stream for funding this position can
come from several sources, but this would be one-time funding. Last year, the County spent
approximately $140,000 on outside council fees, this year will be approximately $60,000 and next year
there is $40,000 budgeted for outside council fees. He noted that funding for this position could come
from the savings of the courthouse security screening costs. He stated that funding could also come from
the County's three months of reserves it carries, which the state recommendation on reserves is two
months, which we could tap into a portion of those reserves for the $40,000. He stated the County is
anticipating spending funding on extraordinary expenses for outside council, and if the County did run
into those costs, they can always scale back on the proposed clerk hire position. He stated that a clerk
hire position works less than 69 hours per month. He prefers a full half-time, but if it is not in the
budget, it is not in the budget. He wishes to use Cheryl Potebnya who is a 15 -year attorney with
experience in Jefferson County as a Deputy Prosecutor. Ms. Potebnya currently covers Mental Health
Court, which reduces recidivism, helping people, protecting the community from a long-term
perspective. It would also free up the District Court Deputy Prosecutor to prepare for trials and the
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inevitable paperwork from 50 cases per month. He stated that if approved, the clerk hire position would
be dedicated to three hours per week for Mental Health Court, but would primarily be used to assist
Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker who is burning the candles at both
ends. He believes that Chief Civil DPA Hunsucker works no less than 60 hours per week, and yesterday
he spent his entire day on the Jefferson County Jail contract. The proposed clerk hire position would free
up him up to do an Involuntary Treatment Act (ITA), which will take four hours of his time today. The
position could also work on less complex code enforcement issues, Quiet Title action, restoration of
firearms rights, all which are time sucks for Chief Civil DPA Hunsucker's main goal which is to provide
assistance to the Board of County Commissioners.
Tom Thiersch, Jefferson County: He stated the number of subjects covered are extensive and difficult to
cover in three minutes. Regarding the number of Full Time Employees (FTEs), he is happy the counts
have remained constant for the County. He stated that is to be expected because the County has
continued to pour millions every year into productivity, spending $2 Million in technical improvements,
such as the Commissioners' laptops. He does not think that is something to complain about, it is
something to be expected. Productivity is what every industry is doing, leveraging technology to
improve staff productivity, that is normal. He has not seen a break -down of the sales tax revenue in the
County Budget. What are the sources of those taxes? Does it come from grocery stores? What kinds of
activities produce that sales tax? That would be interesting to know because it could give us direction on
what sorts of things we can increase sales on. He suggested adding sales tax revenue information to a
future presentation. Other possible future revenues could include fines, which currently are one percent
of the County's revenue. We continually hear the fact that the County does not want to do strict
enforcement, it would rather talk to people and get them to cooperate. There are a lot of fines in the
County's Fine Schedule, but they don't seem to be enforced, because there's no enforcement officer. He
believes that a more strict enforcement of the existing fines would more than pay for an enforcement
officer and add to that percentage of County revenue. Other sources of revenue can include the Lodging
Tax. There are Air Bed and Breakfast (AirBNBs) and other short-term rentals which are currently not
being taxed. That is a big potential for revenue, and also to address the shortage of available housing.
Short-term rentals tend to decrease the availability of long-term rentals. If you make it less desirable for
people to rent their place out night by night, and make it more attractive to do it longer term, that may
improve the whole housing situation. The only way to increase the Property Tax, is growth. The County
needs to focus a lot more energy on pro -growth policies, stop resisting growth and encourage it every
step of the way. It is the only way that you will get property and sales tax increasing.
Tom Brotherton, Quilcene: He read from a statement he provided. (See Hearing record)
Bruce Cowan, Port Townsend: He quoted County Administrator Philip Morley who stated "Regulations
and re -zoning won't do it," when it comes to housing. Having been thoroughly immersed on that issue
regarding Prop 1 over the past year, he knows that we cannot continue to just muddle through on
housing as we've done before. He thanked the Commissioners for taking the bold step and placing Prop
1 on the ballot, but it failed and we do not have $1.8 or $1.9 Million per year to address this outstanding
problem that continues today. An idea that has come up recently and has a lot of merit, is to create a
County position that can provide leadership on housing. We are back where we were with a lot of
organizations and three County entities, going off in their own direction to solve this problem. We need
to come together, find out where the community is. He does not believe Prop 1 failed for a lack of
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Commissioners Meeting Minutes of December 4, 2017
DRAFT
interest on the issue. There was a sense that we need to do something. We need to come together and
educate the public on truly affordable housing, the construction of which is subsidized through grants,
and slightly more attainable housing that could be created through market processes and perhaps through
re -zoning and regulations. We need to make progress on both fronts. We need to listen to the
community, educate them and work together to come up with some plans for the future and how we will
tackle our biggest needs. He believes there is a constraint on growth and well-being of people in the
County who are still paying far too much for the housing they have. There are 100 children that are still
unhoused, people living in cars and campers, and people living off -grid in tiny houses they just went
ahead and built. Let's do something about that. He hopes we can come together and work on this, and
that there is an appetite for this collaboration among other organizations. If we can pull together dribs
and drabs of funding, he hopes they can create a leadership position to address the challenges we have
County -wide.
Jon Cook, Quilcene: He stated we are seeing how much is being spent on the budget, but not seeing the
little things. He remembers if we still had seven storage units to hold the County's extra supply of desks.
That costs around $800 per month, which is peanuts, but in a year that is approximately $8,000. He
remembers his previous supervisor asking the County if he could build a maintenance shop with storage.
Over the course of 10 years of storage unit fees, that would be $80,000, when a nice shop could've been
put up for the same amount. It is stuff like that. Whether you had another advisory group that would go
around and keep these projects accountable to the people. He thinks there is a lot of things that could be
done. He stated he spoke to County Administrator Philip Morley about the Bellevue School District that
would randomly visit the schools to make sure all the computers were shut down, lights off, which led
them to save around $1 Million dollars per year doing that. It cost the School District the price of donuts
which they rewarded staff with. Things like that could be addressed, maybe it wouldn't solve the $7
Million we are short, but it could help.
Cynthia Koan, Port Townsend: She stated she is the Chair of the Jefferson County Planning Commission
for District 1. She stated that the Commissioners' job is impossible, but we all stand before the Board
with our own perspectives and our own piece of the pie. Watching what happens at the Department of
Community Development (DCD) is her perspective right now. She stated she has been on the Planning
Commission for three years and she has been a member of this community her entire life. The Planning
Commission has been going around to different communities, in the form of a Road Show about a year
and half ago to talk to different communities about the upcoming Comprehensive Plan process. They
hear a lot of public comment both at their meetings and as citizens in the world. DCD had 25 FTEs
before the recession hit and they currently have 15 now. The community wants government to do a lot
of things that government cannot do. One of the things government can do, is create the path way to
build things and to start businesses through the Health Department and DCD. DCD gets a lot of heat for
not moving through things along quickly and for making things difficult, and some comments they do
not deserve. She knows how much DCD does with very little, they work very hard. The new DCD
Director Patty Charnas does a lot with very little. Adding the job of the Comprehensive Plan to what
DCD does, is a miracle that they are able to do the amazing job they are doing. Anything the
Commissioners can do to help that department in terms of FTEs and other support, she believes will pay
off in terms of a fair and efficient process in which to conduct economic development and housing,
which the community wants to see.
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Commissioners Meeting Minutes of December 4, 2017
Hearing no further testimony, Madam Chair Kler closed the public hearing.
Commissioner Sullivan asked if Mr. Brotherton was referencing the diversion from the Road Fund when
he was speaking about infrastructure funding? Mr. Brotherton replied that he was.
Commissioner Sullivan noted that the proposed 2018 County Budget is a plan, which gets adjusted
quarterly with supplementals when incidents arise. Listening to concerns regarding budgetary issues is
something the County is open to year-round. Madam Chair Kler added that on December 18, 2017, there
will be a hearing on the County's 4a' Quarter Supplementals. Commissioner Sullivan stated that it is
important to have a point in time where we stop, have staff develop the final budget, followed by
adoption of the budget.
Commissioner Sullivan stated he is disappointed that Planning Manager David Greetham will be leaving
his role at the Department of Community Development (DCD), and is in favor of approving one-time
funds to help DCD.
Madam Chair Kler stated that Mr. Thiersch mentioned AirBNBs and noted that the Tourism
Coordinating Council is working on this issue, but it is more complicated to discover and regulate short-
term rentals as Port Townsend has discovered. She added that this is a country -wide issue.
County Administrator Morley noted that the Comprehensive Plan Update is a high priority for the
County, not finishing the update is not an option for the County.
The Commissioners agreed to table the deliberations until the afternoon session.
The meeting was recessed at 11:36 a.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board:
Miscellaneous Items:
• Courthouse Security; contract approval pending
DELIBERATIONS re: HEARING re: 2018 Jefferson County Budget - Continued.
County Administrator Morley explained that issues arose during public/written testimony regarding the
budget. He re -capped the specific department funding requests.
The Commissioners deliberated on the requests and agreed to table the discussion to allow for a recess
The meeting was recessed at 2:30 p.m. and reconvened at 2:38 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of December 4, 2017 PRAFT
DELIBERATIONS re: HEARING re: 2018 Jefferson County Budget - Continued:
County Administrator Morley explained that issues arose during public/written testimony regarding the
budget.
Madam Chair Kler moved to continue with the $22,000 request for Emergency Management support
staff as proposed. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
Commissioner Sullivan moved to direct staff to explore options for financial support for the Department
of Community Development to finalize the Comprehensive Plan Update in a timely manner including
the potential to look for an outside contractor and using funds from an unfilled position with the
understanding there could be a contingency to come back for a supplemental one-time appropriation in
2018. Madam Chair Kler seconded the motion which carried by a unanimous vote.
Commissioner Dean moved to delay the Prosecuting Attorney's Office request for a $40,000 clerk hire
attorney and reconsider the request in 2018 as a supplemental budget request depending on workload
and financial capability. Commissioner Sullivan seconded the motion which carried by a unanimous
vote.
Commissioner Sullivan moved to direct staff to prepare the 2018 Jefferson County Budget, with
technical corrections as discussed. Commissioner Dean seconded the motion which carried by a
unanimous vote.
Potential adoption of the 2018 budget will be scheduled for December 11, 2017.
LETTER re: National Park Fees: Madam Chair Kler moved to send a letter to the
United States Secretary of the Interior Ryan Zinke regarding concern over the newly proposed National
Park fees. Commissioner Dean seconded the motion which carried by a unanimous vote.
COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County
Administrator Philip Morley reviewed the following with the Board:
Miscellaneous Items:
• Community Outreach Meeting; logistics
Calendar Coordination:
• The Commissioners reviewed their meeting schedules
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Commissioners Meeting Minutes of December 4, 2017
DRAFT t ��
NOTICE OF ADJOURNMENT.- Commissioner Dean moved to adjourn the meeting at
3:21 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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ov ON
District No. 1 Commissioner: Kato Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
SPECIAL
MEETING MINUTES
December 4, 2017
Madam Chair Kathleen Kler called the meeting to order at 6:02 p.m. at the Port Ludlow
Beach Club. Commissioner David Sullivan, Commissioner Kate Dean and County Administrator Philip
Morley were present. Also present were the following Elected Officials: Assessor Jeff Chapman,
Prosecutor Michael Haas, Auditor Rose Ann Carroll, Sheriff David Stanko and Superior Court Clerk
Ruth Gordon.
Madam Chair Kler served as meeting facilitator and welcomed everyone. Each Elected Official gave a
brief overview of their department's role in Jefferson County. County Administrator Morley gave a
presentation on the Jefferson County budget.
The Elected Officials met in small groups with the public in attendance and reported on the following
topics they discussed:
ECONOMIC DEVELOPMENT
• Tri -Area Sewer
• Comprehensive Plan Update
HEALTH ISSUES
• Mental Health; reduce substance abuse
LAW & JUSTICE
• Child Support enforcement
• Additional Sheriff Deputies requested
• Drug Court
• Therapeutic Court; guidelines for charging
• Duties of the Coroner
• Court of Appeals limitations
• Civil functions of the Prosecutor's Office
• JeffCOM; calls and scanners
• Jefferson County drug issues
• Opioid and Fentanyl crisis
• Jury duty
ASSESSOR'S OFFICE
• Junior Taxing Districts
• Property Taxes, assessment and valuations
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Commissioners Special Meeting Minutes of December 4, 2017
MISCELLANEOUS
• How to get answers to questions in the County
• Transportation and Hood Canal Bridge closures
• Proposed gun range in Tarboo area
• Potential state funding for electronics
• Jefferson County; needs to be more innovative
• Quality Food Centers; residents would like to see expansion
• Jefferson County Strategic Plan
• Noxious Weeds; enforcement
8:58 p.m.
SEAL:
ATTEST:
NOTICE OF ADJOURNMENT. The meeting was adjourned by Madam Chair Kler at
Carolyn Gallaway, CMC
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Kate Dean, Member
Page 2
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District No. 1 Commission •.! ate Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 11, 2017
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• Two individuals commented on issues at a residence in Brinnon and requested to meet with
Commissioners soon;
• An individual commented on the high cost of conducting a single election in low populated areas such
as Brinnon and Queets;
• Five individuals stated they were against commercial marijuana producer/processor businesses being
located in rural residential areas and would like to see a Comprehensive Plan Amendment take place;
• Three individuals commented on the proposed gun range in the Tarboo Valley;
• An individual commented on the usage of the Jefferson County Sportsmens' Association Range; and
• An individual stated he served on the Planning Commission and that he recently attended a Farm
Conference. He urged the County to continue to protect agricultural activities through County Code.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean
moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
1. AGREEMENT re: Courthouse Private Security Screening Services; In the Amount of $135,000;
Jefferson County Central Services; PPC Solutions, Inc.
2. AGREEMENT re: Upper Hoh Road Emergency Repair, M.P. 8.0, County Project No. X02038;
In the Amount of $150,000; Jefferson County Public Works; Seton Construction, Inc.
3. Payment of Jefferson County Vouchers/Warrants Dated December 4, 2017 Totaling $150
4. Payment of Jefferson County Payroll Warrants Dated December 5, 2017 Totaling $814,300.50
and A/P Warrants Done by Payroll Dated December 5, 2017 Totaling $784,141.92
The meeting was recessed at 9:50 a.m. and reconvened at 10:00 a.m. with Madam Chair
Kler and Commissioner Sullivan present. Commissioner Dean joined the meeting at 10:02 a.m.
DELIBERATIONS and ADOPTION of the 2018 Jefferson County Budget: County
Administrator Philip Morley explained that on December 4, 2017, the Commissioners held a public
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Commissioners Meeting Minutes of December 11, 2017
hearing on the proposed 2018 County Budget which led to deliberations in the morning and afternoon
session of that meeting, and resulted in staff direction to make technical adjustments to the budget.
County Administrator Morley noted that included with the Agenda Request, is a table which outlines the
key changes that were made in the proposed final budget for adoption. Central Services Director Mark
McCauley stated that he is pleased there are so few changes.
Commissioner Sullivan moved to approve RESOLUTION NO. 55-17 re: Adopting the 2018 Budget for
the General Fund and Other Funds, and the 2018 Jefferson County Road Construction Program and
2018 County Capital Improvement Program. Commissioner Dean seconded the motion which carried by
a unanimous vote.
Commissioner Sullivan moved to approve RESOLUTION NO. 56-17 re: Adopting a Salary Schedule
for the FLSA and Union Exempt Management and Professional Employees for 2018. Commissioner
Dean seconded the motion which carried by a unanimous vote.
DISCUSSION re: Certification of Special Taxing District Levies: As required by RCW
84.52.070, the Board of Commissioners must certify to the Assessor the levies for collection of taxes in
the following year. Although the deadline to certify to the County Assessor is November 30, 2017, the
deadline for districts to file with the County legislative authority is also November 30a'.
The Washington State Department of Revenue has determined that there is some discretionary authority
to certify it soon after. This is a process that is required and the Board is not responsible for any of the
accuracy of any information being submitted by the districts, which is vetted in the districts' own public
hearings, by prior ballot or resolutions. Assessor Jeff Chapman stated that the County is obligated to
conduct this process.
Commissioner Dean moved to approve RESOLUTION NO. 57-17 re: Certification of Special Taxing
District Levies. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION. • The Commissioners reviewed their
meeting schedules.
EXECUTIVE SESSION.- An Executive Session was scheduled from 10:30 a.m. to
11:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Department of
Community Development Director regarding Attorney -Client Privilege, Potential Litigation under
exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time
the Board met in Executive Session on this topic was from 10:32 a.m. to 12:00 p.m. At the conclusion of
the Executive Session the Board resumed the regular meeting.
The meeting was recessed at 12:01 p.m. and reconvened at 1:35 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of December 11, 2017
CLOSED SESSION.- A Closed Session was schedtd from 1:30 p.m. to 1:50 p.m. with
the County Administrator, Labor Consultant, and Clerk of the Board/Human Resources Manager
regarding Strategy or Position for Collective Bargaining under exemption RCW 42.30.140(4)(b) as
outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on
this topic was from 1:35 p.m. to 2:00 p.m. At the conclusion of the Closed Session the Board resumed
the regular meeting.
EXECUTIVE SESSION. An Executive Session was scheduled from 2:00 p.m. to
3:00 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Department of
Community Development Director and Community Development Planning Manager regarding
Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic
was from 2:02 p.m. to 4:23 p.m. At the conclusion of the Executive Session the Board resumed the
regular meeting.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed topics to discuss during the upcoming Special Meeting with Washington State
Legislators on December 13, 2017.
NOTICE OF ADJOURNMENT. • Commissioner Sullivan moved to adjourn the meeting
at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean
seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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\SII NG��
District No. 1 Commissioner: Kate Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip MoAy
Clerk of the Board: Erin Lund` µ_
SPECIAL MEETING MINUTES
December 13, 2017
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Kate Dean to discuss legislative priorities
and other Washington State issues that affect Jefferson County with Senator Kevin Van de Wege,
Representative Mike Chapman and Representative Steve Tharinger which included:
• Washington State Capitol Budget
• Hirst Decision; potential issues for Marrowstone Island
• Opioid Bill
• Broadband funding
• Marbled Murrelet
• Veteran levy
• Broadcaster repair training bill
• Jefferson County Prop 1 measure
• Affordable Housing bills
• 1 % County cap
• Voter tax fatigue
• McCleary decision
• Infrastructure needs
• Growth Management Act
• Port Hadlock Urban Growth Area
• Economic development
• Need for flexibility re: zoning
• Unfunded mandates
Also present in the audience during the meeting was the following Jefferson County personnel: Assessor
Jeff Chapman, Department of Community Development Director Patty Charnas, Public Works
Engineer/Transportation Planner Wendy Clark-Getzin. Other members of the audience included: City of
Port Townsend Mayor Deborah Stinson, Planning Commission Chair Cynthia Koan and Washington
State Association of Counties Representative and Managing Director of the Washington Association of
County Engineers Gary Rowe.
The Commissioners thanked the legislators and those in the audience for attending the special meeting.
Page 1
Commissioners Special Meeting Minutes of December 13, 2017 a
NOTICE OF ADJOURNMENT. • The meeting was adjourned by Madam Chair Kler at
5:02 p.m.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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District No. 1 Commissioner ate D r
District No. 2 Commissioner: Dav . S ll n ` `
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
SPECIAL
MEETING MINUTES
December 14, 2017
Madam Chair Kathleen Kler called the meeting to order at approximately 6:04 p.m. at the
Port Townsend Community Center. Commissioner David Sullivan, Commissioner Kate Dean and
County Administrator Philip Morley were present. Also present were the following Elected Officials:
Treasurer Stacie Prada, Assessor Jeff Chapman, Clerk Ruth Gordon. Prosecutor Michael Haas, and
Sheriff David Stanko.
Madam Chair Kler served as meeting facilitator and welcomed everyone. Each Elected Official gave a
brief overview of their department's role in Jefferson County. County Administrator Morley gave a
presentation on the Jefferson County budget.
The Elected Officials met in small groups with the public in attendance and reported on the following
topics they discussed:
ECONOMIC DEVELOPMENT
• City and County; governmental roles
• Sewer update for Port Hadlock and Brinnon
• Port of Port Townsend
HEALTH ISSUES
• Opioid issue
LAW & JUSTICE
• New marked Sheriff's Office vehicles
• Immigration; Sheriff's Office role
• Autopsies
• Drug and Therapeutic Courts
• City and County; law enforcement
• Child support enforcement
• Prosecutor's Office; appeals
• Superior Court's case management software
• Jury Duty
TREASURER'S OFFICE
• County investments and bond refunding
ASSESSOR'S OFFICE
• Property assessments
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A�` Commissioners Special Meeting Minutes of December 14, 201
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HOUSING
• Homelessness
• Affordable Housing
EMERGENCY MANAGEMENT
• Airport; good location for a Department of Emergency Management
• Disaster preparedness
MISCELLANEOUS
• Staffing/coverage
• Government dealing with complex issues
• Noise complaints; proposed gun range in Tarboo area, Port Townsend gun range and Navy
Growlers
• Kettle concerns in the Blackpoint area
• Olympic Discovery Trail; should be included in the Comprehensive Plan Update
• Trails; volunteers
• Occupy Port Townsend; Bank of America is now 1St Security Bank
• Corporate or non -personhood
• Structural integrity of the courthouse
• Environmental pollution
• Liquefied Natural Gas (LNG) fracking project
• Asphalt shingles causing problems for whales
NOTICE OFADJOURNMENT.- The meeting was adjourned by Madam Chair Kler at
8:52 p.m.
SEAL:
ATTEST:
Carolyn Gallaway, CMC
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Kate Dean, Member
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ON COMss
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District No. 1 Commissioner: I Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 18, 2017
Madam Chair Kler called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• Two individuals commented on toilet system options and suggested using composting toilets and
greywater systems in Jefferson County;
• An individual apologized for his inaccurate comments made on December 4, 2017 regarding the
proposed gun range at Tarboo Lake;
• Two individuals provided their opinion on why Prop 1 "Affordable Housing" did not pass;
• Two individuals thanked the Commissioners for their service and stated that they understand what a
hard job they have;
• Five individuals commented on the proposed gun range in the Tarboo Valley; and
• An individual asked when the Board will meet with the tribes?
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to delete Item No. 1 re: Allowing Employees to Accrue and Use Paid Sick Leave in
Accordance with RCW 49.46.020, RCW 49.46.200 and RCW 49.46.210 (Amends Resolution No. 42-
15, Jefferson County Personnel Manual) and approve the remaining items as presented. Commissioner
Dean seconded the motion which carried by a unanimous vote.
1. DELETED RESOLUTION NO. _ re: Allowing Employees to Accrue and Use Paid Sick Leave in
Accordance with RCW 49.46.020, RCW 49.46.200 and RCW 49.46.210 (Amends Resolution No. 42-15,
Jefferson County Personnel Manual) (Approved later in minutes)
2. AGREEMENT re: NAIP Flight Imagery; In the Amount of $6,000 per year; Jefferson County
Assessor's Office; Washington Technology Solutions
3. AGREEMENT re: Jefferson County Jail Food Services; In the Amount of $169,545-$173,055
based on meals served; Jefferson County Central Services; Summit Food Service, Inc.
4. AGREEMENT, Amendment No. 2 re: Modernize GIS Applications; In the Amount not to exceed
$80,000; Jefferson County Central Services; Pro West & Associates, Inc.
5. AGREEMENT re: Purchase and Installment of Equipment for a Video Streaming and Archiving
System; In the Amount of $35,000; Jefferson County Central Services; Electrocom
6. AGREEMENT re: Coordinator for the Proctor House, Alternative Detention Program; In the
Amount of $136,452; Jefferson County Juvenile Services; Kelli Parcher
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Commissioners Meeting Minutes of December 18, 2017
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7. AGREEMENT re: Temporary Construction Easement, Water Street Construction & Replace 100-
year old water/sewer lines; In the Amount of $1,000 per month paid to Jefferson County; Jefferson
County Prosecuting Attorney's Office; City of Port Townsend
8. AGREEMENT, Amendment No. 1 re: Associate Development Organization Services; Additional
$5,000 per year (2017-2019); Jefferson County Administrator's Office; Economic Development
Council (EDC) Team Jefferson
9. AGREEMENT, Change Order No. 5 re: Rick Tollefson Memorial Trail, Phase 1, Project County
Road No. 850100, Contract No. CRI 815; Additional $38,304.74 for a Project Total of $629,124.54;
Jefferson County Public Works; Shold Excavating, Inc.
10. AGREEMENT, Supplement No. 1 re: Upper Hoh Road Emergency Repair, M.P. 9.7-9.8, County
Project No. 18019880, Federal Aid Project No. ER-1601(016); In the Amount of $66,602; Jefferson
County Public Works; Washington State Department of Transportation (WSDOT)
11. AGREEMENT re: Conservation Futures Fund Snow Creek Uncas Preserve Taylor; In the Amount
of $66,895; Jefferson County Environmental Public Health; Jefferson Land Trust
12. AGREEMENT re: Healthy Communities Programs; In the Amount of $37,500; Jefferson County
Public Health; Kitsap Public Health District
13. AGREEMENT re: Nurse Home Visitation; In the Amount of $59,388 over 3 years; Jefferson
County Public Health; Nurse Family Partnership
14. MEMORANDUM OF UNDERSTANDING re: Fund 131 Funds - Mental Health Court; In the
Amount of $44,412; Jefferson County District Court
15. MEMORANDUM OF UNDERSTANDING re: Fund 131 Funds - Drug & FTC Court; In the
Amount of $84,319; Jefferson County Superior Court
16. Approval re: Continuation of the Jefferson County Public Official Position Schedule Bond
#5SBSBHB6126 Issued by Hartford Fire Insurance Company for the Treasurer, Clerk, Sheriff,
Auditor, Prosecuting Attorney, Engineer, Commissioners #1, #2 and #3, Judge and Assessor
17. Advisory Board Resignation re: Peninsula Housing Authority, Jefferson County Representative;
David Rymph, Ph.D.
18. Payment of Jefferson County Vouchers/Warrants Dated December 11, 2017 Totaling
$1,225,717.16
19. Payment of Jefferson County A/P Warrants Done by Payroll Dated December 6, 2017 Totaling
$18,001.23 and Dated December 7, 2017 Totaling $139,873.19
DISCUSSION re: Consent Agenda Item No. 1 re. Allowing Employees to Accrue and
Use Paid Sick Leave in Accordance with RCW 49.46.020, RCW 49.46.200 and RCW 49.46.210
(Amends Resolution No. 42-15, Jefferson County Personnel Manual): As a result of Initiative
Measure No. 1433, the legislature revised RCW 49.46.020 to require: "Beginning January 1, 2018,
every employer must provide to each of its employees paid sick leave as provided in RCW 49.46.200
and 49.46.210." County Administrator Philip Morley explained that as a result of Initiative Measure No.
1433, the proposed resolution would bring our existing County sick leave policy and the state's sick
leave policy into harmony.
County Administrator Morley noted that as the County is updating its' Personnel Manual, there may be
further items that need clarification.
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Commissioners Meeting Minutes of December 18, 2017
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Commissioner Dean moved to approve RESOLUTION NO. 58-17 re: Allowing Employees to Accrue
and Use Paid Sick Leave in Accordance with RCW 49.46.020, RCW 49.46.200 and RCW 49.46.210
(Amends Resolution No. 42-15, Jefferson County Personnel Manual). Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
HEARING re: ,fl Quarter 2017 Budget Appropriations/Extensions of Various County
Departments: County Administrator Philip Morley and Budget Consultant Anne Sears gave a detailed
review of the following requests:
FUND #
FUND NAME
AMOUNT FROM
UNENCUMBERED
FUND BALANCE
REVENUE
EXPENSE
GENERAL FUND
001-067-000
EMERGENCY MANAGEMENT
$408
$5,842
$6,250
001-180-000
SHERIFF
$8,330
$47,823
$56,153
001-240-000
SUPERIOR COURT
$0
$28,204
$28,204
001-261-000
OPERATING TRANSFERS
$66,550
$66,550
001-270-000
NON -DEPARTMENTAL
$58,500
$58,500
TOTAL GENERAL FUND:
$133,788
$81,869
$215,657
SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS
113-000-010
WSU COOP. EXT. 4H AFTER
SCHOOL
-$11,453
$21,743
$10,290
127-000-010
PUBLIC HEALTH
$0
$4,550
$4,550
TOTAL OTHER FUNDS:
-$11,453
$26,293
$14,840
Sheriff David Stanko was present for the hearing and stated that his department's request would cover
over time and equipment for working on the Operation Stonegarden Grant Program (OSGP), and that
the Federal Emergency Management Agency (FEMA) would replace funds spent. County Administrator
Morley asked what the Sheriffs Office's policy is on immigration, customs and detainers? Is there a
relationship between OSGP and any of those issues? Sheriff Stanko replied that OSGP is a FEMA_
generated grant that is administered by Homeland Security. He added that the federal government has
asked for the Sheriffs Office's help to be the eyes and ears of the government in soft target areas such
as Pleasant Harbor, Port Townsend, Quilcene and west end marinas. He noted that Jefferson County has
over 200 miles of marine shoreline, the Pacific Ocean and waterfront areas on the West End, which see a
lot of vessels.
Sheriff Stanko stated that the Jefferson County Sheriff s Office will not enforce U.S. Immigration law,
unless the agency has been served by a signed order or Magistrate, or there is an individual who has
committed a violent crime. Enforcing immigration law is not a part of the OSGP grant. He added that
the grant will help the Sheriff s Office purchase two ATVs to help deputies move through rugged terrain
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Commissioners Meeting Minutes of December 18, 2017
for search and rescue, and purchase six new radios that are more powerful than the ones they currently
use.
Commissioner Dean requested a copy of the OSGP grant which Sheriff Stanko provided. She asked
what is the threshold that brings these budget requests to our attention? County Administrator Morley
replied that due to grants received, there may be revenues and expenditures that go along with that. He
added that while the County budgets a year in advance, it is an estimate. Additional budget requests are
reviewed by Budget Consultant Anne Sears and Central Services Director Mark McCauley to confirm a
department's need for additional funding.
Madam Chair Kler opened the hearing for public testimony.
Sheriff David Stanko, Jefferson County: He provided a document that outlines where the Sheriff s
Office will be patrolling on the Homeland Security OSGP grant.
Hearing no further comments, Madam Chair Kler closed the public hearing.
Commissioner Dean moved to approve RESOLUTION NO. 59-17 re: 4th Quarter 2017 Budget
Appropriations/Extensions; Various County Departments. Commissioner Sullivan seconded the motion
which carried by a unanimous vote.
EXECUTIVE SESSION. • An Executive Session was scheduled from 10:30 a.m. to
11:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Community
Development Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in
Executive Session on this topic was from 10:36 a.m. to 12:31 p.m. At the conclusion of the Executive
Session the Board resumed the regular meeting. Madam Chair Kler announced that the Executive
Session was recessed and will continue at 2:00 p.m.
The meeting was recessed at 12:32 p.m. and reconvened at 1:35 p.m. with all three
Commissioners present.
BRIEFING re: Launch of the 2018 Conservation Futures Fund Application Cycle:
Environmental Health Specialist Tami Pokorny and Conservation Futures Oversight Committee Chair
Mary Biskup briefed the Board on the 2018 Conservation Futures Fund Application Cycle. Ms. Biskup
stated there are minor changes to the program materials. There are proposed changes to the scoring
sheets. They reviewed changes with the Commissioners and urged them to approve the program
materials and processes for 2018. Ms. Pokorny noted that there is no resolution to be approved today,
but that it will most likely come before the Board on January 10, 2018 for approval.
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Commissioners Meeting Minutes of December 18, 2017
EXECUTIVE SESSION- Continued: An Executive Session originally scheduled from
10:30 a.m. to 11:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and
Community Development Director regarding Attorney -Client Privilege, Potential Litigation under
exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act was recessed and set to
reconvene at 2:00 p.m. to 2:10 p.m. The actual period of time the Board met in Executive Session on
this topic was from 2:00 p.m. to 3:35 p.m. At the conclusion of the Executive Session the Board
resumed the regular meeting.
DISCUSSION re: Proposed Ordinance Establishing a Moratorium on Commercial
Shooting Facilities in Unincorporated Areas of Jefferson County: Madam Chair Kler stated that
before the Board for consideration is a proposed ordinance establishing a moratorium on commercial
shooting facilities in unincorporated areas of Jefferson County. She added that the Jefferson County
Board of Commissioners is authorized per RCW 36.70.795, RCW 36.70A.390 and Article 11, of the
Washington State Constitution to adopt a moratorium for up to one year, provided that a work plan is
made a part of the ordinance.
Madam Chair Kler stated that the intent of the ordinance is to protect and preserve the continued
availability of shooting ranges in Jefferson County for needed firearm education, practice in the safe use
of firearms, and recreational fire arm sports. She noted that the ordinance is consistent with state law and
the Board of County Commissioners will hold a public hearing within 60 days of the moratorium's
enactment, if approved. There will be a review committee to study safety, environmental and land use
impacts and reasonable measures. The review committee would consist of the following: The Director
of the Department of Community Development (DCD) or the Director's designee (chair); Jefferson
County Sheriff or the Sheriff s designee; Jefferson County Director of Environmental Health or the
Director's designee; a representative of each current commercial shooting facility in unincorporated
Jefferson County; a resident or property owner from each of the three Commissioner districts in
Jefferson County; one representative of tribal interests, if interested; and one at large Jefferson County
resident or property owner appointed by the Board of County Commissioners.
County Administrator Philip Morley explained that a work plan is part of the ordinance and the intent of
the moratorium is to modify existing shooting facilities and new shooting facilities and to have uniform
applicability.
Commissioner Sullivan stated that this kind of shooting activity warrants some careful consideration.
The moratorium will allow the public to weigh in. Commissioner Dean added that she is amazed at how
much time is devoted to talking about gun ranges in Jefferson County, and that the County Code is
rather silent on this issue.
County Administrator Morley stated that if the moratorium is approved, he will find funds within the
County budget to hire a consultant and get this process started. He added that he recognizes the
moratorium will impact existing and prospective ranges and he will reach out in person to make sure
those entities are aware of the moratorium and how they can be a part of the process.
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Commissioners Meeting Minutes of December 18, 2017
Commissioner Sullivan moved to adopt ORDINANCE NO. 05-1218-17 Establishing a Moratorium on
Commercial Shooting Facilities in Unincorporated Areas of Jefferson County. Commissioner Dean
seconded the motion which carried by a unanimous vote.
COUNTY ADMINISTRATOR BRIEFING SESSION. County Administrator Philip
Morley reviewed the 2018 Boards and Committees Assignments with the Commissioners. An updated
2018 Boards list will be placed on the January 2, 2018 Consent Agenda for approval.
NOTICE OF ADJOURNMENT. Commissioner Dean moved to adjourn the meeting at
4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Gallaway, CMC
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Kate Dean, Member
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O� SON.... c ssj0
District No. 1 Commissioner: Kate Dean
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
�SIIING�O SPECIAL MEETING MINUTES
December 19, 2017
Madam Chair Kathleen Kler called the meeting to order at the appoiM&me thi
presence of Commissioner David Sullivan and Commissioner Kate Dean.
EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to
11:00 a.m. regarding Personnel, Hiring/Discipline/Performance Review under exemption RCW
42.30.110(1)(g) as outlined in the Open Public Meetings Act. The actual period of time the Board met in
Executive Session on this topic was from 10:00 a.m. to 11:20 a.m. At the conclusion of the Executive
Session the Board resumed the special meeting.
PERFORMANCE EVALUATION re: County Administrator Philip Morley: Madam
Chair Kler stated that the performance evaluations of County Administrator Philip Morley have been
compilated. Commissioner Sullivan moved to have Chair Kler share the results of the performance
evaluation with Philip Morley prior to the end of the year. Commissioner Dean seconded the motion.
Chair Kler also stated that there will be a review of the current County Administrator contract and salary
amount in 2018. A vote was called on the motion which carried by a unanimous vote.
NOTICE OF ADJOURNMENT. • Commissioner Sullivan moved to adjourn the meeting
at 11:22 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean
seconded the motion which carried by a unanimous vote.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
ATTEST: David Sullivan, Member
Leslie Locke, Kate Dean, Member
Executive Assistant
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