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HomeMy WebLinkAboutM121117of coMIss ON District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of December 11, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Two individuals commented on issues at a residence in Brinnon and requested to meet with Commissioners soon; • An individual commented on the high cost of conducting a single election in low populated areas such as Brinnon and Queets; • Five individuals stated they were against commercial marijuana producer/processor businesses being located in rural residential areas and would like to see a Comprehensive Plan Amendment take place; • Three individuals commented on the proposed gun range in the Tarboo Valley; • An individual commented on the usage of the Jefferson County Sportsmens' Association Range; and • An individual stated he served on the Planning Commission and that he recently attended a Farm Conference. He urged the County to continue to protect agricultural activities through County Code. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Courthouse Private Security Screening Services; In the Amount of $135,000; Jefferson County Central Services; PPC Solutions, Inc. 2. AGREEMENT re: Upper Hoh Road Emergency Repair, M.P. 8.0, County Project No. X02038; In the Amount of $150,000; Jefferson County Public Works; Seton Construction, Inc. 3. Payment of Jefferson County Vouchers/Warrants Dated December 4, 2017 Totaling $150 4. Payment of Jefferson County Payroll Warrants Dated December 5, 2017 Totaling $814,300.50 and A/P Warrants Done by Payroll Dated December 5, 2017 Totaling $784,141.92 The meeting was recessed at 9:50 a.m. and reconvened at 10:00 a.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Dean joined the meeting at 10:02 a.m. DELIBERATIONS and ADOPTION of the 2018 Jefferson County Budget. County Administrator Philip Morley explained that on December 4, 2017, the Commissioners held a public Page 1 Commissioners Meeting Minutes of December 11, 2017 hearing on the proposed 2018 County Budget which led to deliberations in the morning and afternoon session of that meeting, and resulted in staff direction to make technical adjustments to the budget. County Administrator Morley noted that included with the Agenda Request, is a table which outlines the key changes that were made in the proposed final budget for adoption. Central Services Director Mark McCauley stated that he is pleased there are so few changes. Commissioner Sullivan moved to approve RESOLUTION NO. 55-17 re: Adopting the 2018 Budget for the General Fund and Other Funds, and the 2018 Jefferson County Road Construction Program and 2018 County Capital Improvement Program. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve RESOLUTION NO. 56-17 re: Adopting a Salary Schedule for the FLSA and Union Exempt Management and Professional Employees for 2018. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION re: Certification of Special Taxing District Levies: As required by RCW 84.52.070, the Board of Commissioners must certify to the Assessor the levies for collection of taxes in the following year. Although the deadline to certify to the County Assessor is November 30, 2017, the deadline for districts to file with the County legislative authority is also November 30tH The Washington State Department of Revenue has determined that there is some discretionary authority to certify it soon after. This is a process that is required and the Board is not responsible for any of the accuracy of any information being submitted by the districts, which is vetted in the districts' own public hearings, by prior ballot or resolutions. Assessor Jeff Chapman stated that the County is obligated to conduct this process. Commissioner Dean moved to approve RESOLUTION NO. 57-17 re: Certification of Special Taxing District Levies. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. • The Commissioners reviewed their meeting schedules. EXECUTIVE SESSION. An Executive Session was scheduled from 10:30 a.m. to 11:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Department of Community Development Director regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:32 a.m. to 12:00 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:01 p.m. and reconvened at 1:35 p.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of December 11, 2017 CLOSED SESSION.- A Closed Session was scheduled from 1:30 p.m. to 1:50 p.m. with the County Administrator, Labor Consultant, and Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 1:35 p.m. to 2:00 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. EXECUTIVE SESSION.- An Executive Session was scheduled from 2:00 p.m. to 3:00 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Department of Community Development Director and Community Development Planning Manager regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:02 p.m. to 4:23 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed topics to discuss during the upcoming Special Meeting with Washington State Legislators on December 13, 2017. NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. ATTEST: Carolr Gallaway, CM0 Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS l Kathleen Kler, Chair 4— Davi ullivan, ember Kate ean, Member Page 3