HomeMy WebLinkAboutDiscovery Behavioral Health, Amendment No. 1 (Transitional Housing Services) - 022618A
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CONTRACT AMENDMENT #1
For Professional Services
Between
Jefferson County
And
Discovery Behavioral Healthcare
For Transitional Housing Services
WHEREAS, Discovery Behavioral Healthcare (Contractor) and Jefferson County (County)
entered into an agreement on January 1, 2017 for Transitional Housing to Jefferson County
individuals with severe and persistent mental illness; who are homeless and/or who are at
immediate risk or a continuing risk of psychiatric hospitalization or who have recently been
discharged in Jefferson County.
WHEREAS, the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
THIS AGREEMENT is made and entered into to provide services to individuals with severe
and persistent mental illness in need of transitional housing in Jefferson County,
Washington.
The term of the above referenced agreement ends March 31, 2018.
Discovery Behavioral Healthcare will continue to as stated in Exhibit A, Statement
of Work and Attachment A, Match Policy.
2. This amendment adds $8,571.18 in funding as stated in Exhibit B, Fee Schedule, to
be used specifically for assistance to homeless individuals from Jefferson County,
Washington, who are at immediate risk or a continuing risk of psychiatric
hospitalization or who have recently been discharged.
3. The contract, including this amendment, shall not exceed $28,571.18 without express
written amendment signed by both parties. Work performed between January 1, 2018
and the execution of this Amendment that is consistent with the provisions of this
Agreement is hereby ratified.
4. All other terms and conditions of the agreement will remain the same.
Dated this d a7 f �6" h A 2018.
By:
David Su lrvan, Chirman
Jefferson County Board of Commissioners
By: 6-)— , Al�?
ti
ontractor
ATTEST:
BY�
Carolyn�rl/:y, Deputy Clerk of Board
APPROVED AS T F RM ONLY:
By: �v
lztof
Philip Hunsucker, Chief Civil, Depu Pr ecuting
Attorney
EXHIBIT A
Scope of Work
RESPONSIBILITIES:
The Discovery Behavioral Healthcare, as a contracted provider, agrees to:
1) Provide housing and assistance to homeless individuals who are at immediate risk of
psychiatric hospitalization or who have recently been psychiatrically hospitalized
and are discharge from hospital without a home.
2) Provide transitional housing for up to 20 clients.
3) Provide market rate rent for two apartments at Thomas Street Apartments for
transitional housing of individuals with severe mental illness who are currently
homeless.
4) Provide rent of one room, on a month by month basis, at Bayside Hotel for
individuals with severe mental illness who are currently homeless. (The hotel room
is only rented when needed.)
5) Provide at Harborside Inn overnight housing for 3 nights a month for individuals
with severe mental illness currently in crisis needing immediate short term housing.
(The hotel rooms are only rented when needed.)
6) Assess client's ability to afford housing and refer them to DSHS and /or Social
Security for financial support.
7) Support the client through their Social Security application and when appropriate
participation in Social Security interview.
8) Refer clients to OlyCAP and support them to fill out subsidized housing
applications, (i/e/ Crossroads, HARP, Permanent Solutions, Consolidated Homeless
Grants).
9) Provide support to clients by reviewing all pending applications for permanent
housing and other services, (i/e/ DSHS, CPS, DVR and Work Source).
10) Provide monthly status checks concerning any finished applications for permanent
housing and other services, (i/e/ DSHS, CPS, DVR and Work Source).
11) Research leads for Section 8 housing if the client has a voucher.
12) Refer clients to the Division of Vocational Rehabilitation.
13) Support client in securing any documents needed when they are called off a waitlist
(i/e/ current ID, social security card).
14) Meet with clients weekly to continue focus on quest for permanent housing.
15) Provide Agency oversight regarding record keeping, data collection, legal and
ethical issues and standards of care are updated and meet State of Washington
standards.
16) Assure that services are available for any Jefferson County resident.
17) Bill other revenues whenever they exist. Document what percent of clients are
covered by other sources of revenue.
18) Attend and report to the Mental Health Substance Abuse Sales Tax Advisory
Committee when requested with progress evaluation reports.
Exhibit B
Fee Schedule
An average of $2,857.06 a month for services
Not to exceed a total of $28,571.18 for the duration of the contract, including this
contract amendment without express written amendment signed by both parties.
Monthly
3 Mo Cost
2 Apartments Thomas Street
1,500
4,500
1 Hotel Room Bayside Hotel-
Monthly -(when needed)
750
2,250
Bayside Case Manager:
18 hours mo @ 20.57/hr
370.26
1110.78
Harborside Hotel -Up to 3 Nights a
month -(when needed)
236.80
710.40
2857.06
8,571.18
An average of $2,857.06 a month for services
Not to exceed a total of $28,571.18 for the duration of the contract, including this
contract amendment without express written amendment signed by both parties.
ATTACHMENT A
JEFFERSON COUNTY MH/SA TREATMENT TAX FUNDING -
MATCH POLICY
Definitions:
Match: is a requirement for the grantee to provide contributions of a specified
amount or percentage to match funds provided by another grantor. Matching can be
in the form of cash or in-kind contributions.
Regulations: The specific requirements for matching funds are unique to each
federal or state program. The A-102 Common Rule provides criteria for acceptable
costs and contributions in regard to match.
Jefferson County Policy:
In 2005, the Washington State Legislature created an option for counties to raise the local
sales tax by 0.1 percent, (the 1/10th of 1% sales tax initiative) to augment state funding for
mental health and chemical dependency treatment. Jefferson County collects and distributes
the Mental Health/Chemical Dependency (MH/SA) tax. Services purchased by the County
are allocated through a formal Request for Proposal (RFP) process, review and contracting;
staffed by Jefferson County Public Health, overseen by Jefferson County Mental Health
Substance Abuse Fund Advisory Committee and adopted by the Board of County
Commissioners, (BOCC). BOCC does not assume any fiscal responsibility/liability for any
of the Contractors they contract for services with.
Jefferson County reserves the first right to use as match the chemical dependency mental
health tax funds and the services funded by them for purposes of qualifying for additional
funding and grants. County may make available to the Contractor the chemical dependency
mental health tax funds for the Contractor to propose as match to state, federal or other
entities, at the County's sole discretion. Contractor shall not use chemical dependency
mental health County tax funds for match without prior authorization by the Jefferson
County Administrator and County fiscal team. To request authorization of availability of
the funds for match, Contractor must apply to the County Administrator in writing, and
include their match formula and allocation plan and may include other documentation to
support their request. The County Administrator will authorize or deny the availability of
match funds in writing within 30 days of the application.
If the County informs the Contractor of the availability of chemical dependency mental
health County tax funds for match, then the Contractor shall be solely responsible for
compliance with all state and federal laws and regulations, including, but not limited to
DSHS, CMS and DBHR funding rules, applicable to the use of MH/SA sales tax monies as
match. Following state, federal and local guidelines for match is the responsibility of the
Contractor.
For example, if a Contractor provides Title XIX Medicaid services (the Policy 19.50.02 or
42CFR 430.30) they are required by those rules to actually bill Medicaid for the services at
the same time. If no Medicaid billing exists, the match would not comply with state and
federal guidelines for match.
Concurrent with its request for authorization of the availability of match, Contractor shall
document it has met its responsibility to follow state, federal and local guidelines for match
by submitting in writing to the County Administrator their match formula, allocation plan,
and other documentation made mandatory pursuant to this Agreement and this Attachment
A. At a minimum, the Contractor shall also provide the following to the County
Administrator:
1. DSHS requires contractors to complete and submit a "Local Match
Certification" form (DSHS 06-155) or a form that has equivalent data
elements prior to any agreement for DSHS services. Submit a copy of this
application and form when requesting match availability from the County
and at each monthly billing.
2. Submit the current administrative policy within WA State regulating your
services and the use of local match.
3. Submit to the County your last financial audit showing your use of match,
County funds and tracking systems.
4. Submit to the County the terms of the agreement showing the MH/SA
allocation is an allowable source of match.
5. Provide documentation that your financial reporting system tracks matching
funds at a level that meets the level of documentation required by federal or
state statutes.
The County may reject permission for Contractor to utilize the MH/SA sales tax monies as
match.
615 Sheridan Street
Port Townsend, WA 98368
�ejv�son www.JeffersonCountyPulicHeclth.�rg
onsent Agenda
Public Healt January 17, 2018
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
Anna McEnery, DD & 1/10th County Coordinator
DATE: Rk � )((1 i old
SUBJECT: Agenda Item — Contract Amendment #1— Discovery
Behavioral Healthcare — Transitional Housing, January 1,
2018 — March 31, 2018; additional $8,571.18 for a total of
$28,571.18
STATEMENT OF ISSUE:
Jefferson County Public Health, as the fund manager of the Mental Health and Substance Abuse
sales tax treatment funds, is requesting Board approval of the contract amendment with
Discovery Behavioral Healthcare; January 1, 2018 to March 31, 2018; Additional $8,571.18 for a
total of $28,571.18
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
This is a three month contract amendment between JCPH and Discovery Behavioral Healthcare,
(DBH) for transitional housing services for up to 20 Jefferson County citizens with severe and
persistent mental illness, who are at immediate risk of or a continuing risk of psychiatric
hospitalization, or who have been recently discharged from the hospital without a home.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This is sales tax revenue raised by the County in the 1/10 of 1% Fund and is allocated by the
BOCC with advice from the Mental Health and Substance Abuse Sales Tax Advisory Committee.
The contract states if the sales tax revenue decreases the vendor will be contacted and the
contract may be renegotiated.
RFP Panel members of the Substance Abuse Mental Health Advisory Committee are still
deliberating about 2018 1/10th of 1% funding recommendations. Public Health is
recommending a three month amendment to maintain continuity of services.
RECOMMENDATION:
JCPH management requests approval of the contract amendment with Discovery Behavioral
Healthcare; January 1, 2018 to March 31, 2018; Additional $8,571.18 for a total of $28,571.18 in
funding.
REVIEWED B _
4
t
Philip Morle , County k inis r Date
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f) Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
1'k - D� 1
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
Public Hea
SA -17-014-A1
CONTRACT REVIEW FORM
JAN 19 2018
CONTRACT WITH: Discovery Behavioral Health
CONTRACT FOR: Transitional Housina Services TERM: January 1, 2018 — March 31, 2018
COUNTY DEPARTMENT:
For More Information Contact
Contact Phone #:
RETURN TO: Jenny Matter
Jefferson County Public Health
Anna McEnery
X410
RETURN BY: ASAP
Additional $8,571.18 for a total
AMOUNT: of $28,571.18 PROCESS:
Revenue.-
Expenditure:
evenue:Expenditure: $8,571.18
Matching Funds Required:
Source(s):
1 /10th of 1%
❑ Exempt from Bid Process
❑ Consultant Selection Process
❑ Cooperative Purchase
❑ Competitive Sealed Bid
❑ Small Work Roster
❑ Vendor List Bid
0 RFP or RFQ
❑ Other:
Step 1: REVIEW BY RISK MAKAGErT
Review by:
Date Reviev�ed.
APPROVED FORM ❑ Refurned or r vision (See Comments)
omments:
Step 2: REVIEW BY PROSTING )TJZO EY
Review by: P C.
Date Reviewed: 2 _
APPROVED AS TO FORM LJ lReturned for revision (See Comments)
Comments:
(This form to stay with contract throughout the contract review process)
Coramunity.. Health
Developmentpl Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487