HomeMy WebLinkAboutDiscovery Behavioral Health, Amendment No. 1 (Inmate Service, MH/SA Treatment) - 022618CONTRACT AMENDMENT #1 004 -41
For Professional Services
1 Between,
Jefferson County
And
Discovery Behavioral Healthcare
For Expanded Mental Health (MH) & Chemical Dependency (CD) Treatment (gni Y11011S 1
WHEREAS, Discovery Behavioral Healthcare (Contractor) and Jefferson County (County)
entered into an agreement on January 1, 2017 for Professional Services to Jefferson County
Jail inmates affected by Substance Abuse, Chemical Dependency, and Mental Health issues
in Jefferson County, Washington.
WHEREAS, the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
THIS AGREEMENT is made and entered into to provide services to Jefferson County Jail
inmates affected by Substance Use Disorder and Mental Health issues in Jefferson County,
Washington.
The term of the above referenced agreement ends March 31, 2018.
1. Discovery Behavioral Healthcare will continue to engage Jefferson County Jail (JCJ)
inmates who live in Jefferson County in activities designed to reduce recidivism and
substance use as stated in Exhibit A, Statement of Work and Attachment A,
Match Policy.
2. This amendment adds $12,189.00 in funding as stated in Exhibit B, Fee Schedule,
to be used specifically for Jefferson County Jail inmates affected by Substance Use
Disorder and Mental Health issues in Jefferson County, Washington.
3. The contract, including this amendment, shall not exceed $63,235.00 without express
written amendment signed by both parties. Work performed between January 1, 2018
and the execution of this Amendment that is consistent with the provisions of this
Agreement is hereby ratified.
4. All other terms and conditions of the agreement will remain the same.
Dated this �� ay of 1 2018.
By:
David Sullivan, Chairman
Jefferson County Board of Commissioners
By:
Contractor
ATTEST:
By: /) _
Carolyn Avery, Deputy Clerk ofkTie Board
C01(&.v&7
APPROVED AS T FORM ONLY:
By: • C / Z 6//&
Philip Hunsucker, Chief Civil, Dep ty Prosecuting
Attorney
EXHIBIT A
Scope of Work
RESPONSIBILITIES:
The Discovery Behavioral Healthcare, as a contracted provider, agrees to: engage
Jefferson County Jail (JCJ) inmates who live in Jefferson County in activities designed to
reduce recidivism and substance use.
1) In Jail services
a. Weekly groups for men and women focused on substance use relapse
prevention, emotion regulation and positive decision making.
b. Screening for substance use and mental health needs for all Jefferson County
residents who are incarcerated at the JCJ.
c. Referral to appropriate services: SUD treatment, Mental Health Court,
outpatient mental health treatment, DBH crisis services, JCJ medical
services, DVR, primary medical care, housing and other services as needed.
d. Supportive counseling while incarcerated.
e. Post release planning, engagement and support for inmates who have been
released from Jail
2) Post Release services
a. Case management support at time of release from JCJ to ensure intake and
enrollment in mental health and substance abuse treatment.
b. Case management support at time of release from JCJ to facilitate referrals to
community services.
c. Transportation post release to case management appointments as needed.
d. Ongoing outpatient post release drop-in group at DBH.
3) Outcome measures
a. Numbers of inmates successfully referred to Mental Health Treatment.
b. Numbers of inmates successfully referred to Substance Abuse Treatment.
c. Recidivism rate based on project commencement date of 7/1/2016.
Exhibit B
Fee Schedule
Mental Health Case Manager ranging from @ $19.41/hour to $27.17/hour
Clinical Supervision @ $55.59/hour
Project Management @ $61.82/hour
Administrative Support for scheduling, billing and bookkeeping ranging from $22.97/hour
to $52.73/hour
Indirect Rate @ 10%
DBH may bill no more than $4,063.00 a month for services
Not to exceed $63,235.00 in completion of services for the duration of this contract
amendment without express written amendment signed by both parties.
ATTACHMENT A
JEFFERSON COUNTY MH/SA TREATMENT TAX FUNDING -
MATCH POLICY
Definitions:
Match: is a requirement for the grantee to provide contributions of a specified
amount or percentage to match funds provided by another grantor. Matching can be
in the form of cash or in-kind contributions.
Regulations: The specific requirements for matching funds are unique to each
federal or state program. The A-102 Common Rule provides criteria for acceptable
costs and contributions in regard to match.
Jefferson County Policy:
In 2005, the Washington State Legislature created an option for counties to raise the local
sales tax by 0.1 percent, (the 1/10th of 1% sales tax initiative) to augment state funding for
mental health and chemical dependency treatment. Jefferson County collects and distributes
the Mental Health/Chemical. Dependency (MH/SA) tax. Services purchased by the County
are allocated through a formal Request for Proposal (RFP) process, review and contracting;
staffed by Jefferson County Public Health, overseen by Jefferson County Mental Health
Substance Abuse Fund Advisory Committee and adopted by the Board of County
Commissioners, (BOCC). BOCC does not assume any fiscal responsibility/liability for any
of the Contractors they contract for services with.
Jefferson County reserves the first right to use as match the chemical dependency mental
health tax funds and the services funded by them for purposes of qualifying for additional
funding and grants. County may make available to the Contractor the chemical dependency
mental health tax funds for the Contractor to propose as match to state, federal or other
entities, at the County's sole discretion. Contractor shall not use chemical dependency
mental health County tax funds for match without prior authorization by the Jefferson
County Administrator and County fiscal team. To request authorization of availability of
the funds for match, Contractor must apply to the County Administrator in writing, and
include their match formula and allocation plan and may include other documentation to
support their request. The County Administrator will authorize or deny the availability of
match funds in writing within 30 days of the application.
If the County informs the Contractor of the availability of chemical dependency mental
health County tax funds for match, then the Contractor shall be solely responsible for
compliance with all state and federal laws and regulations, including, but not limited to
DSHS, CMS and DBHR funding rules, applicable to the use of MH/SA sales tax monies as
match. Following state, federal and local guidelines for match is the responsibility of the
Contractor.
For example, if a Contractor provides Title XIX Medicaid services (the Policy 19.50.02 or
42CFR 430.30) they are required by those rules to actually bill Medicaid for the services at
the same time. If no Medicaid billing exists, the match would not comply with state and
federal guidelines for match.
Concurrent with its request for authorization of the availability of match, Contractor shall
document it has met its responsibility to follow state, federal and local guidelines for match
by submitting in writing to the County Administrator their match formula, allocation plan,
and other documentation made mandatory pursuant to this Agreement and this Attachment
A. At a minimum, the Contractor shall also provide the following to the County
Administrator:
1. DSHS requires contractors to complete and submit a "Local Match
Certification" form (DSHS 06-155) or a form that has equivalent data
elements prior to any agreement for DSHS services. Submit a copy of this
application and form when requesting match availability from the County
and at each monthly billing.
2. Submit the current administrative policy within WA State regulating your
services and the use of local match.
3. Submit to the County your last financial audit showing your use of match,
County funds and tracking systems.
4. Submit to the County the terms of the agreement showing the MH/SA
allocation is an allowable source of match.
5. Provide documentation that your financial reporting system tracks matching
funds at a level that meets the level of documentation required by federal or
state statutes.
The County may reject permission for Contractor to utilize the MH/SA sales tax monies as
match.
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPq;a uta �17 2b ,
Public Health JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
Anna McEnery, DD & 1/10th County Coordinator
DATE: "9I ,)U1, art)1
SUBJECT: Agenda Item — Contract Amendment #1 — Discovery
Behavioral Healthcare — Inmate Services; January 1, 2018 —
March 31, 2018; Additional $12,189.00 for a total of $63,235.00
STATEMENT OF ISSUE:
Jefferson County Public Health, as the fund manager of the Mental Health and Substance Abuse
sales tax treatment funds, is requesting Board approval of a contract amendment with
Discovery Behavioral Healthcare; January 1, 2018 to March 31, 2018; Additional $12,189.00 for
a total of $63,235.00.
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
This is a three month contract amendment between JCPH and Discovery Behavioral Healthcare,
(DBH) for case management services for Jefferson County Jail inmates affected by Substance
Abuse, Chemical Dependency, and Mental Health issues in Jefferson County, Washington.
Through this contract amendment, services designed to reduce recidivism and substance use will
be continued for Jefferson County Jail (JCJ) inmates.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This is sales tax revenue raised by the County in the 1/10 of 1% Fund and is allocated by the
BOCC with advice from the Mental Health and Substance Abuse Sales Tax Advisory Committee.
The contract states if the sales tax revenue decreases the vendor will be contacted and the
contract may be renegotiated.
RFP Panel members of the Substance Abuse Mental Health Advisory Committee are still
deliberating about 2018 1/10th of 1% funding recommendations. Public Health is
recommending a three month amendment to maintain continuity of services.
RECOMMENDATION:
JCPH management requests approval of the contract amendment with Discovery Behavioral
Healthcare; January 1, 2018 to March 31, 2018; Additional $12,189.00 for a total of $63,235.00.
REVIEWED BY:
s
It-
Philip
orley, Co Adminis ator Date
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
1"53- '-,)A 0-\
615 Sheridan Street
Port Townsend, WA 98368
elson www.JeffersonCountyPublicHealth.org
Public He9alt
SA -17-004-A1
CONTRACT REVIEW FORM
CONTRACT WITH: Discovery Behavioral Health JAN 19 2018
CONTRACT FOR: Inmate Services TERM: January 1, 2018 — March 31, 2018
COUNTY DEPARTMENT:
For More Information Contact
Contact Phone #:
RETURN TO: Jenny Matter
Jefferson County Public Health
Anna McEnery
X410
RETURN BY: ASAP
Additional $12,189 for a total of
AMOUNT: $63,235
Revenue:
Expenditure: $63,235
Matching Funds Required:
Source(s): 1/10th of 1%
Step 1
3?9.-- APPROVED FORM
Comments:
REVIEW BY RIS
Review by: /111
Date Revieaw&
PROCESS:
❑ Exempt from Bid Process
❑ Consultant Selection Process
❑ Cooperative Purchase
❑ Competitive Sealed Bid
❑ Small Work Roster
❑ Vendor List Bid
9 RFP or RFQ
❑ Other:
for revision (See Comments)
Step 2: REVIEW BY PROSE ING AT N
Review by: - �•
Date Reviewed:2
/APPROVED AS TO FORM R turned�forvision�((SeeComments)
Comments:
(This form to stay with contract throughout the contract review process)
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487