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HomeMy WebLinkAboutSuperintendent of CorrectionsJEFFERSON COUNTY Job Description Position: SUPERINTENDENT of CORRECTIONS Department: Sheriff Annual Hours Worked: 2080 Exempt Grade: 20 BBP: Potential HIPAA: Level 3 FLSA: Exempt -Administrative Union: Exempt Civil Service: Exempt Location: Corrections Facility - Jail Adopted: January 2018 Approved by: Human Resources Manager 1.0 MAJOR FUNCTION AND PURPOSE 1 1. 1.1 Persons in this position, under the direction of the Sheriff, are responsible for organizing, planning, managing, and directing all activities of the Corrections Center of the Sheriff's Office. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion, within the scope of policy and regulations, in the routine performance of their duties; supervision and guidance are received from the elected Sheriff. 3.0 SUPERVISION EXERCISED 3.1 Persons in this position supervises subordinates responsible for the care, custody and transportation of prisoners, and incarceration alternative programs. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Responds to in person, telephone and written complaints, requests, and inquiries, delegating the routine tasks to others and resolving the more complicated, sensitive, or conflict matters. Provides technical and professional advice to staff members and to other departments and municipalities as appropriate. 4.2 Oversee daily transactions of cash receipts, journal entries and deposits. Prepare monthly financial reports, balance trust accounts, disburse fines, bail and restitution money, control petty cash transactions and prepare monthly payroll report. Jefferson County Job Description: Superintendent of Corrections —Sheriff Page 2 of 5 4.3 Supervises and coordinates activities of the jail staff, establishes rules and regulations, policies and procedures, in accordance with State Corrections standards, to be executed by staff members. Prepares work schedules and assigns duties. Updates and revises jail policy and procedure manuals. Writing information in an acceptable and readable format. policies and procedures, in accordance with State Corrections standards, to be executed by staff members. Prepares work schedules and assigns duties. Updates and revises jail policy and procedure manuals. Writing information in an acceptable and readable format. 4.4 Maintain effective working relationships with judges, attorneys, elected and appointed officials, court and law enforcement personnel, other law enforcement agencies, Prosecuting Attorney, State and County agencies, social agencies, adult and juvenile probation agencies, and the general public. 4.5 Develops and implements methods and practices to improve the work flow of functions and to assure that work is performed in accordance with appropriate statutes and regulations. 4.6 Supervises and manages the work release program. Exercises some selection of the programs from the Court and County probation. Investigates and screens individuals to the programs individually or in conjunction with County probation. 4.7 Prepares planning and budgetary recommendation for the elected Sheriff. Controls expenditures within the facilities and programs within the budgetary limitations and contractual agreements. 4.8 Staff assistance: Perform various operations where staff shortfalls make assistance necessary including: answering phones, faxing documentation, communicating with Courts, and other agencies with respect to inmate matters. 4.9 Prepares complete and accurate reports concerning inmate population and jail functions as required by the Sheriff and/or State law. 4.10 Ensures that the meals are prepared properly and that they are of sufficient quantity and quality. 4.11 Ensures that medical treatment and cleanliness of the facility are in compliance with State Corrections Standards. Ensures that supplies and equipment are adequate for the administrative needs and care, custody and control of the inmates, work release and work alternative centers. 4.12 Maintains jail standards for inspection at any time from County Commissioners, Health Department, State Jail Inspectors, Fire Department, departmental administration, and special interest groups or individuals. Organize, plan, and direct training for department staff. 4.13 Perform other tasks as directed. Jefferson County Job Description: Superintendent of Corrections —Sheriff Page 3 of 5 5.0 COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following areas: Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service - Manages difficult or emotional customer situations; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings., Written Communication - Writes clearly and informatively: Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Delegation - Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities. Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities: Makes self -available to staff, Develops subordinates' skills and encourages growth: Solicits and applies customer feedback (internal and external); Improves processes, products and services. Quality Management - Demonstrates accuracy and thoroughness. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; promotes a harassment -free environment. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organizations goals and values. Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritize and plans work activities: Uses time efficiently; Plans for additional resources; Sets goals and objectives: Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner: Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness: Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner: Works quickly. Safety and Security - Observes safety and security procedures: Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment: Manages competing demands; Changes approach or method to best fit the situation: Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time: Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions: Keeps commitments: Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Jefferson County Job Description: Superintendent of Corrections —Sheriff Page 4 of 5 Initiative - Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation - Generates suggestions for improving work. 6.0 REQUIRED KNOWLEDGE AND ABILITIES 6.1 Ability to read, analyze, and interpret common scientific and technical journals, policy and regulations, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. 6.2 Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 6.3 Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 6.4 Requires the ability to read and interpret codified laws, court rules, administrative and legal policies, directives, Civil Service Rules, Union contracts, County ordinances, policies, and procedures, and the ability to apply them accordingly. 6.5 Knowledge of criminal prosecution, investigation, laws of search and seizure, laws of evidence, incarceration, civil rights; record keeping and all other aspects of law enforcement and administration. 6.6 Ability to use a typewriter, personal computer and software, computer terminal, calculator, and other office equipment standard to areas of assignment and to adapt to new and/or modified equipment which may be acquired. 6.7 Demonstrated successful supervisory and managerial experience. Ability to implement and maintain sound organizational practices. 6.8 Maintain a high standard for accuracy, completeness, and efficiency in the preparation of reports and budgets. Independent and self -motivated to complete required deadlines while simultaneously completing other tasks. 6.9 While preforming the duties of this job, the employee is frequently required to talk or hear. The employee regularly is required to sit; stand; to use hands to finger, handle, or feel objects, tools, or controls; and walk. The employee is occasionally required climb or balance; and stoop, kneel, crouch, or crawl and reach with hands and arms. 6.10 Good health, and good physical condition, appropriate to the position. The employee must occasionally lift and/or move up to 25 pounds. Specific vision requirements include: close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Jefferson County Job Description: Superintendent of Corrections —Sheriff Page 5 of 5 7.0 MINIMUM QUALIFICATIONS 7.1 Associate's degree (A.A.) or equivalent from two-year college or technical school in criminal justice, legal, accounting, or general business field; or ten (10) years of related experience and/or training in criminal justice and business curriculum with a minimum of five (5) years' experience in progressively responsible law enforcement or correction management position, including three (3) years of supervisory or lead experience; or equivalent combination of education and experience. 7.2 Valid Washington State Driver's License with a driving record free of serious or frequent violations and ability to maintain a valid license. 7.3 Must successfully complete the Washington State Criminal Justice Training Academy for Corrections Deputy Officers and various other required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement. 7.4 Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement. 7.5 Must maintain all of the Jefferson County Sheriff's Office ongoing qualifications. 7.6 Must pass a thorough background investigation which includes being fingerprinted. 7.7 Must have passed a psychological, physical and polygraph examination and may be subject to periodic psychological, physical and polygraph examinations as required. 8.0 DESIRABLE QUALIFICATIONS AND ABILITIES 8.1 Familiarity with tools, instruments, equipment and techniques commonly used in the performance of related tasks. 8.2 Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a calm, professional manner. 8.3 Understands the need for maintaining confidentiality of sensitive information. 8.4 Knowledge and understanding of the principles in the area of law enforcement methods, systems, and procedures. 8.5 Assure efficient and effective utilization of volunteers and department personnel, funds, materials, facilities, and time. 9.0 WORK ENVIRONMENT 9.1 The noise level in the work environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.