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HomeMy WebLinkAbout040918_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: April 9, 2018 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: First Quarter 2018 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 23, 2018 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on April 11 and 18, 2018. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for April 23, 2018 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: lY�C7 Philip Morld1n strator Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2018 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2018. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 231 day of April, 2018, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 9' day of April, 2018. SEAL: ATTEST: Carolyn Gallaway, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kate Dean, Member Kathleen Kler, Member AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-060-000 COMMISSIONERS $35,000 $0 $35,000 001-110-000 JUVENILE $10,000 $10,000 001-250-000 TREASURER $1,984 $1,984 Total General Fund 4 984 W 46 984 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 135-000-010 DRUG FUND $3,100 $0 $3,100 405-000-010 TRI -AREA SEWER $85,000 $0 $85,000 Total Other Funds In 100 $Q S88 100 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 231 day of April, 2018, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 9' day of April, 2018. SEAL: ATTEST: Carolyn Gallaway, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kate Dean, Member Kathleen Kler, Member 0- S 3 jacl 11K RECEIVEP TO: BOARD OF COUNTY COMMISSIONERS MAR 14 2018 RE: Request For Budget Appropriation/Extension and Amendment Commissioners J S ,a Wilol000 Department/Fund Name Number Date: 3/14/18 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 59411.64.0030 CHAMBERS AUDIO EQUIP (UPDATE) $0.00 $35,000.00 $35,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00 Reason for Appropriation/Extension As part of the county's transparency effort and as a service to our citizens the County Commissioners wish to upgrade the Commissioners Chambers to enable live online streaming and video recording of their meetings in chambers. In addition, they wish to have the ability to display presentations on a large screen for meeting attendees as well as those watching the live stream or the recorded video. We have identified a series of solutions that will provide these capabilities. This request provides the budget capacity needed to implement those solutions (equipment, software subscription). An incidental benefit of these improvements is increased productivity of staff in the Board of County Commissioners' Office. This request was originally made in the 3rd Quarter, 2017. The procurement and work scheduling process took longer than anticipated so we need the budget capacity to re -appropriated this year. Respectful) submitted, Mark McCauley, C ral Services Director 1 3 WARD'O COUNTY COMMISSIONERS 2�� RE: Request For Budget Appropriation/Extension a endment Juvenile and Family Court x, , F,46 Lit )1 Department/Fund Name P,�§ ber Date: February 28, 2018 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 00 11 10000.59427.64.00C Machinery & Equipment $0.00 $0.00 $0.00 $0.00- $0.00 .' TOTAL REVENUE— $0.001 $0.001 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 00 11 10000.59427.64.00C Machinery & Equipment $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00- 0.00$0.00TOTAL $0.00- TOTALEXPENDITURE $0.00 $10,000.00 $10,000.00 Reason forAppropriation/Extension The Department is in need of a new passenger vehicle for transport of youth for programming and detention. The Proctor House provides this transport service and the vehicle (1998 Dodge Caravan) that they have used for this purpose was recently serviced because it died on the freeway while transporting a youth to the airport on their way to inpatient treatment. The van was towed and serviced by Town and Country Auto Repair in Bremerton (due to the van's location when it broke down). While the fuel pump was replaced (invoice attached) the mechanics located other issues with the van that rendered it dangerous to drive. I have attached their comments that are included in the invoice. Ms. Parcher also sought advice locally and was told that repair was not worth it -- and that the vehicle remained dangerous to drive. I have attached photos of the strut tower which is coming through the hood. I also attach a photo showing the rusted area that apparently is not able to be fixed at a worthwhile cost.This vehicle is the one used for transports to and from Kitsap Detention when necessary. We need to be able to transport youth who are in and/or out of detention at the same time. Resp e ful . e ara L. Carr, Juvenile Court Administrator �C'. CS ALkd 3 4005 -, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Date: March 13, 2018 Treasurer's Office/Treasurer 001-250-000 Department/Fund Name Fund Number" .- Commissioners: (mark all that apply with an "X") 7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful a n�ir §t*ll the expenditures within the department budget with respect to present and future needs, I t my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriaon and b extension in the amount of: ' Y $1,984 �. F For funds other than Current Expense (General Fund)- - Is there enough Fund Walance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51422.35.0000 Office Equipment $319 $1,984 $2,303 $0 $0 $0 $0 TOTAL EXPENDITURE $3191 $1,9841 $2,303 Keason for Appropriation/Extension lesktop computer requested to allow for Clerk Hire to have own work station while the rest of staff is in office. This is l eeded for employee continuity, and it is critical during peak times. Workstation already in place. Respect lly Submitted, 'Elected fficial/Department Head Signature cc: CSS kv\t S. Ia�Ii RECEIVED TO: BOARD OF COUNTY COMMISSIONERS MAR 14 2010 Date: 3/14/2018 RE: Request For Budget Appropriation/Extension and Amendment JEFFERSON C Jefferson County Drug Fund iber P,'-"Department/Fund Name S Commissioners: (check all that apply) ✓❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. Q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.001 $0.00 BARS # Expenditure Description Current Revision New Budget Budget 51510.31.0000 Digital Cameras for Port Townsend Police $0.00 $3,100.00 $3,100.00 Department $0.00 $0.00 $0.00 $0.00 $0.00 $3,100.00 $3,100.00 Reason for Approprtation/Extension In May 2008 Jefferson County Drug Fund dollars ($6,087.10) were used to purchase 13 digital cameras for the Port Townsend Police Department. Those cameras are at the end of their useful life. The Port Townsend Police Department has again asked for Jefferson County Drug Fund dollars to purchase 12 new digital cameras and hard cases. The Prosecuting Attorney and the Sheriff support using this fund to pay for four digital cameras and hard cases, after discussion and mutual agreement with the Port Townsend Police Department. Budget for this purchase was approved in the 3rd Quarter, 2017. The City of Port Townsend purchased the cameras too late in the year to pay the invoice with 2017 budget. We need the budget re -appropriated to complete the purchase. Respectfully submitted, Mark McCauley, Ce al Services Director R E C E IV y 3 �� I .. TO: BOARD OF COUNTY COMMISSIONERS MAR 2018 Date: 3/5/2018 RE: Request For Budget Appropriation/Extension and Amendment Tri -Area Sewer F - " 0 .Y Department/Fund Name R S Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $85,000.00 for this current year for the reason(s) outlined below. 0 Far funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget New Budget 53520.41.0016 Tetra Tech LID Support Services $0.00 $85,000.00 $110,000.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.001 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 53520.41.0016 Tetra Tech LID Support Services $25,000.00 $85,000.00 $110,000.00 $0.00 $0.00 $0.00 $0.00 ,�„` $25,000.00 $85,000.001 $110,000.00 Reason for Appropriation/Extension A budget extension is necessary to pay for professional services associated with analyzing newly available MBR modular treatment technology, a pressurized collection system, and other potential cost savings measures for the initial phase of sewer service in the Port Hadlock Core Area. The additional expenditures will be covered by unreserved fund balance. Respectfulljjjbmittedd, Monte emders, Public Works Director