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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Erin Lundgren, Clerk of the Board
Carolyn Avery, Deputy Clerk of the Board
DATE: April 9, 2018
SUBJECT: Motion to Prepare Action Only Meeting Minutes for Board of County Commissioner
Meetings
STATEMENT OF ISSUE:
With the implementation of technology to live video stream and archive Board of County Commissioner
(BOCC) meetings online, it is more efficient for staff to prepare Action -Only meeting minutes which require
considerably less time to prepare than detailed reiterated meeting minutes.
ANALYSIS:
The Board of County Commissioners (BOCC) recently approved an agreement with AV CaptureAll to
enable the County to live video stream and archive meetings held in the Commissioners' Chambers in the
Jefferson County Courthouse.
With this technology in place, the public will be able to view County meetings in real time using a computer
or mobile device, or watch the archived video at their leisure. Meeting agenda items will link to the
appropriate video segments for convenience.
While the County is still required to prepare a written permanent record of the BOCC proceedings, it will be
more efficient for staff to prepare Action -Only meeting minutes which require considerably less time to
prepare than detailed reiterated meeting minutes. Additionally, preparing detailed reiterated meeting minutes
will no longer be needed since the meetings can be viewed verbatim on video.
RECOMMENDATION:
Staff recommends that the BOCC approve the following motion:
"The Jefferson County Board of Commissioners approve changing the format of the Board of County
Commissioner meeting minutes to record Board action only."
REVIEW" B
Phffip' Morley, Coun ministra6b , Date