HomeMy WebLinkAbout041618_ra01Regular Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board
Carolyn Avery, Deputy Clerk of the Board
DATE: April 16, 2018
SUBJECT: Discussion and Potential Action re: Preparing Action Only Meeting Minutes for
Board of County Commissioner Meetings
STATEMENT OF ISSUE:
With the implementation of technology to live video stream and archive Board of County Commissioner
(BOCC) meetings online, it is more efficient for staff to prepare Action -Only meeting minutes which require
considerably less time to prepare than detailed meeting minutes. Preparing detailed meeting minutes will no
longer be needed since the meetings can be viewed verbatim on video. Additionally, the need to prepare the
weekly Board's Official Business (BOB) summary can be replaced with the preparation and distribution of
the DRAFT Action Only meeting minutes.
ANALYSIS:
The Board of County Commissioners (BOCC) recently approved an agreement with AV CaptureAil to
enable the County to live video stream and archive meetings held in the Commissioners' Chambers in the
Jefferson County Courthouse.
With this technology in place, the public will be able to view County meetings in real time using a computer
or mobile device, or watch the archived video at their leisure. Meeting items on the agenda will link to the
appropriate video segments for convenience.
While the County is still required to prepare a written permanent record of the BOCC proceedings, it will be
more efficient for staff to prepare Action -Only meeting minutes which require considerably less time to
prepare than detailed reiterated meeting minutes. Preparing detailed meeting minutes will no longer be
needed since the meetings can be viewed verbatim on video. Additionally, the need to prepare the weekly
Board's Official Business (BOB) summary can be replaced with the preparation and distribution of the
DRAFT Action Only meeting minutes.
Staff is not recommending changing the format of how the minutes are prepared for the "Public Comment
Period" and "Public Hearings." To document public comments, staff recommends that public comments
made during the "Public Comment Period" continue to be summarized in the current format and that public
testimony provided during "Public Hearings" continue to be detailed in the current format to insure a written
Regular Agenda
Commissioners Office
record of the public comments/testimony given during the "Public Comment Period" or during "Public
Hearings" are recorded and preserved as part of the permanent record. Staff will also continue to list topics
discussed in the County Administrator's briefing session and continue to prepare a detailed summary of
meetings that are not held in the BOCC Chambers and recorded with the AVCapture system. More detailed
minutes for any particular meeting or agenda item, even if recorded on video, is always permissible, and the
BOCC can request more detailed minutes for any meeting or agenda item.
Attached for your review are examples of meeting minutes from San Juan County which uses AVCapture
video, and the City of Gig Harbor which uses AVCapture audio.
RECOMMENDATION:
Staff recommends that the BOCC discuss and consider taking action to allow staff to prepare Actior:4 Only,
meeting minutes of the BOCC meetings with the exception that more detailed minutes will be prepared for
the public comment period, public hearings, meetings not held in the BOCC Chambers and recorded with the
AVCapture system, and any other meeting or agenda item as needed or requested.
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Date
MEETING MINUTES
SAN JUAN COUNTY (SJC), WASHINGTON
COUNTY COUNCIL
TUESDAY, SEPTEMBER 19, 2017
Legislative Hearing Room, 55 Second Street, Friday Harbor, WA 98250
09:04 AM CALL TO ORDER & FLAG SALUTE
Council Chair Hughes called the meeting to order at 09:04 AM. Present: Council Members
Jamie Stephens, Bill Watson and Rick Hughes, County Manager Mike Thomas, Clerk to the
Council Ingrid Gabriel and interested members of the public.
Approval of Minutes:
MOVED by Mr. Watson, seconded by Mr. Stephens to approve the minutes of Monday,
September 11, 2017 as written. ALL AYES; MOTION CARRIED.
MOVED by Mr. Watson, seconded by Mr. Stephens to approve the minutes of Tuesday,
September 12, 2017 as written. ALL AYES; MOTION CARRIED.
Approval of Consent Agenda:
MOVED by Mr. Watson, seconded by Mr. Stephens to approve the Consent Agenda of
Tuesday, September 19, 2017:
A. Budget Items:
• The Auditor's office requests approval for the following warrants issued the
week of September 4, 2017
• Warrant #189558 — 189635 County claims in the amount of $76,006.90
Plus use tax in the amount of $103.78 for total expenditures of $76,110.80
• Warrant #189636 — 189670 Public Works claims in the amount of
$119,426.00
The Auditor's office requests approval for the following warrants issued the week of
September 11. 2017:
• Lawson Ridge EFT claim in the amount of $562,814.48
• Public Works Combined Tax EFT in the amount of $591.45
• Parks tax EFT in the amount of $2,881.67
• Warrant #189671 Veteran Assistance in the amount of $69.38
• Warrant #189935 — 190063 County claims in the amount of $145,938.58
Plus use tax in the amount of $157.90 for total expenditures in the amount
of $146,096.48
• Warrant #190064 — 190083 Public Works claims in the amount of
$18,895.34
• Warrant #190084 — 190086 Public Works cc claims in the amount of
$4,781.50
COUNTY COUNCIL MINUTES — Page 2
September 19, 2017
The Auditor's office requests approval for interfund transfers issued the month of August
2017.
ALL AYES; MOTION CARRIED
Citizens Access: The following citizens offered comments: Janet Thomas
09:13 AM COUNCIL MEMBER & COUNTY MANAGER UPDATES
MOVED by Mr. Watson, seconded by Mr. Hughes to reappoint Candace Jagel to the
Agricultural Resources Committee. VOTE: 1:2:0 (Hughes and Stephens opposed);
MOTION FAILED.
09:17 AM PUBLIC HEARING: To Adopt an Ordinance Amending San Juan County
Ordinance 1-2016; Section B, Element 3 of the Comprehensive Plan; Shoreline
Management Regulations; and San Juan County Code Chapters 18.20 and
18.80 — Linda Kuller, Planning Coordinator; Colin Maycock, Senior Planner
Chair Hughes opened the public hearing to adopt the Update, then continued the hearing until
2:15 PM in the afternoon. The continuation allowed the Council to attend a Washington State
Transportation Commission public meeting at the Town of Friday Harbor Council chambers.
RECESSED
02:17 PM PUBLIC HEARING CONTINUED:
Present: Full Council, County Manager Mike Thomas, Deputy Prosecuting
Attorney Amy Vira and Clerk to the Council Ingrid Gabriel
Chair Hughes opened the public hearing to adopt the Ordinance. Ms. Kuller and Mr. Maycock
presented the Ordinance and answered Council's questions.
Chair Hughes opened public testimony. The following citizens offered testimony: Stephanie
Buffum, Janet Alderton, Liza Michaelson, Jane Hart, Kyle Loring, Chad Young (Department of
Ecology).
Chair Hughes closed public testimony with the right to reopen. After discussion, the Council
took the following action:
MOVED by Mr. Stephens, seconded by Mr. Watson to adopt an Ordinance Amending
San Juan County Ordinance 1-2016; Section B, Element 3 of the Comprehensive Plan;
Shoreline Management Regulations; and San Juan County Code Chapters 18.20 and
18.80 as amended today. ALL AYES; MOTION CARRIED.
03:50 PM COUNCIL MEMBER & COUNTY MANAGER UPDATES CONTINUED:
COUNTY COUNCIL MINUTES — Page 3
September 19, 2017
Mr. Stephens: Sent Northsound Behavioral Health Organization information regarding mental
health integration and mid-adopter status to members of the Board of Health for tomorrow's
meeting. Noted that the Northsound Behavioral Health Organization recommends that counties
become mid-adopters with conditions. Will be attending the WSAC Legislative Steering
Committee meeting in Ellensberg on Friday, September 29.
Mr. Hughes: Attending a Ferry Advisory Committee meeting tomorrow as well as a
Farmhouse Gang (multi-county transportation group) meeting this week.
03:57 PM EXECUTIVE SESSION: To discuss with legal counsel litigation or potential
litigation pursuant to RCW 42.30.110(1)(i)
Present: Council, Prosecuting Attorney Randall Gaylord, Deputy Prosecuting
Attorney Amy Vira; County Manager Mike Thomas and Clerk to the Council
Ingrid Gabriel.
At 03:57 PM, Council Chair Hughes announced that the Council would be holding an executive
session to discuss current and pending litigation pursuant to RCW 42.30.110(1)(i) estimated to
last 10 minutes.
At 04:07 PM, Ms. Gabriel stepped out of the hearing room and announced that the executive
session would continue for an additional 20 minutes. The meeting ended at 04:18 for a total
meeting time of 21 minutes.
Ms. Gabriel stepped out of the hearing room and announced that the executive session had
ended. Mr. Hughes called the meeting back into regular session and the Council took the
following action:
MOVED by Mr. Stephens, seconded by Mr. Watson to approve a request for Washington
State Association of Counties (WSAC) to participate as amicus in the case of
Community Treasures vs. San Juan County. ALL AYES; MOTION CARRIED.
04:20 PM ADJOURN
Chair Hughes adjourned the meeting.
*********************************
COUNTY COUNCIL
SAN JUAN COUNTY, WASHINGTON
These Minutes were approved and signed on October 3, 2017. The original document is retained in the
Council's permanent proceedings file. Attest: Ingrid R. Gabriel, Council Clerk.
MINUTES FOR GIG HARBOR CITY COUNCIL MEETING
Monday, March 26, 2018 — 5:30 p.m.
CALL TO ORDER / ROLL CALL:
Mayor Kuhn and Councilmembers Woock, Perrow, Abersold, Himes, Franich, Hutchins, and Malich
PLEDGE OF ALLEGIANCE:
CONSENT AGENDA:
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1. Approval of City Council Minutes: Meeting of March 12, 2018
2. Liquor License Action: a) Renewals: Harbor History Museum, Susanne's Bakery, Morso, St.
Anthony Hospital, GH Yacht Club, The Green Turtle, Waterfront Farmers Market, and Paradise
Theater, Panda Garden, Harbor Greens, and Maritime Inn; " ..= b) Special Occasion — GH
Canoe/Kayak Racing Team; 7-: c) Special Occasion — GH Kiwanis Foundation `�L
3. Receive and File: a) Planning Commission Minutes Jan. 18, Feb.1, and Mar, 2018; b) Parks
Commission Minutes Jan. 17 and Feb. 7, 2018; "- 1- c) Arts Commission Minutes Mar. 7 and
Special Meeting Mar. 12, 2018; `1- d) Design Review Board Minutes Jan. 11 and Feb. 8, 2018;
K�L r e) Planning/Building Committee Mar 5, 2018
4. Blower Procurement — Purchase Authorization K� ,-
5. Local Control Panel Upgrade Purchase, Installation and Programming Authorization
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6. NPDES Permit Sediment Sampling — Professional Services Contract
7. Wagner/Wollochet Intersection Improvements — Professional Services Contract
8. Resolution No. 1115 — Execute Local Agency Agreement and Federal Aid Project Prospectus for
Cushman Trail Ph. 5 Planning Study `I <=
9. Approval of Payment of Bills March 26, 2018: Checks #86766 through #86886 in the amount of
$905,890.12
MOTION: Move to approve the Consent Agenda as amended to remove No. 7 for further discussion.
Malich / Woock — unanimously approved
Public Works Director Jeff Langhelm provided the history of the Wagner / Wollochet Intersection
Improvements and answered questions.
MOTION: Move to refer this back to the Public Works Committee for further review.
Malich / Woock — unanimously approved
PRESENTATIONS:
1. Recognition of the Morning, Midday, and Afternoon Gig Harbor Rotary Clubs and the Henderson
Bay Students for Public Service in Grandview Forest Mayor Kuhn recognized the volunteer efforts to
plant 340 trees in Grandview Park by local Rotarians and the Henderson Bay Students. Accepting the
awards: Marilyn Hoppen, Rotary Club of Gig Harbor, Mel Santos, Rotary Club of Gig Harbor, Ken Roberts,
Rotary Club of Gig Harbor North, and Fawna Engstrom, Henderson Bay Interact Club.
2. Honor Symbol Artwork at Austin Estuary Park. Lita Dawn Stanton, Linda Pitcher, Charlee Glock-
Jackson and Gary Williamson shared information on a proposal for art to commemorate the first inhabitants
of the area to be placed at in Austin Estuary Park.
Page 1 of 6
MAYORS COMMENTS:
Welcoming Community Proclamation a Mayor Kuhn provided introductory comments announcing Gig
Harbor's goal to build a more inclusive, prosperous community. He then read the proclamation.
PUBLIC COMMENT ON NON -AGENDA ITEMS:
Wes Freidman — 4425 35th Ave Ct. NW, spoke about the dangers of fireworks and asked Council to
consider banning the sale and use in the city.
Judy Arbogast — PO Box 1135, Olalla. Ms. Arbogast spoke in support of the Welcoming Community
proclamation.
Robin Melin — 5213 Bridle Path Drive NW, agreed with the proclamation and then voiced concern that the
term "Welcoming Community" could be confused with Welcoming City which is code for a sanctuary city.
Cynthia Beebe — 6006 49tt' Street voiced her support of the proclamation and asked that language for
lesbian, gay, bisexual, and transgender neighbors be included.
Elizabeth Kreiselmaier — 5164 Darby Court voiced support of the sentiments of the proclamation and said
she is relieved that we are not becoming a sanctuary city.
Twila Slind — 4418 88th Ave. NW voiced her support of the proclamation saying this is a great example for
our young people.
Peggy Hutt - 12410 St. Rte. 402 KPN said she is a member of the Tea Party and asked if she is welcome
here.
Pastor Seth Novak — 6914 Rosedale. On behalf of the Agnes Dei Lutheran Church Congregation, he spoke
in support of the proclamation.
Marilyn Berenz — 7417 Hill Avenue, Deacon of St. John's Episcopal Church, spoke in favor of the
proclamation.
Maureen Flanigan — 5708 411 Ave. Ct. NW said she has never seen any discrimination in Gig Harbor and
said that it needs to be clarified that it's not an official document.
Randy Boss — 7510 431 St. NW said he hasn't experienced discrimination here and said he is offended by
the political overtones of the proclamation.
Mayor Kuhn clarified that the proclamation came from him, and not the City Council.
Vicki Martin — 4425 Harbor County Drive spoke in favor of the proclamation.
OLD BUSINESS:
1. Second Reading of Ordinance No.1385 -Special Events Code Amendments
Parks Manager Katrina Knutson provided the background information and responded to questions.
Danielle Taylor, employee of Gig Harbor Marina and Boatyard, spoke against the amendment.
MOTION: Move to approve Ordinance No. 1385
Perrow / Franich —
Council deliberated the ordinance and offered an amendment.
Page 2 of 6
AMENDMENT: Move to amend the motion to include a strong implementation plan for public
communication and follow up
Himes / The amendment failed due to lack of a second.
Council continued to deliberate the ordinance and a second amendment came forward.
AMENDMENT: Amend the original motion to return this to the Public Works Committee sometime
later this fall and make a recommendation to Council by the second meeting in
November using the information garnered from this summer's activities.
Malich / Woock -
MAIN MOTION: Move to approve Ordinance No. 1385 as amended
Perrow / Franich —
Council continued to deliberate before a roll call vote was taken with the following results.
MOTION: Call for the question
Malich / Woock —
Roll call vote: Malich — aye; Hutchins — no; Franich — aye; Himes — aye; Abersold — aye; Perrow — aye;
Woock — aye. Motion carried 5-1
MAIN MOTION: Move to approve Ordinance No. 1385 as amended
Perrow / Franich —
Roll call vote: Malich — aye; Hutchins — aye; Franich — aye; Himes — aye; Abersold — aye; Perrow — aye;
Woock — aye. Motion carried unanimously
Councilmember Malich asked to call a five-minute recess at 7:04 p.m. There was no objection and the
Mayor announced the meeting would recess until 7:10 p.m.
2. Public Hearing on Ordinance 1383 —Residential Development Moratorium 'I- G Planning Director
Jennifer Kester presented information on this public hearing for Council to consider written comments and
public testimony. She described what actions could be taken.
Mayor Kuhn opened the public hearing at 7:15 p.m.
Jeff Wilbert — 7511 Pioneer Way. Mr. Wilbert explained how the moratorium affects his small project for a
tri-plex.
Jessie Gamble — Government Affairs Manager for Master Builders Association. Ms. Gamble voiced
concerns with the moratorium and offered their resources and expertise moving forward.
Lora Hendricks — 3919 51St Avenue Court NW. Representing the Coalition to Protect Puget Sound, Ms.
Hendricks spoke in favor of the moratorium.
Karen McDonnel — 14410 Sherman Drive. Ms. McDonnel voiced her support for the moratorium.
Linda Foster — 6828 93rd Street Court NW spoke in favor of the moratorium.
Lita Dawn Stanton — 3615 Harborview Drive. Ms. Stanton said she is in favor of the moratorium.
Elizabeth Kreiselmaier — 5164 Darby Court spoke in support of the moratorium.
Page 3 of 6
Patrick James — 6405 115th Street Court NW. Mr. James explained how the moratorium affects his plans
for four small townhouses.
Todd Steele — 4203 Rosedale Street. Mr. Steele spoke against the moratorium because on his project.
William Lynn — PO Box 1157 speaking on behalf Brent and Susan Moss, suggested modifications that
could allow several projects caught in the moratorium to proceed.
Mayor Kuhn closed the public hearing at 8:40 p.m.
Councilmembers held a lengthy round-robin discussion. The comments received will be considered and
further discussion will take place at the upcoming Planning/Building Committee on April 2nd
NEW BUSINESS:
1. Appointments to Parks Commission and Salary Commission Assistant City Clerk / Open
Government Administrator Shawn Wise provided the recommendations from the Boards and Candidate
Review Committee. Appointees in the audience were asked to stand to be recognized.
MOTION: Move to appoint Tracie Markley and reappoint Sara McDaniel to the Parks Commission.
Woock / Perrow — unanimously approved
MOTION: Move to appoint Jean Farrington and Richard Russell, and to reappoint Rosalie Williamson
to the Salary Commission.
Woock / Perrow — unanimously approved.
2. Planning Assistance for Residential Development Moratorium — Professional Services Contract
4- Planning Director Jennifer Kester provided the background for this request to hire a planning
consultant to team with the department to complete the review, analysis, and code amendment process for
the six-month moratorium. She introduced Emily Terrell, principal at Sound Municipal Consultants who
addressed Council questions.
Council deliberated and accepted public testimony from Lita Dawn Stanton.
MOTION: Move to authorize the Mayor to execute a Professional Services Contract between the City
of Gig harbor and Sound Municipal Consultants in an amount not to exceed $40,000.
Himes / Malich — unanimously approved.
3. Public Hearing, First Reading and Adoption of Ordinance No. 1386 — Vacating a Portion of Prentice
Avenue — Loe gl- a Public Works Director Jeff Langhelm explained the Non -User Statute and asked that
this ordinance be adopted at first reading.
The Mayor opened the public hearing at 9:00 p.m. No one came forward and the hearing closed.
MOTION: Move to adopt Ordinance No. 1386 on First Reading vacating a portion of Prentice Avenue.
Hutchins / Perrow — unanimously approved.
4. Arts Commission Recommendation for Funding Support - Honor Symbol Artwork at Austin Estuary
Park `� r Arts Commission Chair, Charlee Glock-Jackson presented this recommendation from the
commission to allocated $30,000 from the Public Art Budget towards the Honor Symbol artwork in Austin
Estuary Park. Council asked questions on the existing public art budget.
MOTION: Move to approve an expenditure not to exceed $30,000 from the Public Art Capital Projects
Budget for the Honor Symbol Artwork at Austin Estuary.
Page 4 of 6
Malich / Woock —
Council discussed the additional $25,000 being requested from the city. Lita Dawn Stanton offered
additional information regarding funding the project.
SUBSIDIARY MOTION: Move to postpone further consideration until the second meeting in April and
to request the Arts Commission to reconsider the requested full allocation of
$55,000 for the underlying art project at their earliest possible meeting.
Hutchins / Perrow — unanimously approved.
5. Hunt Street Properties Phase 1 Environmental Assessment Professional Services Contract h
Public Works Director provided information on the properties located at 3607 and 3611 Hunt Street. He
answered questions; the Mayor and Council deliberated.
MOTION: Authorize the Mayor to execute a Professional Services Contract with Robinson Noble Inc.
for environmental services in an amount not to exceed $2,800.00
Perrow / Woock — unanimously approved.
6. Donkey Creek Stormwater Drainage Improvements —Professional Services Contract "5 a Parks
Manager Katrina Knutson introduced this agenda item and offered to answer questions. Council
deliberated.
MOTION: Authorize the Mayor to execute a Professional Services Contract with Bruce Dees &
Associates in an amount not to exceed $57,067.73.
Perrow / Himes —
Roll call vote: Malich — no; Hutchins — aye; Franich — no; Himes — aye; Abersold — aye; Perrow — aye; and
Woock — no. Motion carries 4-3.
STAFF REPORT:
Sports Complex Master Plan Update. Parks Manager Katrina Knutson explained that four alternative
concepts will be release for public review in advance of the April 4th Parks Commission Public Hearing.
COUNCIL REPORTS / COMMENTS:
Boards and Candidate Review Report March 13th — Councilmember Woock said there wasn't much to add
to the earlier appointments and thanked one of the applicants in the audience, Mr. Potts.
Councilmember Perrow commented on the parking issues at the Orthopedic Guild, and the Eddon Boat
Rails project, voicing concern with the price of steel.
Councilmember Woock voiced appreciation for the Welcoming Proclamation, and the comments about
including the LGBT community. She was sorry the council was unable to vote on this.
Councilmember Himes shared his concern with the budget and asked for discussion on bonding to occur at
the upcoming May 14th council meeting. He outlined what information he wished to see very soon to
facilitate the discussion.
Councilmember Franich agreed with the budget / bonding comments. He asked if there was a way to move
forward on purchasing the steel for the marine railways. He also asked the Chief about how the department
enforced the immigration laws.
Councilmember Hutchins said the marine railways is a top priority for the next meeting
Page 5 of 6
Councilmember Malich concurred with comments about the marine railways. He then asked if the city has
a critical view ordinance along Harborview.
ANNOUNCEMENT OF OTHER MEETINGS:
1. Planning / Building Committee Special Meeting: Mon. Apr 2nd at 5:30 p.m.
2. Lodging Tax Advisory Committee: Tue. Apr 31 at 10:30 a.m.
3. Public Works Committee: Mon. Apr 9th at 4:00 p.m.
4. Volunteer Appreciation Reception: Mon. Apr. 91h at 5:00 p.m.
EXECUTIVE SESSION: For the purpose of discussing potential litigation per RCW 42.30.110(1)(i)
Council adjourned to executive session at 10:20 p.m. for approximately ten minutes. No action was
anticipated.
Mayor Kuhn returned to regular session at 10:30 p.m. and said they would need an additional ten minutes.
ADJOURN:
Council returned to regular session at 10:40 p.m. and adjourned the meeting.
Kit Kuhn, Mayor
Page 6 of 6
Molly Towslee, City Clerk