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Home My WebLink AboutM012218ov �OM sir District No. 1 Commissioner: Kate Dean District No. 2 Commissioner. David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 22, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual: 1) Stated he was glad to see so many women at the Woman's March; 2) Commented on the Democratic Party and the Comprehensive Plan; and 3) Gave statistics regarding natural remedies to cure cancer; • An individual: 1) Commented on a sewer project in Clallam County and how it could also be done in Jefferson County; and 2) Suggested enforcement of ordinances and tracking their success rates after implementation; • An individual notified the Commissioners of HB2341 and SB6456 regarding limiting counties' authority over land use and giving it to commanders of military bases; • Two individuals commented on the moratorium regarding commercial shooting facilities and one individual had questions regarding the hearing on the same issue; and • One individual provided audio of shots recorded near the gun range in Port Townsend. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. I . RESOLUTION NO. 06-18 re: Temporary Road Closure on West Uncas Road, M.P. 0.766 to M.P. 0.842, County Road No. 500209 2. CALL FOR BIDS re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for the Calendar Years of 2018-2020; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. or shortly thereafter on Monday, February 12, 2018 in the Commissioners' Chambers Jefferson County Courthouse 3. CALL FOR BIDS and APPROVAL OF CONTRACT re: Salmon Creek Bridge -West Uncus Road, Project No. 18019341, County Road No. 500209, ROC Project No. 15-1192; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. or shortly after on Monday, February 20, 2018 in the Commissioners' Chambers Jefferson County Courthouse 4. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation for the Jefferson County Public Works Employees Teamsters Local #589 and Washington Teamsters Welfare Trust Page 1 Commissioners Meeting Minutes of January 22, 2018 5. AGREEMENT, Change Order No. 2 re: Quilcene Solid Waste Drop Box Site Improvement Project, County Project No. 401 594 1984; Additional $4,142.17 for a Total Project Amount of $175,942.16; Jefferson County Public Works; Coultas General Contracting 6. AGREEMENT re: Snow Creek Road Culvert Replacement Preliminary Design, M.P. 0.84; In the Amount of $102,926; Jefferson County Public Works; PBS Engineering & Environmental, Inc. 7. AGREEMENT re: 2018 Funding to Promote Conservation, Protect and Improve Water Quality; In the Amount of $49,975; Jefferson County Administrator; Jefferson County Conservation District 8. AGREEMENT, Amendment No. 3 re: Jefferson County Tourism Coordinating Council (TCC) Marketing Coordinator; In the Amount of $22,992; Steve Shively (dba S3 Solutions) 9. 2018 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board (CRAB) 10. Advisory Board Appointment re: Climate Action Committee; Three (3) Year Term to Expire December 31, 2020; Kate Lillian Chadwick 11. Payment of Jefferson County Vouchers/Warrants Dated December 28, 2017 Totaling $896,300.56 and Dated January 17, 2018 Totaling $195 COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:56 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. HEARING re: Emergency Supplemental 2017Appropriation/Extension for the Emergency Management Department: Central Services Director Mark McCauley stated that Emergency Management is an important role, there is equipment that is necessary and costs relating to repairing that equipment. He explained that the Emergency Management Department had a network printer that was failing that needed to be replaced. He noted that an appropriation should have been placed in the 3rd or 4th quarter of 2017, but it is being brought before the Board now to help Emergency Management cover their expenses. Chair Sullivan opened the hearing to public testimony. Hearing no comments, he closed the public hearing. Commissioner Kler moved to approve RESOLUTION NO. 07-18 re: Emergency Supplemental 2017 Appropriation/Extension for the Emergency Management Fund. Commissioner Dean seconded the motion. Commissioner Dean asked if there was a better way to foresee these expenditures? County Administrator Philip Morley stated it is the intention to strengthen the tracking systems within the departments, but that there are a number of departments with excellent fiscal systems in place. Chair Sullivan stated he appreciates the current process. It helps prevent budgeting issues that neighboring counties have. He called for a vote on the motion. The motion carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of January 22, 2018NI a ` The meeting was recessed at 10:09 a.m. and reconvened at 10:21 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:20 a.m. to 10:30 a.m. with the County Administrator, Sheriff and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:22 a.m. to 10:33 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. DISCUSSION re: Emergency Management: Sheriff David Stanko stated that the local Fire Department Chiefs want to make the Commissioners aware they are concerned over the resignation of Emergency Management Director Lynn Sterbenz. They have concerns regarding liability and noted that there is also a shortage of dispatchers. EXECUTIVE SESSION. An Executive Session was scheduled from 10:30 a.m. to 10:40 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:36 a.m. to 10:44 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 10:40 a.m. to 11:00 a.m. with the County Administrator, Community Development Associate Planner and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:45 a.m. to 11:47 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:48 a.m. and reconvened at 12:05 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:11 p.m. and reconvened at 1:32 p.m. All three Commissioners were present for the afternoon session. BRIEFING re: Match Update and Discussion re: Tarboo Creek, Farm and Forest 2016 Conservation Futures Project: Environmental Health Specialist Tami Pokorny and Conservation Futures Citizens Oversight Committee member Lorna Smith briefed the Board on the Tarboo Creek Farm and Forest (TCFF) project that was approved in 2016. In a letter dated December 28, 2017, TCFF project sponsor Jefferson Land Trust (JLT) requested to use Page 3 Commissioners Meeting Minutes of January 22, 2018 a Navy Readiness and Environmental Protection Integration (REPI) grant and associated easement as the primary source of project match. At the time of application, other match sources were proposed. The project match would increase from $127,000 to $180,500 increasing the total project cost from $224,100 to $277,600. The JLT requests that the ratio of Conservation Futures funds (47%) to matching funds (53%) remain the same and that the excess REPI match ($53,500) be documented for possible use in applications for Conservation Futures funding, consistent with County codes and requirements. JLT Executive Director Sarah Spaeth, Ms. Pokorny and Ms. Smith answered questions posed by the Board. A draft agreement will be submitted for Commissioner approval at a later date. COUNTYADMINISTRA TOR BRIEFING SESSION. • County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Jefferson County website; staff is working to make it more user-friendly • Legislative update; update on bills and other legislative items • Annual Assessor publication • Olympic Discovery Trail event; Commissioner Dean briefed the Board on the event Calendar Coordination: • The Commissioners reviewed their meeting schedules NOTICE OF ADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 4:05 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS 1 Pf Davi4uli n erZ Carolyn Gallaway, CM� Deputy Clerk of the Board Kathleen Kler, Member Kate Dean, Member Page 4