The URL can be used to link to this page

Home My WebLink AboutM021218D N District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 12, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Three individuals commented on the activities of the Jefferson County Sportsmen's Association Gun Club; • An individual commented on the proposed Public Records Act Compliance Policy; • An individual commented on the economy of the United States and suggested ways that Jefferson County's economy could improve; • Two individuals commented on the excellent work by Jefferson County and the Washington State Department of Ecology on the Shoreline Master Program; • Five individuals commented on the recent hearing on the moratorium on commercial shooting facilities and one person asked about the newly forming committee tasked with addressing concerns on this issue; • Three individuals commented on the activities of the proposed Cedar Hills shooting facility; and • An individual alerted the Commissioners of House Bill 2967. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 10-18 re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments 2. HEARING NOTICE re: Public Records Act Compliance Policy; Hearing Scheduled for Monday, March 19, 2018 at 10:30 a.m. in the Commissioners' Chambers (Amended later in the meeting) 3. CANCELLATION OF BID OPENING re: Solid Waste Disposal per Warrant of Abatement for 890 Old Hadlock Road, Port Hadlock, WA 98339 4. AGREEMENT, Supplement No. 1 re: Upper Hoh Road MP 9.7-9.8 Emergency Repair, County Project No. 18019880, Federal Aid No. ER -1601(016); In the Amount of $66,602; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 5. AGREEMENT, Amendment No. 1 re: Olympic Discovery Trail (ODT) — Discovery Bay to Larry Scott Trail Project; In the Amount of $200,000; Jefferson County Public Works; Washington State Recreation & Conservation Office (RCO) Page 1 Commissioners Meeting Minutes of February 12, 2018 ,�. C- 6. AGREEMENT re: Gibbs Lake County Park Caretaker; In the Amount of $12,000 per year; Jefferson County Public Works; Cher West - Albright 7. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $60,095; North Hood Canal Chamber of Commerce 8. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $38,445; Forks Chamber of Commerce 9. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $20,000; Centrum 10. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $60,195; Jefferson County Historical Society 11. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $19,468; Jefferson County Chamber of Commerce 12. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $23,610; Quilcene Historical Museum 13. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $4,205; Jefferson County Farmer's Market 14. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $41,625; Jefferson County Parks & Recreation 15. AGREEMENT re: 2018 Community Services Grant Funding; In the Amount of $5,060; Jefferson County Fair Association 16. AGREEMENT re: 2018 Community Services Grant Funding; In the Amount of $3,220; Gardiner Community Center 17. AGREEMENT re: 2018 Community Services Grant Funding; In the Amount of $141,270; Olympic Community Action Program 18. AGREEMENT re: 2018 Community Services Grant Funding; In the Amount of $14,030; Port Townsend Senior Association 19. AGREEMENT re: E911 County Basic Service Operations; In the Amount of $312,052; JeffCom 911; Washington State Military Department and State Enhanced 911 Fund 20. AGREEMENT re: Provide Cooperative Marketing Activities to Promote Tourism in Jefferson County and the Olympic Peninsula; In the Amount of $27,000; Jefferson County Tourism Coordinating Council (TCC); Olympic Peninsula Tourism Commission (OPTC) 21. Letter of Support re: Lower Big Quilcene River Design and Acquisition Grant Proposal, an important component to Salmon Restoration and Recovery in Hood Canal; Hood Canal Salmon Enhancement Group, The Salmon Center 22. Payment of Jefferson County Vouchers/Warrants Dated February 1, 2018 Totaling $1,463 23. Payment of Jefferson County Payroll Warrants Dated February 5, 2018 Totaling $963,403.21 APPROVAL of MINUTES: Commissioner Kler moved to approve the Special Meeting Minutes of October 4, 2017 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION. • The Commissioners reported on their meeting schedules. Page 2 Commissioners Meeting Minutes of February 12, 2018 CERTIFICATION re: Annual Inventory of the Capitalized Assets as of December 31, 2017: Clerk of the Board/Human Resources Manager Erin Lundgren stated that each year, the Board of County Commissioners must certify the annual inventory of the capitalized assets. Each Board member swore under oath that the statements made in the inventory certification are true. The meeting was recessed at 9:57 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 4th Quarter County Income Report: DNR Regional Manager Mona Griswold, State Lands Assistant Drew Rosanbalm and Olympic Region Management Forester Dave Hurn briefed the Board on the 41h Quarter County Income Report. Also present for the briefing was Treasurer Stacie Prada and Assessor Jeff Chapman. Ms. Griswold stated that DNR is working on developing a new format for the income reports and is seeking input from counties. She added that there is a tentative DNR Junior Taxing District informational meeting set for February 21, 2018. Washington State DNR manages approximately 14,705 acres of State Forest Transfer and Purchase Lands that benefit Jefferson County. Mr. Rosanbalm stated that these lands generated $1,086,000 in calendar year 2017. Net value under contract for calendar year 2018 is estimated at $302,000 from activities expected to occur under current contracts. Mr. Rosanbalm reviewed past, present and upcoming timber sales and other forestry -related topics. BID OPENING re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for Calendar Years 2018-2020: Public Works Engineer/Project Planner Dale Seward stated that the bid opening is for two types of liquid asphalt products, CRS2P oil (main solution) and CSS1 50% diluted solution (sealing the road). The engineer's estimate is for CRS2P is $335/ton and CSS1 is $230/ton with a delivery estimate of $78/ton. Mr. Seward opened and read aloud the following two bids: BIDDER Husky Marketing and Supply Company Shoreline, WA Albina Asphalt Vancouver, WA BID AMOUNT CRS2P $385/ton CSS 1 $325/ton Delivery $75/ton CRS2P $400/ton CSS1 $265/ton Delivery $76/ton Mr. Seward stated that annually, they will need about 550 tons of the CRS2P and 150 tons of the CSS 1. Staff will review the bids and bring a recommendation for bid award to the Board at a future date. Page 3 Commissioners Meeting Minutes of February 12, 2018 CONTINUED DELIBERATION re: Ordinance No. 05-1218-17 re: Moratorium on Commercial Shooting Facilities: County Administrator Philip Morley noted that the Commissioners extended the comment period for written testimony on the moratorium regarding commercial shooting facilities to February 9, 2018 at 4:30 p.m. Commissioner Dean asked if the moratorium will be revised to include the Department of Community Development's (DCD) suggested amendments? County Administrator Morley replied that it will not be included yet. There is a question on DCD's suggestion regarding noise testing on who would pay that cost. Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker stated that whoever is requesting the testing will have to pay for those services. Commissioner Kler asked what if it is the Citizen's Advisory Committee who requests the testing? County Administrator Morley replied that it would then be the County who pays for the testing. Chair Sullivan noted that the committee that will be formed will be advisory only. Chair Sullivan asked if the noise testing were to be added to the ordinance, would that amendment rise to the level of another public hearing? County Administrator Morley replied that it probably would not, but that it is a grey area between something minor and something more substantial. DPA Hunsucker stated that the public has been informed that changing the ordinance is a part of the process and his inclination is that the proposed amendment would not require holding another hearing. County Administrator Morley added that there is a question of how significant the amendment would be to the ordinance. The Commissioners and staff discussed the newly forming advisory committee, applicants and positions to be filled. The Commissioners directed staff to insert language into the moratorium regarding their comments and concerns for review during the afternoon session. The meeting was recessed at 11:20 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRA TOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Letter re: oil and gas drilling; Commissioner Dean will prepare a draft letter for review EXECUTIVE SESSION. An Executive Session was scheduled from 1:30 p.m. to 1:40 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 1:34 p.m. to 1:45 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 4 Commissioners Meeting Minutes of February 12, 2018 EXECUTIVE SESSION. An Executive Session was scheduled from 1:40 p.m. to 2:00 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 1:46 p.m. to 2:44 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. CONTINUED DELIBERATION re: Ordinance No. 05-1218-17 re: Moratorium on Commercial Shooting Facilities: County Administrator Philip Morley noted that the Department of Community Development (DCD) proposed language at the beginning of public testimony on the Commercial Shooting Facilities Moratorium hearing on February 5, 2018. Since then, there has been some feedback on the comments and some revisions made. The Commissioners reviewed the current revisions. County Administrator Morley stated that he has extended the application deadline for the moratorium review committee by two weeks and notice has been sent to the newspaper. DISCUSSION re: Consent Agenda Item No. 2 re: HEARING NOTICE re: Public Records Act Compliance Policy; Hearing Scheduled for Monday, March 19, 2018 at 10:30 a.m. in the Commissioners' Chambers: Commissioner Dean moved to remove the RCW from the originally - approved hearing notice as it was listed incorrectly. Commissioner Kler seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRA TOR'S BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Legislative update • Port Townsend Airwatchers; odor complaints • Clallam County; pursuing lawsuit regarding opioids • Quilcene Park shelter; new chimney installed and they are looking into a metal roof • Critical Areas Ordinance Page 5 Commissioners Meeting Minutes of February 12, 2018 '� NOTICE OFADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:03 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. ATTEST: Carolyn G laway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF QOMMISSIONERS f r` Davi Su ry hair 40t Kathleen Kler, Member (--If I ---- Kate Dean, Member Page 6