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HomeMy WebLinkAboutM022618co M� O� ss SO N District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 26, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Three individuals commented on their concerns regarding the Pleasant Harbor Master Planned Resort; • An individual urged the Commissioners to notify the local newspapers that the County loathes them allowing ads to be run regarding weapons of mass destruction for sale; • An individual warned the Commissioners that zoning issues that happened in Santa Monica, California could happen here; • An individual: 1) Commented on neighbors at the Port of Port Townsend who forced a $3 Million per - year marine operation out of business due to noise; and 2) Gave the Board suggestions to better the economy in Jefferson County; • An individual spoke about the Shooting Range Moratorium and asked the Commissioners to appoint him to the committee; • An individual voiced his concerns regarding the County's proposed Public Records Act (PRA) Policy and offered his suggestions; • An individual commented on the Port of Port Townsend and invited the public to attend upcoming Port meetings; • An individual: 1) Stated the County's online public records request portal should not have a log -in; and 2) Voiced concern that the County's Public Records Administrator created an account for him to view his public records, thus impersonating him and violating the County's own privacy policy; • An individual: 1) Asked to poll the audience; 2) Showed a newspaper article where a Democrat was able to conduct a poll during a recent public hearing; 2) Commented on records he received from a Public Records Request regarding Commissioner Kler's emails; 3) Spoke about a recent Democratic Party meeting where his business was talked about and mocked, the Tarboo Ridge Coalition (TRC) was invited to speak and he was not, and the County Prosecutor spoke about an open investigation involving Fort Discovery; and 4) Stated he is invested in the Cedar Hills shooting facility and will move forward; An individual stated: 1) He agreed that a poll of the audience during a public hearing was inappropriate; and 2) He spoke about the recent Democratic Party meeting and noted that the party did not take a stance on the shooting range moratorium or the proposed shooting facility; and An individual stated: 1) She gathered votes as a member of TRC and believes the issue is bi-partisan; and 2) The Supreme Court will not hear President Trump's travel ban appeal. Page 1 Commissioners Meeting Minutes of February 26, 2018 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Sullivan noted that Item No. 10 lists an incorrect total amount but that the amount in the agreement is correct. Central Services Director stated that the online version of the Agenda has already been corrected. Commissioner Dean moved to approve all the items on the Consent Agenda as clarified. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 11-18 re: Establishing the Dates for 2019 Budget Submissions, Review Hearings and Final Adoption 2. RESOLUTION NO. 12-18 and AGREEMENT re: Website Support to aid in Homeowner Inspection; In an Amount Not To Exceed $10,000; Jefferson County Public Health; Varium Media LLC. 3. AGREEMENT re: Tarboo Creek, Farm and Forest Conservation Futures Funding; In the Amount of $97,100; Jefferson County Environmental Public Health; Jefferson Land Trust 4. AGREEMENT, Amendment No. 1 re: Transitional Housing Services; Additional Amount of $9,069 for a Total of $49,069; Jefferson County Public Health; Olympic Community Action Programs (OlyCAP) 5. AGREEMENT, Amendment No. 1 re: Inmate Services; Additional Amount of $12,189 for a Total of $63,235; Jefferson County Public Health; Discovery Behavioral Healthcare 6. AGREEMENT, Amendment No. 1 re: Transitional Housing Services; Additional Amount of $8,571.18 for a Total of $28,571.18; Jefferson County Public Health; Discovery Behavioral Healthcare 7. AGREEMENT, Amendment No. 1 re: School Based Mental Health Services; Additional Amount of $24,126 for a Total of $161,282; Jefferson County Public Health; Discovery Behavioral Healthcare 8. AGREEMENT, Amendment No. 1 re: Expanded Mental Health and Chemical Dependency Treatment; Additional Amount of $9,099 for a Total of $29,222; Jefferson County Public Health; Discovery Behavioral Healthcare 9. AGREEMENT re: Maintenance and Support for Superior Court Courtroom Recording Equipment; In the Amount of $3,370; Jefferson County Superior Court; Justice AV Solutions (JAYS) 10. AGREEMENT NO. 15-1192R, Amendment No. 1 re: Puget Sound Acquisition and Restoration (PSAR) Fund for Salmon Creek Bridge Construction, West Uncas Road Project, County Project No. 18019341, County Road No. 500209; Additional Amount of $145,472 for a Total of $1,073,472; Jefferson County Public Works; Washington State Recreation and Conservation Office (Corrected amounts listed) 11. AGREEMENT NO. 16-1845D re: Memorial Field Lighting Replacement; In the Amount of $250,000; Jefferson County Public Works, Parks and Recreation; Washington State Recreation and Conservation Office 12. AGREEMENT NO. 2018ANE00065 re: To Renew Road/Land Permit for two (2) Waste Sites on the West End; In the Amount of $1,500; Jefferson County Public Works; Rayonier Operating Company, LLC 13. BID AWARD re: Supply of Liquid Asphalt for the 2018-2020 Bituminous Surfacing Treatment Program; In the Amount of $972,750; Jefferson County Public Works; Husky Marketing and Supply Company 14. Motion to Approve Payment re: Special Dues Assessment for Counties Coastal Caucus Funding; In the Amount of $2,500; Jefferson County Administrator; Washington State Association of Counties (WSAC) Page 2 Commissioners Meeting Minutes of February 26, 2018 moi,` 0 7J 15. Letter of Assurance re: Accessible Communities Act; Debbie Himes, Governor's Committee on Disability Issues and Employment 16. Payment of Jefferson County Payroll Warrants Dated February 20, 2018 Totaling $79,664.64 and A/P Warrants Done by Payroll Dated February 20, 2018 Totaling $16,537.52 COMMISSIONERS' BRIEFING SESSION. • The Commissioners reported on their meeting schedules. BID OPENING re: Supply of Aggregate Products for County Bituminous Surface Treatment (BST): Public Works Engineer Dale Seward stated the bids are for a two year contract and the Engineer's estimate is $138,460.00. He explained that they requested a delivery and pick-up price. He added that selling the material in this manner to the County is not profitable to businesses and they have to add additional shifts to produce materials for us. Mr. Seward stated that they requested 1/2" and'/" rock product and anticipate a cost of $21.22/ton for lh" rock, and $22.28/ton for 1/" rock. They will need 6,000 tons of the 1/2" material and 500 tons of the '/" material. He opened and read aloud the following two bids: F'STUITI-M., Allen Shearer Trucking and Landscape Supply, Inc., Belfair MJ Trucking and Contracting, Inc., Bremerton BID AMOUNT 1/2" or 1/" Rock $36.99/ton for pick-up 1/2" or 1/" Rock $41.00/ton for delivery 1/2" or 1/" Rock $38.50/ton for pickup No delivery price bid Mr. Seward stated they can decide to split the bid award, if necessary. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. The meeting was recessed at 10:11 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. HEARING re: Sale Tax Title Property: Treasurer Stacie Prada stated that Ronald George Dickinson has submitted an application to purchase tax title property for the minimum bid required at the time of sale of $1,648.16. The parcel in question is vacant land located at the northwest corner of Coyle Road and West Go-onna Drive in Quilcene. 25% of this parcel was acquired as tax title property in 1997 and another 25% was acquired in 2008 when each of them didn't sell at foreclosure sales in those respective years. The remaining 50% of the property went into foreclosure in 2017, and it sold to Mr. Dickinson during the December 2017 foreclosure sale. The current ownership of the parcel is 50% Mr. Dickinson and 50% tax title held in trust by Jefferson County. The process to sell the 50% tax title property held in trust is Page 3 or— 7m Commissioners Meeting Minutes of February 26, 2018 through Board action with a public hearing. Subsequent to the Board's determination to sell tax title property, the property may be sold at a County auction or through sealed bid submittal. Commissioner Kler noted that the Assessor lists the property as two separate parcels. Treasurer Stacie Prada explained that each parcel number is 50% interest in one property. She added that parcel numbers are for assessing and billing, not just for land use, that is why when you sell something you need to go by the legal description of the property, not just the house number. Chair Sullivan asked if the County has any use for this property? Treasurer Prada replied that the County does not have interest in half a parcel. Commissioner Kler asked if the best practice is to conduct a sealed bid and not an auction? Treasurer Prada replied that a sealed bid is her preference. Chair Sullivan opened the hearing for public testimony. Tom Thiersch, Jefferson County: He stated it is an interesting explanation about the fact that this is an ownership interest and not a physical parcel description that is being proposed for sale. He tried to look it up on the County's website and thought he found the assessed value to be listed at $12,000, but was not sure about that. He would like that confirmed. If it is the case, a half ownership interest should be $6,000. The County, in its sealed bid solicitation for bids, should at least put in an acceptable minimum bid price. You shouldn't just be giving it away. Yes, it will be returning the property to the Jefferson County tax rolls, which is a good purpose, but the amount of tax involved is pretty small. The County would probably be better off holding onto the parcel until they can get a decent price for it. He recommends that a floor be set, something around half of a half, around $3,000. That would serve the public interest. Let's get rid of all the surplus property that the County doesn't need. We've got a lot of stuff that we have absolutely no use for. The market is pretty decent right now, and you're not making any more land. Sell what we don't need, thanks. Mike Belenski: He stated he just read this information in the agenda packet. His understanding is that since nobody bid on it, there is a statute that allows someone to petition the County to have a sealed bid or an auction for a property like that. Assuming this gentleman has done that, he is pulling it out of the archives and putting it out there so himself and others can bid on it. Is that correct? It seems unlikely that someone else would bid on it. Hopefully the County can get more than $1,600 for it. He is not sure if the County can legally seek more than the back taxes for it. It's not worth it to anyone else other than the guy who already owns half. If you can try and squeeze more out of him, the County will be better off for it. Hearing no further testimony, Chair Sullivan closed the public hearing. Treasurer Prada stated in response to Mr. Belenski's comment, the answer is yes. The gentleman who purchased the 50% in December 2017 did petition for $100, to have the County move forward, which would be reimbursed if he is not the high bidder. The minimum bid is the amount of taxes owed, minus any other expenses they have along the way. The Commissioners and Treasurer Prada continued to discuss the minimum bid. Page 4 Commissioners Meeting Minutes of February 26, 2018 Commissioner Dean noted that in the future, the Assessor could weigh in on property values when the Board has to set a minimum bid. She moved to approve RESOLUTION NO. 13-18 re: Notice of Intention to Sell Tax Title County Property. Commissioner Kler seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:54 a.m. and reconvened at 11:03 a.m. with all three Commissioners present. EXECUTIVE SESSION. • An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. to discuss Hiring/Discipline/Performance Review; under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The meeting was paused at 11:03 a.m. and reconvened at 11:05 a.m. when a member of the public challenged the exemption to the Executive Session. Chair Sullivan stated the issue is not time -sensitive and will be rescheduled to another time to make sure the Executive Session is being held appropriately. The meeting was recessed at 11:07 a.m. and reconvened at 11:30 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 11:30 a.m. to 12:00 p.m. with the Central Services Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:32 a.m. to 11:59 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:59 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. PRESENTATION re: Marine Resources Committee: Members of the Marine Resources Committee briefed the Board on their annual report and gave an overview of their past, present and upcoming projects. COUNTY ADMINISTRA TOR'S BRIEFING SESSION: Acting County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. Miscellaneous Items: • Ballot boxes; Auditor Rose Ann Carroll reviewed the cost of this unfunded mandate Page 5 Commissioners Meeting Minutes of February 26, 2018 AMENDED LETTER re: Jefferson County Comments on Draft Environmental Assessment for Naval Special Operations Training in Western Washington State: The Commissioners originally approved sending a letter to the Navy regarding their concerns with naval training in Jefferson County, and to extend the written comment deadline. Commissioner Dean stated that the navy comment deadline has been extended through March 23, 2018. She distributed a revised letter and reviewed her edits. Commissioner Dean moved to amend the motion made last week and to send a letter to the Navy regarding training operations in Jefferson County, to include edits made to a draft letter, and adding three Commissioner signature lines. Commissioner Kler seconded the motion which carried by a unanimous vote. CO UNTY ADMINISTRA TOR'S BRIEFING SESSION- Continued: Acting County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • Legislative update • Comprehensive Plan Update; upcoming June 2018 deadline • Washington State Association of Counties; Laura Berg is retiring • Minimum bid requirement; insufficient occurrences to warrant changing policy • Emergency Management Director; first review is March 2018 • Shooting range moratorium; Consultant and review committee discussed NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:04 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. a � 4 SEAL: r i, rr ATTEST: Carolyn dallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD /ZCOSSIONERS Dav y u liv, Kathleen Kler, Member Kate ean, Member Page 6