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Home My WebLink AboutM030518O� COMA, ON �NING�� District No. I Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 5, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • 17 Jefferson County employees submitted a petition from the UFCW Bargaining team and represented employees in support of their efforts; • Three individuals voiced their support of the County employees who previously commented; • An individual stated that the County needs more retail stores, jobs, good food and acreage for manufacturing; • An individual stated: 1) There will be a student demonstration on March 14, 2018 regarding school safety; and 2) We do not need assault weapons; • An individual showed video of gunfire noise coming from the Port Townsend shooting range and stated that the proposed shooting facility near Tarboo Valley will sound the same; • An individual stated: 1) The Governor received over 10,000 emails regarding the Public Records Act (PRA) veto. The Legislature must make their records open to the public; and 2) The public was promised participation in forming the County's new PRA policy. He suggested the County follow the State's policy; and • An individual stated he is concerned about the shellfish in the vicinity of the Black Point resort and noted there is already a major marina north of that property. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) for 2018 Public Service Grant Application and Closeout of 2017 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 19, 2018 at 10:00 a.m. in the Commissioners' Chambers 2. CALL FOR BIDS and APPROVAL of CONTRACT PLANS re: Dosewallips Road MP 1.67 Permanent Repair, County Project No. 18019960, County Road No. 250008; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, March 26, 2018 in the Commissioners' Chambers; Jefferson County Courthouse Page 1 Commissioners Meeting Minutes of March 5, 2018 3. AGREEMENT, Amendment No. I re: Cultural Resource Assessment; An Additional Amount of $2,777.77 for a Total of $10,682.38; Jefferson County Public Health; Stell 4. AGREEMENT re: Early Intervention Education and Therapeutic Services, Birth - 3 Years; In the Amount of $10,850; Jefferson County Public Health; Port Townsend School District 5. AGREEMENT re: Early Intervention Education and Therapeutic Services, Birth - 3 Years; In the Amount of $4,650; Jefferson County Public Health; Chimacum School District 6. AGREEMENT re: Shooting Range Consultant Services; In the Amount of $40,000; Central Services Department; C. Vargas and Associates, LTD 7. BID AWARD re: Salmon Creek Bridge/West Uncas Road, Project No. 18019341, County Road No. 500209; In the Amount of $942,367; Jefferson County Public Works; Nordland Construction NW 8. Federal Lands Access Program (FLAP) Application re: Snow Creek Road Culvert Replacement, M.P 0.84; Jefferson County Public Works; Western Federal Lands, Federal Highway Administration (FHWA) 9. Federal Lands Access Program (FLAP) Application re: Upper Hoh Road Resurfacing, M.P. 0.00 — M.P. 12.04; Jefferson County Public Works; Western Federal Lands, Federal Highway Administration (FHWA) 10. Payment of Jefferson County Vouchers/Warrants Dated February 26, 2018 Totaling $214,012.79 and Dated February 28, 2018 Totaling $3,088.91 APPROVAL of MINUTES: Commissioner Kler moved to approve the Regular Meeting Minutes of November 6, 13, 20 and 27, 2018 and the Special Meeting Minutes of November 21, 27 and 30, 2017 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:53 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. BID OPENING re: Publication of County Legal Notices: County Administrator Philip Morley opened and read aloud the following two bids: BIDDER Peninsula Daily News Port Townsend/Jefferson County Leader BID AMOUNT $5.50 Per column inch Helvetica 7.2 font Circulation in Jefferson County: 2,021 copies $8.50 per column inch Helvetica 7.0 font Circulation in Jefferson County: 6,587 copies Staff will review the bids and make a recommendation for bid award at a later date. Page 2 Commissioners Meeting Minutes of March 5, 2018 The meeting was recessed at 10:07 a.m. and reconvened at 10:18 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 10:15 a.m. to 10:30 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:19 a.m. to 10:50 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:50 a.m. and reconvened at 10:53 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:55 a.m. to 11:26 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. EXECUTIVE SESSION.- An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. to discuss Performance of a Public Employee; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g); No discussion of Salaries, Wages, and Other Conditions of Employment to be Generally Applied within the County; and, No Final Action on the Hiring, Setting the Salary of an Individual Employee or Class of Employees, or Discharging or Disciplining an Employee. The actual period of time the Board met in Executive Session on this topic was from 11:27 a.m. to 11:55 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:55 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. BRIEFING re: Snow Creek — Conservation Futures Proposed Change to Barry Property Boundary: Information from the agenda materials state that the Environmental Health Department is requesting that the Commissioners allow for the acquisition of the Barry Property, which is part of the Snow Creek Watershed Acquisitions Conservation Futures Project, and to proceed while acknowledging the need for a future boundary line adjustment to reduce the size of the parcel, APN #802021005, from 22.02 acres to 19.64 acres in order to document a historical landowner understanding. Page 3 Commissioners Meeting Minutes of March 5, 2018 The date for closing has been postponed to accommodate information -gathering and is now scheduled for March 16, 2018. Jefferson Land Trust (JLT) requests to proceed with the transaction and to follow it closely with an application to the Department of Community Development for a boundary line adjustment to coincide with a previous understanding between landowners and resulting in a final parcel area of no less than 19.64 acres. Due to the minor reduction in acreage, Environmental Health Staff views the proposed change as de minimus and administrative, and no further amendment to the project agreement with JLT is felt to be necessary. Environmental Health Specialist Tami Pokorny and JLT Executive Director Sarah Spaeth were present to brief the Commissioners on their request. Ms. Spaeth stated that they are proposing to move forward with the purchase process and do the boundary line adjustment later. The deed of right would not be recorded until the property description is officially approved by the County. Commissioner Dean moved to take the information from Environmental Health and move ahead with the acquisition and subsequent boundary line adjustment. Commissioner Kler seconded the motion which carried by a unanimous vote. LETTER re: Bureau of Ocean Energy Management (BOEM) and Call for Comments on the Draft Proposed Five -Year Outer Continental Shelf (OCS) Offshore Oil and Gas Leasing Program for 2019 through 2024: Environmental Health Specialist Tami Pokorny requested that the Commissioners consider approving a letter to the Bureau of Ocean Energy Management (BOEM) on a draft five-year offshore oil and gas leasing program for 2019 through 2024. Under the Outer Continental Shelf Lands Act (OCSLA), as amended, the BOEM will prepare and maintain a five-year "draft proposed program" (DPP) for proposed public oil and gas lease sales on the U.S. Outer Continental Shelf (OCS) for the period from 2019 through 2024. The DPP proposes 47 lease sales during the five- year period: 12 in the Gulf of Mexico region, 19 in the Alaska region, 9 in the Atlantic region, and 7 in the Pacific region. The DPP would make available more than 90% of the total OCS acreage and more than 98% of undiscovered technically recoverable oil and gas resources on the OCS. The region which includes the OCS off the Pacific Coast of Washington State has not been included in the DPP since 1992. Major oil spills in 1988 and 1991 (Nestucca and Tenyo Maru) released a combined 331,000 gallons and significantly impacted state, Canadian and Tribal resources. Comments on the DPP are due by March 9, 2018. After further discussion, Commissioner Kler moved to authorize sending a letter to the Bureau of Ocean Energy Management regarding Call for Comments on the draft proposed five-year Outer Continental Shelf (OCS) Offshore Oil and Gas Leasing Program for 2019 through 2024, and for staff to modify the letter and supplement with the Commissioners' letter approved February 20, 2018 and the Marine Resources Committee letter. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 4 / \ Commissioners Meeting Minutes of March 5, 2018 -� COUNTY ADMINISTRA TOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Jefferson County Strategic Plan; meeting scheduling Calendar Coordination: • The Commissioners reviewed their meeting schedules The meeting was recessed at 2:28 p.m. and reconvened at 2:35 p.m. with all three Commissioners present. ADDITIONAL BUSINESS - CLOSED SESSION: A Closed Session was added to take place from 2:30 p.m. to 2:50 p.m. with the County Administrator and the Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 2:36 p.m. to 3:36 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. COUNTY ADMINISTRA TOR'S BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items: • Shooting Range Moratorium Committee; review of applications to serve on the committee Page 5 Commissioners Meeting Minutes of March 5, 2018 NOTICE OF ADJOURNMENT. • Commissioner Dean moved to adjourn the meeting at 4:22 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: L t = �1 Erin Lundgren, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS DA* ulzr, r Kathleen Kler, Member Kate Dean, Member r Page 6