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From:
Agenda Date:
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
Board of Commissioners
Philip Morley, County Administrator
Monte Reinders, Public Works Director/County Engineer�e
April 23, 2018
Subject: Supplemental Agreement for Consultant Services with Shearer
Design LLC for Salmon Creek Bridge, West Uncas Road MP 0.804,
County Project No. 18019341
Statement of Issue: Public Works staff requests a modification of the scope of work
and budget in the basic agreement with Shearer Design LLC to include additional
services for the construction of Salmon Creek Bridge at West Uncas Road MP 0.804.
Analysis/Strategic Goals/Pro's 8t Con's: This supplement to the existing scope of
work between Jefferson County and Shearer Design LLC is for construction support
services for the Salmon Creek Bridge at West Uncas Road MP 0.804.
Fiscal Impact/Cost Benefit Analysis: The maximum amount payable for this
supplement is $17,346.00. The maximum amount payable for the Shearer Design LLC
agreement will increase from $102,980.00 to $120,326.00. This project is funded at
85% by the Salmon Recovery Funding Board, with the remaining 15% funded by a
$100,000 National Fish Passage Program grant and the County Road Fund.
Recommendation: The Board is requested to sign all three originals of the
Supplemental Agreement with Shearer Design LLC, and return two originals to Public
Works.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
Reviewed By:
Hipp Mo e , C unt Admini rator
Date
Supplemental Agreement
Organization and Address:
Number: 2
Shearer Design LLC
3613 Phinney Ave. N. #B
Seattle, WA 98103
Phone: (206) 781-7830
Agreement Number: 14-1021P
Project Number: 18019341
Execution Date: October 27, 2014
Project Title: Salmon Creek Bridge, West Uncas
Completion Date: March 31, 2019
Road
Description of Work:
New Maximum Amount Payable: $120,326.00
The consultant shall provide construction support services which will include but may not be limited to
review of shop drawings and calculations, providing on-site inspection of pile driving, concrete forms
and steel reinforcement, bridge rail, punch list preparation,
and answering questions as needed
throughout construction.
The Local Agency of Jefferson County desires to supplement the agreement entered into with Shearer
Design LLC and executed on October 27, 2014 and identified as Agreement No. 14-1021P.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
II
Section II, SCOPE OF WORK, shall be amended by creating a new task — Task No. 7, Construction
Support. The items of work that will be done under Construction Support are set forth in the attached
Exhibit A, and by this reference made a part of this supplement.
IV
Section W, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of
calendar days for completion of the work to read:
This contract will expire on March 31, 2019
V
Section V, PAYMENT, shall be amended as follows:
The Consultant Fee Determination is set forth in the attached Exhibit E-1, and by this reference made a
part of this supplement.
Salmon Creek Bridge Paget of 3 Revised 12/2017
Supplemental Agreement No. 2
The Specific Rates of Pay have been revised and are set forth in the attached Exhibit E-2, and by this
reference made a part of this supplement.
Task No. 7, Construction Support, will have a maximum amount payable of $17,346.00. The new, total
maximum amount payable will be $120,326.00, as shown below.
Task
No.
Task Description
Current
Maximum
Amount Payable
Supplement #2
New Maximum
Amount Payable
EXISTING TASKS
1
Project Management
$5,948.00
$0.00
$5,948.00
2
PS&E
$48,909.00
$0.00
$48,909.00
3
Environmental Services
$0.00
$0.00
$0.00
4
Hydraulic Analysis
$20,847.00
$0.00
$20,847.00
5
Geotechnical Analysis
$14,477.00
$0.00
$14,477.00
6
Load Rating
$12,799.00
$0.00
$12,799.00
NEW TASKS:
7
Construction Support
$0.00
$17,346.00
$17,346.00
TOTAL
$102,980.00
$17,346.00
$120,326.00
Salmon Creek Bridge Page 2 of 3 Revised 12/2017
Supplemental Agreement No. 2
If you concur with this supplement and agree to the changes as stated above, please sign in the
appropriate spaces below and return to this office for final action.
Shearer Design, LLC
Consultant
Consultant's Signature
4/111 Ltl
Date 1-11
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
David W. Sullivan, Chair
Kate Dean, Member
Kathleen Kier, Member
Approved as o form only:
0-- C.
Philip C. Hunsucker Date
Chief Civil Deputy Prosecutor
7!:::Cp /8
Mont in , .E. Date
Public Works Director/County Engineer
Salmon Creek Bridge Page 3 of 3 Revised 12/2017
Supplemental Agreement No. 2
EXHIBIT A
SUPPLEMENTAL AGREEMENT NO. 2
SCOPE OF WORK
Salmon Creek bridge / West Uncas Road
INTRODUCTION
This supplement provides for additional professional services necessary to provide support
during construction for the Salmon Creek Bridge at West Uncas Road. The work is described
per task category below.
1. Review Contractor Submittals: The Consultant will assist the Agency with review and
approval of Contractor submittals, which will include but may not be limited to:
a. Shop drawings and design calculations for the concrete girders
b. Review of reinforcing bar layout/size
c. Pile driving equipment / Pile driving system
d. Shop drawings for Bridge Rail
e. Materials approval and acceptance, including concrete mix designs for the
Concrete Class 4000P (piling), Concrete Class 4000 (abutments), and Concrete
Class 4000A (bridge approach slab). The Agency will handle the majority of
materials approval and acceptance, but may request assistance for specific items.
A limited time allocation is established to provide this assistance.
f. Shop drawings and design calculations for the structural earth wall
2. On-site Construction Support: Time is allocated for five days of on-site inspection by
the Consultant, to assist with inspection of piling driving, dynamic pile testing (if
necessary), forms and reinforcing bar for cast -in-place concrete, bridge deck, bridge
railing, and development of a punch list.
3. Respond to Questions during Construction: The Consultant will assist the Agency in
answering questions that may arise during construction. The majority of these requests
will be handled by the Agency. A limited time allocation is established for the
Consultant to respond to questions when requested by the Agency.
Page 1 of 1
Salmon Creek Bridge
Supplemental Agreement No. 2
Exhibit E-1
Consultant Fee Determination
Project
Consultant
Date
Salmon Creek Bridge / West Uncas Road
Shearer Design LLC
3/21/18
Task 7.1 Review Contractor Submittals
$8,659.20
Task 7.2 On-site Construction Support
$6,056.95'
Task 7.3 Response to Questions during Construction
$2,630.40
Total
$17,346.55
Salmon Creek Bridge
Supplemental Agreement No. 2
Exhibit E-1
Consultant Fee Determination
Project Salmon Creek Bridge / West Uncas Road
Consultant Shearer Design LLC
Date 3/21/18
Senior Project Staff
Principal Engineer Engineer Engineer
Shearer, S.E. Doherty Lindstrom Pruitt
Task 7.1 Review Contractor Submittals:
Shop Drawings and design calculations for concrete girders 4 16
Review of reinforcing bar layout/size 4' 8
Pile driving equipment / Pile driving system 4 8
Shop drawings for Bridge Railing 4' 8'
Materials approval and acceptance (incl. concrete mix designs 4 8
Shop Drawings and design calculations for SEW 4 8
Billing Rates
---F—$136.801
$114.001
$105.601 $96.001 i
$3,283.20.
$0.00
$0.00 $5,376.00 Direct
Indirect Cost
Mileage
0
$0.54
$ -
Ferry
0
$15.00$
-
Per diem
0
$233.00,
$ -
Expense Total
$ -
Sub Total Labor
Expenses
Subconsultants
Total A+B+C
Salmon Creek Bridge
Supplemental Agreement No. 2
A $8,659.20
B $0.00
C $0.00
Exhibit E-1
Consultant Fee Determination
Project Salmon Creek Bridge / West Uncas Road
Consultant Shearer Design LLC
Date 3/21/18
Senior Project Staff
Principal Engineer Engineer Engineer
Shearer, S.E. Doherty Lindstrom Pruitt
Task 7.2 On-site Construction Support
Pile driving 8
Cast -in-place Concrete (Forms and Rebar) 8
Deck Inspection 6
Railing and Punch List 8' 6
Dynamic Pile Test 8 8
Lunng males
1$136.801
$114.001
$105.601 $96.00[
r
$2,188.80
$0.00
$0.00 $3,456.00
I Direct ;
Indirect Cost
Mileage
490
$0.535
$ 262.15
Ferry
10
$15.00
$ 150.00
Per diem
0
$233.00
$ -
Expense Total
$ 412.15
Sub Total Labor
Expenses
Subconsultants
Total A+B+C
Salmon Creek Bridge
Supplemental Agreement No. 2
A $5,644.80
B $412.15
C $0.00
$6,056.95
Exhibit E-1
Consultant Fee Determination
Project
Salmon Creek Bridge / West Uncas Road
Consultant
Shearer Design LLC
Date
3/21/18
Senior
Project Staff
Principal Engineer
Engineer Engineer
Shearer, S.E. Doherty
Lindstrom Pruitt
Task 7.3 Response to Questions during Construction
Response to Questions during Construction
8
16
Sub Totals
81
01 16
Billing Rates
$136.801 $114.001
$105.601 $96.00
$1,094.40 $0.00
$0.00. $1,536.00
Direct Salary Cost
$2,630.40
Indirect Cost
Mileage
0 $0.54.
$ -
Ferry
0 $15.00$
-
Per diem
0 $233.00.
$ _
Expense Total
$ -
Sub Total Labor A
$2,630.40'
Expenses B
$0.00
Subconsultants C
$0.00
Total A+B+C
$2,630.40
Salmon Creek Bridge
Supplemental Agreement No.
Exhibit E-2
Consultant Fee Determination - Summary Sheet
(Specific Rates of Pay)
Fee Schedule
Shearer Design
Discipline or Job Title
Hourly
Rate
Overhead
@ 110 %
Profit
@ 30 %
Rate Per
Hour
Pdnci al
$57.00
$62.70
$17.10
$136.80
Senior Engineer
$47.50
$52.25
$14.25
$114.00
Project Engineer
$44.00
$48.40
$13.20
$105.60
Staff Engineer
$40.00
$44.00
$12.00
$96.00
DOT 140-089 EF Exhibit E-2 8/07