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Home My WebLink About042318_ra01Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: April 23, 2018 SUBJECT: HEARING re: Proposed 2018 First Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on April 11 and 18, 2018. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 1St quarter supplemental budget appropriations. REVIEWED BY: elip Morle', Co ty Adm'nistra Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 9' day of April, 2018 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 9r' day of April, 2018, set a hearing on said need for the 23' day of April, 2018, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40. 100 on April 11 and 18, 2018 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: APPROVED this 23' day of April, 2018. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kate Dean, Member Erin Lundgren, Clerk of the Board Kathleen Kler, Member AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-060-000 COMMISSIONERS $35,000 $0 $35,000 001-110-000 JUVENILE $10,000 $10,000 001-250-000 TREASURER $1,984 $1,984 Total General Fund 4 984 S0 46 984 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 135-000-010 DRUGFUND $3,100 $0 $3,100 405-000-010 TRI -AREA SEWER $85,000 $0 $85,000 Total Other Funds 100 $Q APPROVED this 23' day of April, 2018. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kate Dean, Member Erin Lundgren, Clerk of the Board Kathleen Kler, Member AV -A 3 I)-ol ff F Oz, E I V E n-, omt TO: BOARD OF COUNTY COMMISSIONERS MAR 14 2016 RE: Request For Budget Appropriation/Extension and Amendment Commissioners JEFFERSON C XI -000 Department/Fund Name GOMMI SIONER&Number Date: 3/14/18 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 59411.64.0030 CHAMBERS AUDIO EQUIP (UPDATE) $0.00 $35,000.00 $35,000.00 $0.00 $0.00 $0.00- $0.00 rg $0.00 $35,000.00 105,000.00 Reason for Appropriation/Extension As part of the county's transparency effort and as a service to our citizens the County Commissioners wish to upgrade the Commissioners Chambers to enable live online streaming and video recording of their meetings in chambers. In addition, they wish to have the ability to display presentations on a large screen for meeting attendees as well as those watching the live stream or the recorded video. We have identified a series of solutions that will provide these capabilities. This request provides the budget capacity needed to implement those solutions (equipment, software subscription). An incidental benefit of these improvements is increased productivity of staff in the Board of County Commissioners' Office. This request was originally made in the 3rd Quarter, 2017. The procurement and work scheduling process took longer than anticipated so we need the budget capacity to re -appropriated this year. Respectfull submitted, Mark McCauley, Ckdral Services Director RECEIVED lQolt� CIO 1 '56 &ZA-RDCOUNTY COMMISSIONERSDate: February 28, 2018 RE: Request For Budget Appropriation/Extension a enmen�t Juvenile and Family Court JEFFERSON CQUNT i Department/Fund Name ! I ® ; ber Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget Revision $0.00 00 11 10000.59427.64.00Machinery & Equipment $0.00 $10,000.00 $0.00 $0.00 �_„ f Kms$ r� 2a l $0.00 ,a%z 7"rel L,. ur5�% $0.00 $U.00 BARS # Expenditure Description Current Budget Revision New Budget 00 11 10000.59427.64.00Machinery & Equipment $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 s u� `$0.00 $10,000.00 $10,000.00 Reason for App ropriation/Extension_ 'The Department is in need of a new passenger vehicle for transport of youth for programming and detention. The Proctor House provides this transport service and the vehicle (1998 Dodge Caravan) that they have used for this purpose was recently serviced because it died on the freeway while transporting a youth to the airport on their way to inpatient treatment. The van was towed and serviced by Town and Country Auto Repair in Bremerton (due to the van's location when it broke down). While the fuel pump was replaced (invoice attached) the mechanics located other issues with the van that rendered it dangerous to drive. I have attached their comments that are included in the invoice. Ms. Parcher also sought advice locally and was told that repair was not worth it -- and that the vehicle remained dangerous to drive. I have attached photos of the strut tower which is coming through the hood. I also attach a photo showing the rusted area that apparently is not able to be fixed at a worthwhile cost.This vehicle is the one used for transports to and from Kitsap Detention when necessary. We need to be able to transport youth who are in and/or out of detention at the same time. Respe,dful byxitfecj B66ara L. Carr, Juvenile Court Administrator nit 5 TO: BOARD OF COUNTY COMMISSIONERS Date: March 13, 2018 RE: Request for Budget Appropriation/Extension and Amendment Treasurer's Office/Treasurer 001-250-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') , y: , F 7x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful eniQr��II the expenditures within the department budget with respect to present and future needs, I t { my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 3 �' �' t t ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51422.35.0000 Office Equipment $319 $1,984 $2,303 $0 $0 $0 $0 TOTAL EXPENDITURE $3191 $1,984 $2,303 Reason for Appropriation/Extension Desktop computer requested to allow for Clerk Hire to have own work station while the rest of staff is in office. This is needed for employee continuity, and it is critical during peak times. Workstation already in place. Respectf 11y Submitted, ed fficial/Department Head Signature fivA TO: BOARD OF COUNTY COMMISSIONERS MAR 14 2018 Date: 3/14/2018 RE: Request For Budget Appropriation/Extension and Amendment Jefferson County Drug Fund 135-000-010 Department/Fund Name M ISSIOtTund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 51510.31.0000 Digital Cameras for Port Townsend Police $0.00 $3,100.00 $3,100.00 Department $0.00 $0.00 $0.00- $0.00 $0.00 $3,100.00 $3,100.00 Keason for A In May 2008 Jefferson County Drug Fund dollars ($6,087.10) were used to purchase 13 digital cameras for the Port Townsend Police Department. Those cameras are at the end of their useful life. The Port Townsend Police Department has again asked for Jefferson County Drug Fund dollars to purchase 12 new digital cameras and hard cases. The Prosecuting Attorney and the Sheriff support using this fund to pay for four digital cameras and hard cases, after discussion and mutual agreement with the Port Townsend Police Department. Budget for this purchase was approved in the 3rd Quarter, 2017. The City of Port Townsend purchased the cameras too late in the year to pay the invoice with 2017 budget. We need the budget re -appropriated to complete the purchase. Respectfully submitted, Mark McCauley, Ce al Services Director A�A 3 Jao I TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and AmendmentMAR Tri -Area Sewer Department/Fund Name 07 2018 Date: 3/5/2018 405-000-010 Fund Number L i i 6 Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $85,000.00 _ for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 53520.41.0016 Tetra Tech LID Support Services $25,000.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE 1 $0.001 SO.001 $0.00 BARS # Expenditure Description Current Revision Budget New Budget 53520.41.0016 Tetra Tech LID Support Services $25,000.00 $85,000.00 $110,000.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE 1 $25,000.001 $85,000.00 $110,000.00 Reason for Appropriation/Extension A budget extension is necessary to pay for professional services associated with analyzing newly available MBR modular treatment technology, a pressurized collection system, and other potential cost savings measures for the initial phase of sewer service in the Port Hadlock Core Area. The additional expenditures will be covered by unreserved fund balance. Respectfull bmitted, Monte emders, Public Works Director