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RISK MANAGEMENT COMMITTEE
February 2, 2016 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Bob Hamlin, Emergency Management Program Director/Safety Officer
Vacant, Department Director
LEGAL COUNSEL: David Alvarez, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Member Philip Morley called the meeting to order at 10:30 a.m. in the presence of Members
Ruth Gordon, Bob Hamlin and Legal Counsel David Alvarez. Chair Erin Lundgren was absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of January 5, 2016 as presented.
Member Hamlin seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 11:00 a.m. with the County
Administrator, Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Emergency
Management Program Director and Executive Assistant/Claims Coordinator regarding potential
litigation. This exemption is outlined in the Open Public Meetings Act RCW 42.3 0.11 0(l)(i).
The actual period of time the Committee met in Executive Session on this topic was from 10:35
a.m. to 10:40 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-07-13
Claimant: Century Link
Damages: $521.88
Allegation: Damage to Electrical Pedestal
The Committee reviewed the details of this claim. The claimant alleges that Jefferson County
Public Works staff damaged a phone pedestal while performing mowing operations along the
Risk Management Committee Meeting Minutes — February 2, 2016 Page: 2
roadside. The Jefferson County Public Works Director confirmed the claimant's allegations and
recommends the claimant be reimbursed for the repair and replacement of the damaged phone
pedestal. Member Gordon moved to approve payment of the claim in the amount of $521.88.
Member Hamlin seconded the motion. The motion carried. The Secretary will prepare the
necessary documents to process payment of this claim.
Decision: Approved
EXECUTIVE SESSION
An Executive Session was scheduled from 11:10 a.m. to 11:20 a.m. with the County
Administrator, Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Emergency
Management Program Director and Executive Assistant/Claims Coordinator regarding actual
litigation. This exemption is outlined in the Open Public Meetings Act RC W 42.30.1 10(l)(i).
The actual period of time the Committee met in Executive Session on this topic was from 10:41
a.m. to 10:53 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting. No
action was taken.
NEW BUSINESS
No new business was discussed.
OLD BUSINESS
No old business was discussed.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 10:54 a.m. Member Hamlin seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator