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RISK MANAGEMENT COMMITTEE
March 3, 2015 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Frank Gifford, Central Services Director
Bob Hamlin, Emergency Management Program Manager/Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:35 a.m. in the presence of Members Ruth
Gordon, Philip Morley, Frank Gifford, Bob Hamlin and Legal Counsel David Alvarez.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of February 3, 2015 as presented.
Member Gifford seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m: to 11:00 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Central Services Director, Superior Court Clerk, Clerk of the
Board, and Executive Assistant/Claims Coordinator regarding potential litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:35 a.m. to 10:55 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and took
no action.
EXECUTIVE SESSION
An Executive Session was scheduled from 11:00 a.m. to 11:15 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Central Services Director, Superior Court Clerk, Clerk of the
Board, and Executive Assistant/Claims Coordinator regarding Actual litigation. This exemption
is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period of time the
Committee met in Executive Session on this topic was from 10:55 a.m. to 11:15 a.m.
Risk Management Committee Meeting Minutes — March 3, 2015 Paize: 2
At the conclusion of the Executive Session the Committee resumed the regular meeting and took
no action.
No old business was discussed.
OLD BUSINESS
NEW BUSINESS
Standard Contract Language Change: Legal Counsel Alvarez informed the Committee that
the standard contract language used by Jefferson County will be changed to reflect the fact that
the Washington Counties Risk Pool is not an insurer and does not provide insurance. He has
notified all Departments of this change.
Safety Manual - Accident Review Board: Member Morley stated that Chair Lundgren is in the
process of updating the Jefferson County Safety Manual. The safety manual requires that an
Accident Review Board be established to review accidents over a certain dollar amount that
involve employees. It was suggested that the Risk Management Committee take on the role of
Accident Review Board. The Committee members concurred that they would act as the Accident
Review Board once the Safety Manual is updated and approved by the Board of County
Commissioners.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:29 a.m. Member Morley seconded the
motion which carried by a unanimous vote.
Respectfully submitted:
Leslie Locke, Secretary