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RISK MANAGEMENT COMMITTEE
April 7, 2015 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Frank Gifford, Central Services Director
Bob Hamlin, Emergency Management Program Manager/Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:35 a.m. in the presence of Members Ruth
Gordon, Frank Gifford, Bob Hamlin and Legal Counsel David Alvarez. Member Philip Morley
arrived shortly after the meeting began.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of March 3, 2015 as presented. Member
Hamlin seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 11:00 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Central Services Director, Superior Court Clerk, Clerk of the
Board, and Executive Assistant/Claims Coordinator regarding potential litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.3 0.11 0(l)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:35 a.m. to 10:50 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting.
Risk Management Committee Meeting Minutes — April 7, 2015 Page: 2
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-02-15
Claimant: George Lundburg
Damages: $56,753.60
Allegation: Accosted and Detained by Washington State SWAT Team and Jefferson County
Sheriff s Office Personnel
The Committee reviewed the details of this claim. The Claimant alleges that the Washington
State SWAT Team and Jefferson County Sheriff s personnel accosted and detained him
needlessly. He also claims he suffered a financial loss due to the fact that he had to sell an
investment stock for the purpose of retaining an attorney and posting bail. The Sheriff s Office
Undersheriff submitted a recommendation to deny this claim due to the fact that there is
inadequate evidence to prove the damages were the result of an act or omission by County
personnel. Member Gordon moved to respectfully deny claim #C-02-15. Member Morley
seconded the motion which carried by a unanimous vote. The Executive Assistant/Claims
Coordinator will draft a letter of denial to be sent to the Claimant.
Decision: Denied
Claim No.: #C-03-15
Claimant: Olympic Community Action Program — Senior Nutrition Program
Damages: $210.07
Allegation: Loss of Personal Property
The Committee reviewed the details of this claim. The claimant alleges that Jefferson County
Central Services staff turned off an electrical breaker at the Tri Area Community Center and
inadvertently left the refrigerator door open resulting in the spoilage of food items. An incident
report was completed by Central Services staff confirming the loss of property and
recommending this claim be approved for payment. Member Morley moved to approve this
claim. Member Gordon seconded the motion. Member Gifford (Central Services Director)
abstained from voting. A vote was called on the motion. The motion carried. The Executive
Assistant/Claims Coordinator will prepare the necessary documents to process payment of this
claim.
Decision: Approved
EXECUTIVE SESSION
An Executive Session was scheduled from 11:10 a.m. to 11:20 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Central Services Director, Superior Court Clerk, Clerk of the
Board, and Executive Assistant/Claims Coordinator regarding Actual litigation. This exemption
Risk Management Committee Meeting Minutes — April 7, 2015 Page: 3
is outlined in the Open Public Meetings Act RCW 42.3 0.11 0(l)(i). The actual period of time the
Committee met in Executive Session on this topic was from 10:52 a.m. to 11:06 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting.
ADDITIONAL BUSINESS
An additional Executive Session was scheduled from 11:10 a.m. to 11:20 a.m. with the Deputy
Prosecuting Attorney, County Administrator, Central Services Director, Superior Court Clerk,
Clerk of the Board, and Executive Assistant/Claims Coordinator regarding Potential litigation.
This exemption is outlined in the Open Public Meetings Act RCW 42.3 0.11 0(l)(i). The actual
period of time the Committee met in Executive Session on this topic was from 11:10 a.m. to
11:15 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting.
No old business was discussed.
OLD BUSINESS
NEW BUSINESS
Possible Ordinance Revising County Administrator Duties: Member Morley informed the
Committee that he and Deputy Prosecutor Alvarez will be drafting a proposed ordinance
clarifying the current duties of the County Administrator in his role as the County's Risk
Manager. The draft ordinance will be reviewed by the Committee prior to being placed on the
County Commissioner's meeting agenda.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:20 a.m. Member Morley seconded the
motion which carried by a unanimous vote.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator