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RISK MANAGEMENT COMMITTEE
January 7, 2014 -10:00 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Judi Morris, Treasurer
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Chair Erin Lundgren called the meeting to order at 10:00 a.m. in the presence of Members Jean
Baldwin, Philip Morley, Judi Morris and Bob Hamlin. Legal Counsel David Alvarez was
absent.
APPROVAL OF MINUTES
Member Baldwin moved to approve the meeting minutes of December 3, 2013 as presented.
Member Morley seconded the motion which carried unanimously.
EXECUTIVE SESSION
Legal Counsel was unable to attend the meeting due to serving on jury duty. The executive
sessions were cancelled.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.:
C-09-13
Claimant:
Adam Hans Bertil Carter
Damages:
$361.35
Allegation:
Windshield Damage
The Committee reviewed the details of this claim. The claimant alleges a Public Works vehicle
was traveling southbound on Center Valley Road with a load of dirt, rocks and debris. A rock
was thrown resulting in the claimant's windshield being smashed. Typically, windshield
damage caused by rocks or traction sand material projected upward from the road surface by a
Risk Management Committee Meeting Minutes — January 7, 2014 Page: 2
tire of a vehicle is considered a "road hazard" for which the County is not liable. However, the
extent of the damage to the claimant's vehicle indicates the debris was not thrown from the road
surface, but rather came off of the County vehicle truck bed. Member Baldwin moved to
approve payment of the claim. Member Morris seconded the motion which carried by a
unanimous vote.
OLD BUSINESS
Discussion re: Cost Savings and Department Reimbursement Back of Claims: Budget
Consultant Anne Sears and Central Services Director Frank Gifford attended the meeting. Ms.
Sears stated that the County increased the amount of its liability insurance deductible from
$10,000 per occurrence to $25,000 per occurrence which resulted in lower annual premium
costs. She provided a spreadsheet showing insurance premiums, claims and legal fees for the
last three years. She stated that the savings in premium costs could be put into a risk fund to be
available to pay for high cost claims and expenditures.
Member Baldwin stated that department premiums are based on the number of worker hours.
Public Health pays a higher premium than most departments because they have several
employees. She is concerned that Public Health is being penalized by having to pay more than
its fair share of the premiums because they manage their risks and don't have many claims as
opposed to departments whose claims are paid out of the General Fund and that don't have to
manage their risks.
Member Morley directed Anne Sears and Frank Gifford to develop an incentive method or
approach for equitably distributing premium costs between all departments that is based on
departments managing their risk. This issue will be discussed at a future meeting.
NOTICE OF ADJOURNMENT
Member Baldwin moved to adjourn the meeting at 10:45 a.m. Member Morris seconded the
motion which carried by a unanimous vote.
Respectfully submitted:
Leslie Locke, Recorder