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RISK MANAGEMENT COMMITTEE
May 6, 2014 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Judi Morris, Treasurer
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Member Philip Morley called the meeting to order at 10:30 a.m. in the presence of Members
Judi Morris, Bob Hamlin, Jean Baldwin, and Legal Counsel David Alvarez. Chairman Erin
Lundgren was absent.
APPROVAL OF MINUTES
Member Hamlin moved to approve the meeting minutes of February 4, 2014 (No meetings held
in March or April) as presented. Member Morris seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Public Health Director, Treasurer, Safety Officer, and the
Deputy Clerk of the Board regarding actual litigation. This exemption is outlined in the Open
Public Meetings Act RCW 42.30.110(1)(i). The actual period of time the Committee met in
Executive Session on this topic was from 10:35 a.m. to 10:58 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
OLD BUSINESS
Legal Counsel Alvarez asked about the status of the Punitive Damage Language document. The
October 10, 2013 Risk Management Committee meeting minutes indicate that the Risk Manager
Risk Management Committee Meeting Minutes — May 6, 2014 Page: 2
will send out the document to Department Heads and Elected Officials with instructions.
Member Morley responded that he would follow up on this issue.
NEW BUSINESS
The Committee discussed training options for County employees, specifically new employees
for public records and records retention. It was suggested that David Alvarez video tape his
public records training course so new employees could be familiar with the process. The
Recorder was asked to contact the Washington Counties Risk Pool to see if they offer records
retention training.
NOTICE OF ADJOURNMENT
Member Baldwin moved to adjourn the meeting at 11:14 a.m. Member Morris seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Recorder