HomeMy WebLinkAboutM06032014
RISK MANAGEMENT COMMITTEE
June 3, 2014 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Judi Morris, Treasurer
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Chair Erin Lundgren called the meeting to order at 10:30 a.m. in the presence of Members Philip
Morley, Judi Morris, Jean Baldwin, and Legal Counsel David Alvarez. Member Bob Hamlin
was absent.
APPROVAL OF MINUTES
Member Morris moved to approve the meeting minutes of May 6, 2014 as presented. Member
Morley seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Public Health Director, Treasurer, Clerk of the Board, and the
Deputy Clerk of the Board regarding actual litigation. This exemption is outlined in the Open
Public Meetings Act RCW 42.30.110(1)(i). The actual period of time the Committee met in
Executive Session on this topic was from 10:35 a.m. to 10:55 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:55 a.m. to 11:15 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Public Health Director, Treasurer, Clerk of the Board, Public
Works Director and the Deputy Clerk of the Board regarding potential litigation. This
Risk Management Committee Meeting Minutes — June 3, 2014 Page: 2
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:55 a.m. to 11:53 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and the
following action was taken.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-02-14
Claimant: Michael Freestone
Damages: $9,000.00
Allegation: Property Damage to Camper
The Committee reviewed the details of this claim and concluded the evidence presented by the
claimant fails to indicate any wrongdoing by County personnel that would entitle the claimant to
money damages from the County. Instead, the alleged negligent party is the Jefferson County
Fair Board, a separate entity. Deputy Clerk of the Board Leslie Locke reported she has
forwarded a copy of the claim to the Jefferson County Fair Board. Member Morris moved to
deny claim #C-02-14 by sending a letter to the claimant with contact information for the Fair
Board. Member Morley seconded the motion. The motion carried.
Decision: Denied
DIRECTION TO THE CLERK/RECORDER
The Clerk was directed to prepare a letter of denial and provide the claimant with contact
information for the Jefferson County Fair Board. A copy of the letter will be sent to the
Jefferson County Fair Board.
OLD BUSINESS
Discussion re: Training Offered by Washington Counties Risk Pool: At the May 6, 2014
Risk Management Committee meeting the Committee discussed training options for County
employees, specifically public records and records retention training for new employees. The
Clerk was previously asked to contact the Washington Counties Risk Pool (WCRP) to see if
they offer records retention training. The Clerk reported that in the past the WCRP offered a
class on e-mail liability that includes a 40 minute section dealing with records retention. The
WCRP will be offering the class approximately 8 times in 2014/2015 if their budget for this
training is approved.
Risk Management Committee Meeting Minutes — June 3, 2014 Page: 3
NEW BUSINESS
Discussion re: Risk Management Committee Member Vacancy: Treasurer Judi Morris will
be retiring on June 30, 2014 and will no longer be able to serve on the Risk Management
Committee. The Committee discussed possible candidates to fill the Elected Official vacancy.
Member Morley will contact Superior Court Clerk Ruth Gordon and ask if she would be willing
to serve on this Committee.
NOTICE OF ADJOURNMENT
Member Baldwin moved to adjourn the meeting at 11:26 a.m. Member Morley seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Recorder