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RISK MANAGEMENT COMMITTEE
October 7, 2014 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Chair Erin Lundgren called the meeting to order at 10:30 a.m. in the presence of Members Philip
Morley, Ruth Gordon, Bob Hamlin, and Legal Counsel David Alvarez. Member Jean Baldwin
was absent.
APPROVAL OF MINUTES
Member Morley moved to approve the meeting minutes of June 3, 2014 as presented. Chair
Lundgren seconded the motion. Member Gordon did not attend the June 3, 2014 meeting as she
had not yet been appointed to the Risk Management Committee. She abstained from voting. The
motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 11:00 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Safety Officer, Superior Court Clerk, Clerk of the Board, and
the Deputy Clerk of the Board regarding potential litigation. This exemption is outlined in the
Open Public Meetings Act RCW 42.3 0.11 0(l)(i). The actual period of time the Committee met
in Executive Session on this topic was from 10:40 a.m. to 11:00 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and the
following action was taken.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-04-14
Claimant: Bridgehaven Water
Damages: $4,294.60
Allegation: Property Damage to Fire Hydrant
Risk Management Committee Meeting Minutes — October 7, 2014 Page: 2
The Committee reviewed the details of this claim. The claimant alleges the Jefferson County
Public Works road crew damaged a fire hydrant while machine brushcutting on South Point
Road at M.P. 3.00. An incident report was completed by the Public Works Department
confirming the fire hydrant was damaged by County personnel. Member Gordon moved to
approve full payment of the claim. Member Hamlin seconded the motion. The motion carried.
Decision: Approved
Claim No.: #C-05-14
Claimant: Steven Craig
Damages: $346.10
Allegation: Property Damage to Windshield
The Committee reviewed the details of this claim. The claimant alleges a Jefferson County
vehicle was traveling toward Port Hadlock on State Route 19 a rock was thrown resulting in
damage to the claimant's vehicle windshield. Typically, windshield damage caused by rocks or
traction sand material projected upward from the road surface by a tire of a vehicle is considered
a "road hazard" for which the County is not liable. However, the County vehicle was recently
purchased and had not yet been fitted with fenders which would have decreased the risk of a
rock being thrown. Member Morley moved to approve full payment of the claim. Member
Gordon seconded the motion. The motion carried.
Decision: Approved
Claim No.: #C-06-14
Claimant: Steven Fager, Timothy Fager, Cynthia Fager, Kathleen Wheller, Gary Corman and
Ted DeBray (Represented by Crew Law Firm, LLC.)
Damages: $20,000,000.00
Allegation: Civil Rights Violation
No action was taken on this claim.
Decision: Pending
DIRECTION TO THE CLERK/RECORDER
The Deputy Clerk was directed to prepare letters of approval for claims #C-04-14 in the amount
of $4,294.60 and #C-05-14 in the amount of $346.10 and process payment of the approved
claims.
Risk Management Committee Meeting Minutes — October 7, 2014 Page: 3
OLD BUSINESS
Discussion: In 2013, the Risk Management Committee established a practice to invite County
staff to attend Risk Management Committee meetings to provide information and answer
questions regarding incidents arising from their department that result in a claim for damages.
Member Hamlin asked if staff from departments that are incurring claims will be asked to attend
these meetings in order to discuss the claims? Member Morley directed the Deputy Clerk to
schedule for discussion this issue at the next meeting. He also directed the Deputy Clerk to ask
the Sheriff to send a representative to attend the next meeting to discuss an incident involving
the Sheriff's patrol boat and a privately -owned vessel.
NEW BUSINESS
No new business was discussed.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:16 a.m. Member Hamlin seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Recorder