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RISK MANAGEMENT COMMITTEE
November 4, 2014 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Member Philip Morley called the meeting to order at 10:30 a.m. in the presence of Members
Ruth Gordon, Bob Hamlin, Jean Baldwin and Legal Counsel David Alvarez. Chair Erin
Lundgren was absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of October 7, 2014 as presented.
Member Baldwin seconded the motion. The motion carried.
OLD BUSINESS
BRIEFING re: June 27, 2014 Incident Involving a Sheriff's Patrol Boat and a Privately -Owned
Vessel. An incident involving a Sheriff's patrol boat and a privately -owned vessel occurred on
June 27, 2014. Interim Sheriff Joe Nole attended the meeting to discuss the details of the
incident and answer questions. He stated that the following changes in practice have been made:
• Law Enforcement personnel will not board another vessel unless it is an emergency.
Marine patrol stops will be made while driving alongside another vessel.
If an emergency is warranted and law enforcement needs to board another vessel, the
privately owned vessel is required to be in neutral.
Interim Sheriff Nole will provide the Risk Management Committee with a report on the new
protocol after he meets with the Marine Patrol Division.
Risk Management Committee Meeting Minutes — November 4, 2014 Page: 2
DISCUSSION re: Established Practice (Approved on May 7, 2013) to Invite Department Staff
to RMC Meetings to Discuss Non -Minor Incidents that Result in a Claim for Damage. In 2013,
the Risk Management Committee established a practice to invite County staff to attend Risk
Management Committee meetings to provide information and answer questions regarding
incidents arising from their department that result in a claim for damages. During the October 7,
2014 meeting the Committee asked the Deputy Clerk to review the motion that established this
practice to see if All incidents resulting in a claim for damages need to be reviewed with a
department representative during a Risk Management Committee meeting. The Deputy Clerk
provided the May 7, 2013 meeting minutes where the motion was made. The motion stated that
department staff would be invited to Risk Management Committee meetings to discuss Non -
Minor incidents that result in a claim for damages. The Committee concurred that no
amendment to the May 7, 2013 motion is necessary.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:50 a.m. to 11:20 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Safety Officer, Superior Court Clerk, Public Health Director,
and the Deputy Clerk of the Board regarding potential litigation. This exemption is outlined in
the Open Public Meetings Act RCW 42.30.110(l)(i). The actual period of time the Committee
met in Executive Session on this topic was from 11:00 a.m. to 11:30 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
NEW BUSINESS
No new business was discussed.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:30 a.m. Member Baldwin seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Recorder