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RISK MANAGEMENT COMMITTEE
December 2, 2014 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Jean Baldwin, Public Health Director
Bob Hamlin, Emergency Management Program Manager/Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. in the presence of Members Ruth
Gordon, Philip Morley, Jean Baldwin and Legal Counsel David Alvarez. Member Bob Hamlin
was absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of November 4, 2014 as presented.
Member Baldwin seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 11:00 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Public Health Director, Superior Court Clerk, Clerk of the
Board, and Executive Assistant/Claims Coordinator regarding potential litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:35 a.m. to 10:57 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-03-14
Claimant: Linda Nelson
Damages: $1,000,000.00
Allegation: False Arrest and Assault by Jefferson County Deputies and Jailers
Risk Management Committee Meeting Minutes — December 2, 2014 Page: 2
The Committee is waiting for a response from the Sheriff s office regarding this claim. Deputy
Prosecuting Attorney Alvarez will contact the Washington Counties Risk Pool to discuss the
medical documents that the claimant provided with this claim. No Action was taken.
Decision: Pending
Claim No.: #C-08-14
Claimant: Richard Nelson
Damages: $513.23
Allegation: Property Damage to Windshield
The Committee reviewed the details of this claim. The claimant alleges that a County vehicle
pulling a trailer was traveling North on Center Valley Road while he was traveling South on
Center Valley Road. A rock came off the truck or trailer resulting in his windshield being
damaged. The Public Works Department submitted a recommendation to deny the claim due to
the fact that rocks or traction sand material projected upward from the road surface by a tire of a
vehicle is a "road hazard" for which the County is not liable. Member Morley moved to deny
claim #C-08-14. Member Gordon seconded the motion. The motion carried. Secretary Locke
will draft a letter of denial to be sent to the claimant.
Decision: Denied
Claim No.: #C-09-14
Claimant: Allan Caillier
Damages: $300.00
Allegation: Property Damage to Windshield
The Committee reviewed the details of this claim. The claimant alleges that he was following a
County vehicle traveling North on Highway 19. A rock was thrown from the right side of the
dual wheels of the County vehicle resulting in his windshield being damaged. The Public
Works Department submitted a recommendation to deny the claim due to the fact that rocks or
traction sand material projected upward from the road surface by a tire of a vehicle is a "road
hazard" for which the County is not liable. Member Gordon moved to deny claim #C-09-14.
Member Morley seconded the motion. The motion carried. Secretary Locke will draft a letter of
denial to be sent to the claimant.
Decision: Denied
Risk Management Committee Meeting Minutes — December 2, 2014 Page: 3
EXECUTIVE SESSION
An Executive Session was scheduled from 11:05 a.m. to 11:15 a.m. with the Deputy Prosecuting
Attorney, County Administrator, Public Health Director, Superior Court Clerk, Clerk of the
Board, and Executive Assistant/Claims Coordinator regarding actual litigation. This exemption
is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period of time the
Committee met in Executive Session on this topic was from 11:05 a.m. to 11:20 a.m.
At the conclusion of the Executive Session the Committee resumed the regular.
No old business was discussed.
OLD BUSINESS
NEW BUSINESS
DISCUSSION re: Windshield Damage Claims: Member Morley moved to revisit the way
windshield claims are handled by the Risk Management Committee. Member Gordon seconded
the motion. The motion carried. Secretary Locke was directed to extend an invitation to the
Public Works Director and Public Works staff to attend a future meeting to discuss this issue.
She was also asked to gather the following information on past windshield damage claims: 1)
Time of year incident occurred; 2) The number of claims received; and 3) The number of claims
that were approved/denied.
ANNOUNCEMENT re: Member Baldwin announced her intention to resign from the Risk
Management Committee. This matter will be discussed at a future meeting.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:24 a.m. Member Baldwin seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Secretary