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RISK MANAGEMENT COMMITTEE
April 2, 2013 - 10:00 a.m.
MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Judi Morris, Treasurer
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Chair Erin Lundgren called the meeting to order at 10:00 a.m. in the presence of Members Judi
Morris, Jean Baldwin, Bob Hamlin, Philip Morley and Legal Counsel David Alvarez.
APPROVAL OF MINUTES
Member Baldwin moved to approve the meeting minutes of March 5, 2013 as presented.
Member Morris seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:05 a.m. to 10:20 a.m. with the County
Administrator, Deputy Prosecuting Attorney, Treasurer, Public Health Director, Clerk of the
Board, Safety Officer and the Deputy Clerk of the Board regarding potential litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:05 a.m. to 10:08 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
OLD BUSINESS
Discussion re: Sample Punitive Damages Letter: The Committee discussed a draft letter that
would be sent to an employee in the event that they are named individually as defendants in a
lawsuit.
Risk Management Committee Meeting Minutes - April 2, 2013 Page: 2
Member Morley would like to see a more generic letter making employees aware of their rights
if they are named in a lawsuit.
Member Baldwin suggested a section be included in the personnel policy outlining employees'
rights and explaining punitive damage.
Legal Counsel Alvarez will draft some language for possible inclusion in the Personnel Policy
Manual.
EXECUTIVE SESSION
An Executive Session was added from 10:30 a.m. to 10:50 a.m. with the County Administrator,
Deputy Prosecuting Attorney, Treasurer, Public Health Director, Clerk of the Board, Safety
Officer and the Deputy Clerk of the Board regarding actual litigation. This exemption is
outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period of time the
Committee met in Executive Session on this topic was from 10:30 a.m. to 10:42 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
NEW BUSINESS
Discussion re: Open Loss Run: Member Morley provided an overview of the lawsuits and
claims that are currently pending against Jefferson County.
Discussion re: Possible Increase of Liability Insurance Deductible: Member Morley recently
served on a panel at the Washington Counties Risk Pool where he presented a power point
analysis on lowering County liability insurance costs by increasing the County's deductible. He
handed out and discussed the power point presentation.
NOTICE OF ADJOURNMENT
Member Morris moved to adjourn the meeting at 11:00 a.m. Member Baldwin seconded the
motion which carried by a unanimous vote
Respectfully submitted:
Leslie R. Locke, Recorder