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RISK MANAGEMENT COMMITTEE
May 7, 2013 -10:00 a.m.
MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Judi Morris, Treasurer
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Member Philip Morley called the meeting to order at 10:00 a.m. in the presence of Members
Judi Morris, Bob Hamlin, and Legal Counsel David Alvarez. Absent were Chair Erin Lundgren
and Member Jean Baldwin.
APPROVAL OF MINUTES
Member Hamlin moved to approve the meeting minutes of April 2, 2013 as presented. Member
Morris seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:05 a.m. to 10:10 a.m. with the County
Administrator, Deputy Prosecuting Attorney, Treasurer, Safety Officer and the Deputy Clerk of
the Board regarding actual litigation. This exemption is outlined in the Open Public Meetings
Act RCW 42.30.110(1)(i). The actual period of time the Committee met in Executive Session
on this topic was from 10:05 a.m. to 10:22 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
OLD BUSINESS
Discussion re: Member Morris stated when an incident occurs and it results in a claim for
damages against the County, she would like a follow up from the Department with an
explanation of how to prevent similar damages or claims in the future.
Risk Management Committee Meeting Minutes - May 7, 2013 Page: 2
Member Morley responded that in the past Department representatives have addressed the Risk
Management Committee to discuss and provide more information on a specific claim. He
suggested looking into reinstating that practice.
Member Morris moved to establish a practice to invite Department staff to the Risk
Management Committee meetings to provide information and answer questions on non -minor
incidents that result in a claim for damages. Member Hamlin seconded the motion. After
discussion Member Morris amended the motion to include that in order for such items (face to
face discussions with personnel from the relevant County Department) to be placed on the Risk
Management Committee agenda they would require prior approval from Risk Coordinator or
Risk Manager. Member Hamlin seconded the amended motion. The motion carried.
NEW BUSINESS
Discussion re: Washington Counties Risk Pool Loss Summary: This item will be discussed
at a future meeting.
NOTICE OF ADJOURNMENT
Member Morris moved to adjourn the meeting at 10:33 a.m. Member Hamlin seconded the
motion. The motion carried.
Respectfully submitted:
Leslie R. Locke, Recorder