HomeMy WebLinkAboutM08062013RISK MANAGEMENT COMMITTEE
August 6, 2013 - 10:00 a.m.
MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Judi Morris, Treasurer
Jean Baldwin, Public Health Director
Bob Hamlin, Safety Officer
LEGAL COUNSEL: David Alvarez, Deputy Prosecuting Attorney
RECORDER: Leslie Locke, Deputy Clerk of the Board
Chair Erin Lundgren called the meeting to order at 10:00 a.m. in the presence of Members Judi
Morris, Jean Baldwin, Bob Hamlin and Philip Morley and Legal Counsel David Alvarez.
APPROVAL OF MINUTES
Member Morris moved to approve the meeting minutes of July 2, 2013 as presented. Member
Baldwin seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:05 a.m. to 10:20 a.m. with the County
Administrator, Deputy Prosecuting Attorney, Public Health Director, Treasurer, Safety Officer,
Clerk of the Board, and the Deputy Clerk of the Board regarding actual litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:05 a.m. to 10:15 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting and no
action was taken.
Member Morris excused herself for the remainder of the meeting.
An Executive Session was scheduled from 10:20 a.m. to 10:40 a.m. with the County
Administrator, Deputy Prosecuting Attorney, Public Health Director, Treasurer, Safety Officer,
Clerk of the Board, and the Deputy Clerk of the Board regarding potential litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
Risk Management Committee Meeting Minutes - August 6, 2013 Page: 2
of time the Committee met in Executive Session on this topic was from 10:15 a.m. to 10:35 a.m.
The Treasurer was not present.
At the conclusion of the Executive Session the Committee resumed the regular meeting and the
following action was taken.
Claim No.: C-04-13
Claimant: Jay Oppenborn
Damages: $948.91 - $1,029.80
Allegation: Vehicle Windshield Damage
The Committee reviewed the details of this claim. The Claimant alleges that during the chip
sealing process on Oak Bay Road a County pilot vehicle threw a rock resulting in his windshield
being cracked. The Public Works Department submitted a recommendation to deny this claim
due to the fact that rocks or traction sand material projected upward from the road surface by a
tire of a vehicle is a "road hazard" for which the County is not liable. Member Morley moved to
deny claim 4C-04-13. Member Hamlin seconded the motion. The motion carried. The Deputy
Clerk of the Board will draft a letter of denial.
Decision: Denied
Claim No.: C-05-13
Claimant: John Grande
Damages: $250.00 (Insurance Deductible)
Allegation: Vehicle Windshield Damage
The Committee reviewed the details of this claim. The Claimant alleges a Sheriff's vehicle was
traveling in the center turn lane at a high rate of speed, with lights flashing. A rock was thrown
resulting in the Claimant's windshield being cracked. Member Morley moved to wait to take
action until a response and recommendation is received from the Sheriff s Office. Member
Baldwin seconded the motion. The motion carried.
Decision: Pending
OLD BUSINESS
At the June 4, 2013 meeting Member Morley suggested establishing a policy for all Jefferson
County employees to be drug tested if they are involved in an accident while driving a County
vehicle or their personal vehicle while conducting County business. Member Baldwin informed
the Committee that the Personnel Manual contains wording regarding drug testing after an
accident.
Risk Management Committee Meeting Minutes - August 6, 2013 Page: 3
Discussion of Sample Punitive Damage Language: Legal Counsel Alvarez drafted a
"Frequently Asked Questions" handout to be given to employees. This information is helpful
for employees when they are named in a civil lawsuit while performing their regular job duties
as a County employee. Legal Counsel Alvarez will make some revisions and a draft will be
reviewed at a future Risk Management Committee meeting.
NEW BUSINESS
Discussion re: Washington Counties Risk Pool Audit: On July 9, 2013 Jill Lowe with the
Washington Counties Risk Pool conducted an audit of the Jefferson County risk management
program. The audit provides a baseline from which to assist the County in strengthening its
program. The Committee reviewed the draft audit and staff will respond to the Risk Pool.
Update re: Washington Counties Risk Pool Summer Conference: Member Morley and
Legal Counsel Alvarez attended the summer conference of the Washington Counties Risk Pool.
They updated the committee on items and issues that were discussed at the conference.
Washington Counties Risk Pool Deductible Plan: In 2012 the Committee reviewed an
analysis prepared by the Washington Counties Risk Pool to increase the amount of the
deductible from $10,000 to $25,000 per occurrence. Based on the analysis, Member Morley
moved to increase the County's deductible to $25,000 and request a motion from the Board of
County Commissioners approving this change, prior to the August 16, 2013 deadline. Member
Hamlin seconded the motion. A vote was called on the motion Members Morley and Hamlin,
and Chair Lundgren voted for the motion; Member Baldwin abstained from voting. The motion
carried.
NOTICE OF ADJOURNMENT
Member Morley moved to adjourn the meeting at 11:25 a.m. Member Baldwin seconded the
motion. The motion carried.
Respectfully submitted:
Leslie R. Locke, Recorder