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HomeMy WebLinkAboutSergeant of CorrectionsJob Title: Department: Division: Civil Service: Reports To: FLSA Exempt: Union: BBP: HIPAA: Salary Level: JEFFERSON COUNTY Job Description Sergeant of Corrections Sheriff Corrections YES Superintendent of Corrections NO Fraternal Order of Police (FOP) Potential Level 2 See Union Contract Shift: Varies Location: Sheriff's Office, Elkins Road, Port Hadlock Approved by: Human Resources Manager L -r Approved Date: April 2018 SUMMARY: Supervises observes and instructs subordinates in corrections responsibilities, and/or other relevant duties, by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following in addition to the duties required of a Corrections Officer with a limited commission. Other duties may be assigned. Assume responsibility for efficient, orderly and secure operation of the Corrections facility on an assigned shift, function, area or task, and supervise all subordinate personnel assigned. Assume responsibility for the operation of the Control Room and general jail security. Ensure that all reports and other materials submitted by subordinates are correct and completed in accordance with department policies and procedures, and properly routed. Inspect the Corrections Facility, to include all living and working areas, for cleanliness and adherence to Jefferson County Jail rules and regulations; and supervise visiting, inmate exercise periods and all other inmate activity. Supervise the physical searches of inmates and the separate segments of the Facility for contraband and other prohibited items; and evaluate incoming inmates for confinement classification and orient them to Facility rules and regulations. Must analyze situations quickly and objectively to recognize actual and potential danger and to determine proper course of action. Unusual problems and situations are referred to the Superintendent of Corrections. Interview and train employees; plan, assign, and direct work; appraise performance; reward and discipline employees; address complaints and resolve problems, as well as other duties that may Jefferson County Job Description: Sergeant of Corrections Page 2 of 6 be assigned. Motivate subordinates. Investigate allegations of employee misconduct and prepare recommendations. Counsel subordinates on performance and discipline -related matters; and review reports of daily activities and other reports of subordinates. Ensure that the department policies and procedures are adhered to by subordinate personnel and that they receive proper and adequate direction, training and instruction. Supervise the scheduling of annual leave, compensatory time off and sick leave; maintain related records. Plan and prepare work schedules to ensure required shift or unit staffing; recommend alternate work schedules when appropriate to manpower and activity levels. Prepare objective and timely evaluation reports on subordinates; conduct evaluation interviews. Identify training needs and assist in providing training to subordinates in all areas of their work. Assist subordinates in understanding law enforcement principles and procedures and other police related subjects. Participate in development of goals and objectives, special projects and perform other duties when assigned. Use and oversee computer operations for various Corrections operations. Keep informed of current laws related to Law Enforcement (Washington State Criminal Law, Traffic Code, as well as various jurisdictions' criminal codes and ordinances) and keep informed of new techniques, court decisions and laws through publications and in-service training. Recommend new or revised work methods and procedures and convey information to subordinates. Comply with Fire Prevention preparedness duties as outlined in policies and procedures. Ensure Corrections staff prepare incident reports on all infractions observed and ensure that all violations of law by in -custody residents are reported in accordance with department policy. Supervise the recruiting, selection and monitoring of those inmates who demonstrate that they will abide by all rules and regulations, and follow the directions of the Corrections staff when assigned to Trustee status. Evaluate the need for maintenance or repair of equipment. Resolve complaints from the public or agencies served regarding information given or service provided; refer to a higher authority when appropriate. SUPERVISORY RESPONSIBILITIES: Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Jefferson County Job Description: Sergeant of Corrections Page 3 of 6 COMPETENCY: To perform the job successfully, an individual should demonstrate competence in the following areas: Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service - Manages difficult or emotional customer situations; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Lis- tens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively: Edits work for spelling and gram- mar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Delegation - Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities. Managing People - Staff planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities: Makes self -available to staff, Develops subordinates' skills and encourages growth: Solicits and applies customer feedback (internal and external). Quality Management - Improves processes, products and services; Demonstrates accuracy and thoroughness. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; promotes a harassment -free environment. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organizations goals and values. Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritize and plans work activities: Uses time efficiently; Plans for additional resources; Sets goals and objectives: Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness: Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner: Works quickly. Safety and Security - Observes safety and security procedures: Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment: Manages competing demands; Changes approach or method to best fit the situation: Able to deal with frequent change, delays, or unexpected events. Jefferson County Job Description: Sergeant of Corrections Page 4 of 6 Attendance/Punctuality - Is consistently at work and on time: Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions: Keeps commitments: Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation - Generates suggestions for improving work. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE At the time of promotion have had one (1) year as a Commissioned Corrections Officer with the Jefferson County Sheriff's Office; successful completion of the probationary period; High School Diploma or General Education Diploma; successful completion of the Criminal Justice Training Commission's Corrections Officer Academy (COA), or Corrections Officer Equivalency Academy (COEA) and one or more of the following: • Held a leadership or supervision role within the department. • Prior experience in a relevant field of work with a leadership or supervision role. • College education with a minimum of a two (2) year college degree. • Additional experience as a Commissioned Corrections Officer. LANGUAGE SHILLS Ability to read, analyze and interpret complex guidelines, general business periodicals, professional journals, technical procedures, and governmental regulations; ability to write reports, business correspondence, and procedure manuals; and ability to effectively present information and respond to questions from attorneys, groups of managers, clients, customers, and the general public. MATHEMATICAL SHILLS Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's; and ability to perform these operations using units of currency and weight measurement, volume, and distance. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Jefferson County Job Description: Sergeant of Corrections Page 5 of 6 COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, or similar office computing software; Basic knowledge of databases and Jail Management Software. CERTIFICATES, LICENSES, REGISTRATIONS Valid Washington State Driver's License Certification by the Washington State Criminal Justice Training Commission as a Corrections Officer. Ability to satisfactorily complete Washington State certification for first level supervision within six (6) months of accepting promotion to Sergeant. OTHER KNOWLEDGE, SKILLS AND ABILITIES Ability to supervise and control groups of prisoners; ability to exercise discretion and judgment in the handling of inmates; and handle a variety of potentially hostile and dangerous situations in a calm, competent manner; and the ability to cope with stressful situations firmly, tactfully and with respect to individual rights. Knowledge of principles and practices of supervision and modern supervisory practices and procedures in a law enforcement environment. Ability to plan, supervise, schedule and evaluate the work of subordinates effectively. Ability to organize and maintain an effective, responsible and concerned staff. Ability to lead, control and motivate subordinates. Ability to read and interpret information related to laws, court decisions and new procedures and accurately conveys this information to subordinates. Knowledge of the responsibilities and functions of the Sheriffs Department, including functions of line operations and coordination of efforts between Corrections, Administration and line operations for the protection of life and property. Knowledge of operating procedures, as well as modern police practices, and methods. Knowledge of the controlling laws and ordinances, and the rules, regulations and policies of Jefferson County and the State of Washington. Knowledge of Corrections operation including post assignments, procedures, policies, WAC's, medical and inmate security. The ability to develop and retain skill in the use and care of a variety of firearms and equipment. Ability to analyze situations quickly and objectively, and determine an appropriate course of action. Ability to coordinate several job tasks with minimum personnel. Jefferson County Job Description: Sergeant of Corrections Page 6 of 6 Ability to observe and accurately remember details. Ability to maintain positive, effective relations with fellow employees and with citizens from varied racial, ethnic and economic backgrounds and the ability to speak in a clear, well - modulated voice and in a concise manner. Knowledge of and ability to operate fundamental office equipment; ability to keyboard (type) accurately and rapidly and the ability to complete clerical transactions rapidly and accurately. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Employee must have sufficient strength and flexibility to physically subdue, apprehend and restrain person in volatile and possibly dangerous situations. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Sitting or standing for long periods of time may be required by the circumstances of an assignment. Substantial in person contact with public, suspects and other law enforcement agencies require the ability to hear voice communications and respond appropriately. Must be able to hear, understand and respond to two-way radio communications. Outdoor work may include standing for long periods of time, walking, running jumping or physical exertion in hot weather, rain, snow, ice or other slippery conditions This assignment requires the incumbent to work a rotating shift day, swing and graveyard. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in an office. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is frequently exposed to explosives. The employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock and vibration. The noise level in the work environment is usually loud.