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RISK MANAGEMENT COMMITTEE
July 8, 2010 - 9:30 a.m.
SPECIAL MEETING
MINUTES
MEMBERS: David Alvarez, Deputy Prosecuting Attorney
Philip Morley, County Administrator/Risk Manager
Lorna Delaney, Clerk of the Board/Risk Coordinator (Chair)
RECORDER: Leslie Locke, Deputy Clerk of the Board
Chair Lorna Delaney called the meeting to order at 9:30 a.m. in the presence of Member David Alvarez
and Member Philip Morley.
APPROVAL OF MINUTES
Member Alvarez moved to approve the minutes of June 9, 2010 as presented. Member Morley
seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION
The Committee met in Executive Session from 9:34 a.m. to 10:00 a.m. regarding actual litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). At the conclusion of the
Executive Session the meeting was reconvened. The committee deliberated and took the following
action.
Claim No.: C-03-10
Claimant: Johnnie Hynson
Damages: $220,100 (Claimant amended amount from $165,000)
Allegation: Violation of Public Records Act
Member Alvarez stated that Mr. Hynson has filed a lawsuit (Superior Court Cause #10-2-00255-2) with
the Jefferson County Auditor. Member Alvarez moved to authorize himself to make an offer of
judgment not to exceed $7,800. Member Morley seconded the motion which carried by a unanimous
vote.
Decision: Pending
Risk Management Committee Special Meeting Minutes - July 8, 2010 Page: 2
EXECUTIVE SESSION
The Committee met in Executive Session from 10:07 a.m. to 10:23 a.m. regarding potential litigation.
This exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). At the conclusion of
the Executive Session the meeting was reconvened. The committee deliberated and took the following
actions.
Claim No.: C-06-10
Claimant: Hanna Tallman (Represented by State Farm Agent Tom Slighter)
Damages: $1,794.18
Allegation: Vehicle Damage
The Committee reviewed the details of this claim (Also See Minutes of June 9, 2010). An adjuster,
assigned by the Risk Pool has investigated and settled this claim. The adjustor and the Claimant's
insurance company agreed that the County is 40% at fault and the Claimant is 60% at fault for this
accident. The Committee directed the Clerk to send a copy of the invoice for the repairs to the Sheriff s
van to the adjustor for reimbursement.
Decision: Approved
Claim No.: C-07-10
Claimant: Dee Meek
Damages: $1,542.35
Allegation: Vehicle Damage
The Committee reviewed the details of this claim. At the June 9, 2010 Risk Management meeting the
Committee approved payment in the amount of $1,514.13 for repairs to the Claimant's vehicle. The
Claimant also requested reimbursement for both mileage (24 miles) he drove in order to submit a second
estimate for damages and for supplies purchased to weatherproof his rear window. As requested by the
Committee, the Clerk verified the outstanding amount owed to the Claimant is correct ($17.10).
Member Alvarez moved to authorize payment in the amount of $17.10. Member Morley seconded the
motion which carried by a unanimous vote.
Decision: Approved
Member Alvarez moved to direct the Clerk to prepare a claim report regarding the decision made on
claim #C-07-10. Member Morley seconded the motion which carried by a unanimous vote.
Claim No.: C-08-10
Claimant: Joe D'Amico, SSNW
Damages: $30,000.00
Allegation: Personal Damage (Business Tort)
The Committee reviewed the details of this claim. This type of claim is covered by the Risk Pool and
Guy Bogdanovich, outside legal counsel has been assigned to handle this claim. No action by the
Committee was taken.
Decision: Pending
Risk Management Committee Special Meeting Minutes - July 8, 2010 Page: 3
CHANGE IN RISK MANAGEMENT POLICY
The Committee reviewed the line -in, line-out, draft Risk Management Policy. Member Alvarez moved
to direct Chair Delaney to make the changes discussed at today's meeting. Once all the changes have
been made, present it to the Jefferson County Board of Commissioners for their review during a future
County Commissioner meeting. Member Morley seconded the motion which carried by a unanimous
vote.
SAMPLE CLAIM FOR DAMAGES FORM
Member Alvarez moved to carry forward this item to the next meeting. Member Morley seconded the
motion which carried by a unanimous vote.
NOTICE OF ADJOURNMENT
Member Alvarez moved to adjourn the meeting at 11:10 a.m. Member Morley seconded the motion
which carried by a unanimous vote.
Respectfully submitted:
Leslie Locke, Recorder, Deputy Clerk of the Board