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HomeMy WebLinkAbout043018_ca04r� Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Julie Shannon, Clerk of the Board Civil Service Commission DATE: SUBJECT: AGREEMENT re: Jefferson County Sheriff's Office Corrections Sergeants Examination to create an eligibility list for promotional hiring; In the Amount of $800; Jefferson County Civil Service Commission; Public Safety Testing STATEMENT OF ISSUE: AGREEMENT re: Jefferson County Sheriff s Office Corrections Sergeants Examination to create an eligibility list for promotional hiring; In the Amount of $800; Jefferson County Civil Service Commission; Public Safety Testing ANALYSIS: It is the responsibility of the Civil Service Commission to maintain an eligibility list for promotional hiring at the Corrections Sergeants level of employment for the Jefferson County Sheriff's Office. The current List has expired. Public Safety Testing (PST) will write and grade an examination that is fair and unbiased to create the competitive list. RECOMMENDATION: Approve the AGREEMENT re: Jefferson County Sheriff's Office Corrections Sergeants Examination to create an eligibility list for promotional hiring; In the Amount of $800; Jefferson County Civil Service Commission; Public Safety Testing REVIEWED BY: V// 711y P ilp Morley, 2ounty Admmistrtor Date Testing A proposal to the COUNTY OF JEFFERSON for updating and delivering a written examination for CORRECTIONS SERGEANT Scope of Services Provided by Public Safety Testing, Inc: Public Safety Testing offers to review and edit the 2017 written examination for the County of Jefferson (hereinafter "County") in 2018 as outlined below. Semi -Customized Written Examination for Washington State Law Enforcement or Corrections Supervisor/Manager: A 100 -item, multiple choice, semi -customized written examination. Source materials include the textbook, Management and Supervision of Law Enforcement Personnel, 5th edition, 6 to 18 months of WSCJTC Law Enforcement Digests (LED's) and 25 questions from the agency's critical policies. This test is specifically valid for Washington State, for a law enforcement or corrections supervisor/manager and to your agency (for Corrections' candidates, the LED questions are replaced with questions from readily -available corrections' publications). PST needs at least 3-4 weeks to develop this product. A minimum of four (4+) weeks study time is highly recommended. What PST does: • Provides the same 7S multiple choice questions (edited from the test analysis) from the textbook, and legal updates or LED's • Edit the 30 questions from the agency's critical policies as indicated by the 2017 test analysis; • Creates a draft test booklet for pilot testing by the agency; • Creates the final test booklet and the scoresheet, makes copies for all the candidates, and ships them to the agency before the administration date • Scores the answer sheets, conducts an item analysis, and sends the results to the agency What the Countv will do: • Announces the test to the candidates, provides the source material to the candidates, and arranges for the site; • Reviews the questions and answers for correctness and clarity • Pilot tests the examination, if desired; • Receives the scores and the analysis of the answers. Agency makes determination and decides if questions should be eliminated; and • Notifies the candidates of their scores. Semi -Custom Written Examination Proposal Page 2 of 4 Public Safety Testing, Inc. Jefferson County Sergeant/April 17, 2018 Indemnity and Hold Harmless The parties agree and hold harmless each other, their officers, agents and employees in accordance with the following provisions: PST shall indemnify and hold harmless the County, its employees and agents from any and all costs, claims or liability arising from: a. Violation of any copyright agreement or statute relating to the use and administration of the tests or other written materials herein provided for; b. Any cost, claim or liability arising from or out of the claims of an employee, agent or sub -contractor to the end that PST shall be an independent Contractor and the County shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between PST and third parties; c. The alleged negligent or tortious act of PST in the provision of services under this Agreement. d. Solely for the purposes of this indemnification provision, PST expressly waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington and acknowledges that this waiver was mutually negotiated by the parties. 2. The County shall indemnify and hold harmless PST, its officers, agents and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the County in the provision of services hereunder. 3. These indemnification provisions shall survive the expiration or termination of this Agreement. Termination of this Proiect PST and the County of Jefferson acknowledge that either party may terminate this project at any time with or without cause. Upon termination, the County shall be liable for the amortized remainder of the professional fees, if any, from the effective date of the termination notice based on the percentage of completion of duties listed above. In the event of a termination, both parties will agree upon the fees, if any. Billing Information: (Please complete if different from contact information above) Billing Contact Name: Address: Telephone: Email: Title: City/State/Zip: Semi -Custom Written Examination Proposal Page 3 of 4 Public Safety Testing, Inc. Jefferson County Sergeant/April 17, 2018 PROFESSIONAL FEES Semi -Custom Written Examination: One Time Fee: $800. Additional Services: On -Site Meetings or Proctoring : $100 per hour plus travel expenses Additional Costs: PST staff's travel, lodging and per diem expenses are additional, using the federal mileage and per diem rates for your agency's location. Currently these rates are $0.54 per mile and $74 per day for meals/per diem. Also, a 4% surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged. Agreement & Acceptance Please send your formal acceptance of this proposal by email, fax or mail to: Public Safety Testing, Inc. Attn: Colleen Wilson 20818 -44th Ave W., Suite 160 Lynnwood, WA 98036 Email: colleen@publicsafetytesting.com FAX: 425.776.0165 This proposal is valid for 90 days and should be accepted and returned to PST prior to initiation of work and mutually agreed-upon date that the exam is administered. COUNTY OF JEFFERSON, WA By: Print: Its: Address: Phone: Date: PUBLIC SAFETY TESTING, INC. Jon F. Walters, Jr. President 20818-44 th Ave W, Suite 160 Lvnnwood. WA 98036 425.776.9615 April 17, 2018 Semi -Custom Written Examination Proposal Page 4 of 4 Jefferson County Sergeant/April 17, 2018 Ap oved fo C Date: _ Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney Jefferson County Prosecuting Attorney's Office Public Safety Testing, Inc.