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O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: May 7, 2018
Subject: Contract Change Order No.1 with Allen Shearer Trucking & Landscape Supply, Inc.;
For Supply of Aggregate for 2018-19 Road Bituminous Surface Treatment Programs
Statement of Issue:
Authorization of Change Order No.1 in the amount of $23,800.00 (plus WSST) for the above
referenced project.
Analysis/Strategic Goals/Pro's & Con's:
Public Works (PW) has determined that an alternate and superior aggregate product, 3/8" X U.S. #4
BST Chip, is newly available from the same supplier, named above, and proposes to purchase the 3/8"
product in place of the previously specified 1/2" product. The 3/8" Chip affords an improved wearing
surface with reduced sound transference, and is appropriate for use on a wider range of road types
and classifications. The product quantity will remain at 6,000 -tons but the unit price will increase by
$3.00/ton. Change Order No.1 is necessary to allow PW to purchase this superior product in place of
the original material and at an increased price. This change order also includes an additional charge
which will allow for the most efficient delivery of material directly to Jefferson County's Cape George,
Gardiner and Quilcene pits.
Fiscal Impact/Cost Benefit Analysis:
This Change Order will increase the chip rock unit price from $41.00/ton to $44.00/ton, at an increase
in the overall contract amount of $18,000.00 plus WSST. The additional trucking cost will add $5,800.
The final contract amount will increase from $266,500.00 plus WSST to $290,300.00 plus WSST.
Funding for this project is accounted for in the 2018 Roads Maintenance Budget.
Recommendation:
The Department of Public Works recommends the Board to approve this Change Order and execute
all three (3) originals and return two (2) signed originals to Public Works for further processing.
Department Contact: Dale Seward, Eng -1, 360-385-9353
Reviewed By:
�-i Philip Morley, ounty Administrate « Dat
Sheet 1 of 1
Date: 4/17/2018
Ordered by County Engineer under terms of
FX -]Section 1 - 04. 4 of the Standard Specifications
❑ Change proposed by Contractor
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
CHANGE ORDER
Allen Shearer Trucking and Landscape
Endorsed by: Supply, Inc.
Contractor Firm Name
Signalure Date
,rt3
Title
Consent given by Surety. (when required)
By
Date
Contract No
N/A
To:
Allen Shearer Trucking, Inc.
P.O. BOX 789
Belfair, WA 98528
Change
1
Order No.:
Project Title:
Supply of Aggregate Products for BST
Programs; 2018-2019
This contract is revised as follows:
This change order revises the type of aggregate product in one existing pay item from 1/2"X U.S. #4 Crushed to
3/8"X U.S. #4 Crushed. It also revises the unit price for this pay item from $41.00/ton to $44.00/ton and includes an
additional charge allowing for direct delivery of material to Jefferson County's Cape George, Gardiner and Quilcene
pits. These prices do not include Washington State Sales Tax. There is no change in the product quantity (6,000 -
tons). No additional contract time is granted with this change order.
All work materials and measurement to be in accordance with the provisions of the standard specifications and
special provisions for the type of construction involved.
ORIGINAL
CONTRACT
AMOUNT
$266,500.00
ORIGINAL
CONTRACT TIME
N/A
CURRENT
CONTRACT
AMOUNT
$266,500.00
CURRENT
CONTRACT TIME
N/A
ESTIMATED
NET CHANGE
THIS ORDER
$23,800.00
CONTRACT TIME
CHANGE (Add/Del)
N/A
ESTIMATED
CONTRACT TOTAL
AFTER CHANGE
$290,300.00
NEW CONTRACT
TIME
N/A
❑APPROVAL RECOMMENDED APP RECOMMENDED
4!17/18 LLJJ � X718
Project Ma ager Date County Engineer Date
APP OV LRECOMMENDED APPROVED
Engineenn ervices Mngr Date Chair, Jefferson County Commissioners Date