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HomeMy WebLinkAbout050718_ca02Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Su Tipton DATE: , 0��� SUBJECT: WA State Department of Fish & Wildlife grant to provide restoration training related to Strait Ecosystem Recovery Network. STATEMENT OF ISSUE: To provide training/ ongoing coordination of Community volunteers regarding restoration - related Strait Ecosystem Recovery Network. ANALYSIS: WSU Jefferson County partners with North Olympic Salmon Coalition to provide training and ongoing coordination of community volunteers to implement riparian restoration -related Strait Ecosystem Recovery Network. This education program will reach adult and youth, ensuring integration of volunteer efforts and school programs., y- LCo f(-,,7 mss.• FISCAL IMPACT: No negative fiscal impact. Expenditures and services will be reimbursed through this grant. RECOMMENDATION: Recommend that the Commissioners approve this contract. REVIEWED BY: I Q Philip Morley, C unty Administrator Date Washington Department of FISH and GRANT AGREEMENT - EPA FUNDS WILDLIFE TITLE: Engaging the Community in Strait Ecosystem WDFW NUMBER: 18-10502 Recovery GRANTEE: Jefferson County CONTRACT PERIOD: 04/15/2018 to 02/29/2020 TYPE: Payable / Grant I Sub -Recipient Federal CONTRACT VALUE: $100,000.00 EPA 16-05251 EP -12 A. PARTIES TO THIS CONTRACT This contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600 Capitol Way North, Olympia, WA 98501-1091; and Jefferson County (Grantee), PO Box 1220, Port Townsend, WA 98368; and shall be binding upon the agents and all persons acting by or through the parties. B. PURPOSE OF CONTRACT The purpose of this contract is to provide a grant award to the Grantee for the project specified herein. C. DESCRIPTION OF PROJECT The Grantee shall perform the project as described in Attachments, which are incorporated herein by this reference: Attachment "A" General Terms and Conditions Attachment "B" Contract/Project Summary Attachment "C" Special Terms and Conditions Attachment "D" Statement of Work The Grantee is a subrecipient of federal funds as identified under "Federal Funding Information" in Attachment "B." D. PERIOD OF PERFORMANCE The performance period under this contract shall commence on 04/15/2018 and terminate on 02/29/2020. No expenditures made before or after this period are eligible for reimbursement unless incorporated by written amendment into this contract. The contract may be terminated or the performance period extended pursuant to terms set forth in Attachment "A." E. COMPENSATION / PAYMENT The total dollars provided by WDFW for this contract shall not exceed $100,000.00 minus any matching requirements identified in this contract. The Grantee shall be responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct support of the project deliverables identified in this contract will be reimbursed. Any additional services provided by the Grantee must have prior written approval of WDFW. Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be submitted to the Project Manager by the Grantee not more often than monthly. The invoices shall describe the document to WDFW's satisfaction, a description of work performed, activities accomplished, or the progress of the project. The rates shall be in accordance with those herein agreed to. Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. WDFW may, in its sole discretion, terminate the contract or withhold payments claimed by the Grantee for the services rendered if the Grantee fails to satisfactorily comply with any term or conditions of this contract. F. RIGHTS AND OBLIGATIONS All rights and obligations of the parties of this contract are subject to this contract, including the Attachments, which are incorporated herein by this reference. By signing this contract the Grantee acknowledges that they have read, fully understand, and agree to be bound by all terms and conditions set forth in this contract. WDFW #18-10502 PAGE 1 of 23 �Q� G. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND WDFW POLICIES The Grantee shall comply with, all applicable state, federal, and local laws and regulations, including published WDFW policies, while performing under this contract H. ORDER OF PRECEDENCE In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: Applicable Federal and State of Washington statutes and regulations. Attachment "A" - General Terms and Conditions. Attachment "C" - Special Terms and Conditions Attachment "D" — Statement of Work, and Any other provision, term or material incorporated herein by reference or otherwise incorporated. I. CONTRACT REPRESENTATIVES The below named representatives for each of the parties shall be the contact people for all communications and billings regarding the performance of this contract. All written communications regarding this contract shall be sent to the designated representatives at the addresses below unless notified in writing of any change. Grantee's Representative Bob Simmons 121 Oak Bay Road Port Hadlock, Washington, 98339 (360)3795610 simmonsCaD_wsu.edu WDFW's Representative Julie Watson Post Office Box 43200 Olympia, WA 98504-3200 360-902-2580 Julie.watson(aDdfw.wa.gov Kayla Jenkins 360-902-8136 kavla. ienkins()dfw.wa.gov J. ENTIRE CONTRACT This contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other understandings, verbal or otherwise, regarding this contract shall exist or bind any of the parties. K. APPROVAL This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be binding until so approved. This contract may be altered, amended, or waived only by a written amendment executed by both parties. IN WITNESS WHERE, WDFW and the Grantee have signed this contract. JEFFERSON COUNTY SIGNATURE AND DATE PRINTED NAME AND TITLE A roved to form: Date: _ Philip C. Hunsucker, Chief Civil Deputy Prosecuting At orney Jefferson County Prosecuting Attorney's Office WASHINGTON DEPARTMENT OF FISH AND WILDLIFE SIGNATURE AND DATE PRINTED NAME AND TITLE WDFW #18-10502 PAGE 2 of 23 Attachment A - GENERAL TERMS AND CONDITIONS Grant Agreement - EPA Funds DEFINITIONS As used throughout this contract, the following terms shall have the meaning set forth below: A. "AGENCY" or "WDFW" shall mean the Department of Fish and Wildlife of the State of Washington, any division, section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully representing that AGENCY. B. "AGENT" shall mean the AGENCY Director, and/or the delegate authorized in writing to act on the Director's behalf. C. "CFR" shall mean the Code of Federal Regulations. All references in the contract to CFR chapters or sections shall include any successor, amended or replacement regulations. D. "EPA" shall mean the Environmental Protection Agency. E. "GRANTEE" shall mean any organization or individual that is performing service(s) under this contract, and shall include all employees of the GRANTEE. F. "RCW" shall mean the Revised Code of Washington. All references in the contract to RCW chapters or sections shall include any successor, amended or replacement statutes. G. "Subcontractor" shall mean one not in the employment of the GRANTEE, who is performing all or part of those services under this contract under a separate contract with the GRANTEE. The terms "Subcontractor" and "Subcontractors" means Subcontractor(s) in any tier. H. "USC" shall mean United States Code. All references in the contract to USC chapters or sections shall include any successor, amended or replacement statutes. ACCESS TO DATA In compliance with RCW 39.26.180, the GRANTEE shall provide access to data generated under this contract to AGENCY, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the GRANTEE'S reports, including computer models and methodology for those models. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this contract shall be made by the AGENCY. AMENDMENTS This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the "ADA" 28 CFR Part 35 Both parties shall comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. ASSIGNMENT The work to be provided under this contract, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. ATTORNEYS'FEES In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney fees and costs. BUY AMERICAN ACT The GRANTEE shall comply with 41 USC 10a -10c (the "Buy American Act") by purchasing only American-made equipment and products with contract funds except articles, materials, and supplies — a) for use outside the United States; b) for which the cost would be unreasonable, as determined in accordance with federal regulations; c) for which the AGENCY determines that domestic preference would be inconsistent with the public interest; or d) that are not mined, produced, or manufactured in the United States in sufficient and reasonable available commercial quantities, of a satisfactory quality. CENTRAL CONTRACTOR REGISTRATION AND DATA UNIVERSAL NUMBERING SYSTEM (DUNS) Unless exempt under 2 CFR 25.110, the GRANTEE shall comply with 2 CFR 25 and be registered in the federal Central Contractor Registration (CCR) system; maintain an active CCR registration with current information at all times during the period of performance for this contract; and provide its DUNS number to the AGENCY. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION The GRANTEE shall not use or disclose any information concerning the AGENCY, or information that may be WDFW #18-10502 PAGE 3 of 23 classified as confidential, for any purpose not directly connected with the administration of this contract, except with prior written consent of the AGENCY, or as may be required by law. CONSULTANT CAP EPA participation in the salary rate (excluding overhead) paid to individual consultants retained by the GRANTEE shall be limited to the maximum daily rate for a Level IV of the Executive Schedule, available at: https://www.opm.gov/policy-data-oversight/pay- leave/salaries-wages/, to be adjusted annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed (the GRANTEE will pay these in accordance with their normal travel reimbursement practices). Subcontracts with firms for services which are awarded using the procurement requirements in Subpart D of 2 CFR 200, are not affected by this limitation unless the terms of the subcontract provide the GRANTEE with responsibility for the selection, direction and control of the individuals who will be providing services under the subcontract at an hourly or daily rate of compensation. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the GRANTEE terminate this contract if it is found after due notice and examination by the AGENT that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the GRANTEE in the procurement of, or performance under this contract. In the event this contract is terminated as provided above, the AGENCY shall be entitled to pursue the same remedies against the GRANTEE as it could pursue in the event of a breach of the contract by the GRANTEE. The rights and remedies of the AGENCY provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the AGENT makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this contract. EPA's conflict of interest (COI) policy is posted at http://www.epa.gov/ogd/coi.htm. The GRANTEE must notify WDFW of any potential conflicts of interest identified in EPA's COI Policy within 5 calendar days of the discovery of the potential COL COST PRINCIPLES AND AUDIT REQUIREMENTS The GRANTEE agrees to comply with the costs principles contained in 2 CFR Part 200 as appropriate for this contract. The GRANTEE agrees to comply with the organizational audit requirements of 2 CFR Subpart F, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from 2 CFR Subpart F audits (and any other audits of Contract funds) are not satisfactorily and promptly addressed. COPYRIGHT PROVISIONS Unless otherwise provided, all materials produced under this contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by the AGENCY. The AGENCY shall be considered the author of such materials. In the event the materials are not considered "works for hire" under the U.S. Copyright laws, the GRANTEE hereby irrevocably assigns all right, title, and interest in materials, including all intellectual property rights, to the AGENCY effective from the moment of creation of such materials. Materials means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer these rights. For materials that are delivered under the contract, but that incorporate pre-existing materials not produced under the contract, the GRANTEE hereby grants to the AGENCY a nonexclusive, royalty -free, irrevocable license (with rights to sublicense others) in such materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The GRANTEE warrants and represents that the GRANTEE has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to the AGENCY. The GRANTEE shall exert all reasonable effort to advise the AGENCY, at the time of delivery of materials furnished under this contract, of all known or potential invasions of privacy contained therein and of any portion of such document that was not produced in the performance of this contract. The AGENCY shall receive prompt written notice of each notice or claim of infringement received by the GRANTEE with respect to any data delivered under this contract. The AGENCY shall have the right to modify or remove any restrictive markings placed upon the data by the GRANTEE. In accordance with 40 CFR 31.34 for State, local and Indian Tribal governments or 40 CFR 30.36 for other recipients, the EPA has the right to reproduce, publish, use, and authorize others to use copyrighted works or other data developed under this contract for Federal purposes. COVENANT AGAINST CONTINGENT FEES The GRANTEE warrants that no person or selling agent has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide WDFW #18-10502 PAGE 4 of 23 employees or bona fide established agents maintained by the GRANTEE for securing business. The AGENCY shall have the right, in the event of breach of this clause by the GRANTEE, to annul this contract without liability or, in its discretion, to deduct from the contract price or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fee. CYBERSECURITY The GRANTEE agrees to comply with the current EPA general terms and conditions "Cybersecurity". The terms and conditions can be found on the EPA Grants Terms and Conditions Website. For STATE AGENCIES: http://www2. epa.gov/sites/prod uction/files/2015- 07/documents/state_grant_cyber_security_condition. pdf. For TRIBES: http://www2.epa.gov/sites/production/files/2015- 07/documents/tribal_grant_cyber_security_condition.pdf. For Other Recipients: http://www2.epa.gov/sites/prod uction/files/2015- 07/documents/cyber_security_g rant_condition_for_other_reci pients.pdf. DAVIS-BACON AND RELATED ACTS If any work performed by the GRANTEE or Subcontractor employees is subject to the Davis Bacon Act and Davis - Bacon prevailing wage provisions contained in applicable federal laws, the GRANTEE shall ensure that they and their Subcontractor(s) a) pay at least once per week wages to GRANTEE and/or Subcontractor laborers and mechanics at a rate not less than the minimum wages specified in wage determinations made by the U.S. Department of Labor; and b) provide to the AGENCY each week U.S. Department of Labor Form WH -347 "Payroll (For Contractors Optional Use)" stating the wages paid to GRANTEE and /or Subcontractor laborers and mechanics engaged in work funded by this contract. DISADVANTAGED BUSINESS ENTERPRISE The GRANTEE agrees to comply with the requirements of the Program for Utilization of Small, Minority and Women's Business Enterprises in procurement under assistance agreements, contained in 40 CFR, Part 33. DISALLOWED COSTS The GRANTEE is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors. DISPUTES Except as otherwise provided in this contract, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with AGENT. 1. The request for a dispute hearing must: WDFW #18-10502 ■ Be in writing; ■ State the disputed issue(s); ■ State the relative positions of the parties; ■ State the GRANTEE'S name, address, and contract number; and ■ Be mailed to the AGENT and the other party's (respondent's) contract manager within 3 working calendar days after the parties agree that they cannot resolve the dispute. 2. The respondent shall send a written answer to the requester's statement to both the AGENT and the requester within 5 calendar days. 3. The AGENT shall review the written statements and reply in writing to both parties within 10 calendar days. The AGENT may extend this period if necessary by notifying the parties. 4. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. Nothing in this contract shall be construed to limit the parties' choice of a mutually acceptable alternate dispute resolution method in addition to the dispute resolution procedure outlined above. DRUG-FREE WORKPLACE The GRANTEE shall comply with the Drug -Free Workplace Act of 1988, 41 USC 701-707, as amended. Compliance with the Drug -Free Workplace Act includes publishing a drug-free workplace statement and establishing a drug-free awareness program for GRANTEE employees; and taking actions concerning GRANTEE employees who are convicted of violating drug statutes in the workplace. The GRANTEE shall provide written notice of a conviction of a GRANTEE employee of a drug violation in the workplace to the AGENCY within seven (7) calendar days after the GRANTEE learns of the conviction. DUPLICATE PAYMENT The AGENCY shall not pay the GRANTEE, if the GRANTEE has charged or will charge the State of Washington or any other party under any other contract or agreement, for the same services or expenses. ENTIRE AGREEMENT This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto. EQUIPMENT MANAGEMENT The GRANTEE may keep any equipment funded through this contract and continue to use it on the project originally funded through this contract or on other federally funded projects whether or not the project or program continues to be PAGE 5 of 23 supported by federal funds. If the GRANTEE is a state agency, the GRANTEE will manage and dispose of equipment acquired under this contract in accordance with state laws and procedures. FEDERAL DEBARMENT AND SUSPENSION The GRANTEE certifies, that neither it nor its "principals" (as defined in 49 CFR 29.105) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the GRANTEE agrees not to enter into any arrangements or other contracts with any party that is on the "List of Parties Excluded from Federal Procurement or Non -procurement Programs" which can be found at https://www.sam.gov. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT This contract is subject to the requirements of the Federal Funding Accountability and Transparency Act (FFATA) as stated in 2 CFR 170. The GRANTEE agrees to comply with applicable requirements to assist the AGENCY in reporting first-tier subawards of $25,000 or more and, in certain circumstances, in reporting the names and total compensation of the five most highly compensated executives of first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). FINAL INVOICE The GRANTEE shall submit the final invoice not later than 60 calendar days from the end of the contract period. GOVERNANCE This contract is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this contract shall be construed to conform to those laws. In the event of an inconsistency in the terms of this contract, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Statement of work; and c. Any other provisions of the contract, including materials incorporated by reference. GOVERNING LAW This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. HOTEL -MOTEL FIRE SAFETY ACT The GRANTEE agrees to ensure that all space for conferences, meetings, conventions, or training seminars funded in whole or in part by this contract complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (PL 101-391, as amended). WDFW #18-10502 INDEMNIFICATION To the fullest extent permitted by law, the GRANTEE shall indemnify, defend, and hold harmless State, agencies of State and all officials, agents and employees of State, from and against all claims for injuries or death arising out of or resulting from the performance of the contract. "Claim," as used in this contract, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use resulting therefrom. The GRANTEE'S obligations to indemnify, defend, and hold harmless includes any claim by the GRANTEES' agents, employees, representatives, or any Subcontractor or its employees. The GRANTEE expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to the GRANTEE'S or any Subcontractor's performance or failure to perform the contract. The GRANTEE'S obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials. The GRANTEE waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless State and its agencies, officials, agents or employees. INDEPENDENT CAPACITY OF THE GRANTEE The parties intend that an independent contractor relationship will be created by this contract. The GRANTEE and his or her employees or agents performing under this contract are not employees or agents of the AGENCY. The GRANTEE will not hold himself/herself out as or claim to be an officer or employee of the AGENCY or of the State of Washington by reason hereof, nor will the GRANTEE make any claim of right, privilege or benefit that would accrue to such employee under law. Conduct and control of the work will be solely with the GRANTEE. INDUSTRIAL INSURANCE COVERAGE The GRANTEE shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the GRANTEE fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as may be required by law, the AGENCY may collect from the GRANTEE the full amount payable to the Industrial Insurance accident fund. The AGENCY may deduct the amount owed by the GRANTEE to the accident fund from the amount payable to the GRANTEE by the AGENCY under this contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I's rights to collect from the GRANTEE. PAGE 6 OF 23 INSURANCE The GRANTEE shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the state should there be any claims, suits, actions, costs, damages or expenses arising from any negligent or intentional act or omission of the GRANTEE or Subcontractor, or agents of either, while performing under the terms of this contract. The GRANTEE shall provide insurance coverage, which shall be maintained in full force and effect during the term of this contract, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, in adequate quantity to protect against legal liability arising out of contract activity but no less than $1,000,000 per occurrence. Additionally, the GRANTEE is responsible for ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. 2. Automobile Liability. In the event that services delivered pursuant to this contract involve the use of vehicles, either owned or unowned by the GRANTEE, automobile liability insurance shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. 3. Marine Insurance. If the GRANTEE will be using a vessel or boat in the performance of this contract, the GRANTEE shall maintain a Commercial Marine Protection and Indemnity (P&I) Policy with P&I limit of not less than $1,000,000 per occurrence and with a deductible not to exceed $25,000 (to include diving operations if diving is a part of the contracted service for any liability which includes coverage for injury to the crew and passengers). 4. The insurance required shall be issued by an insurance company/ies authorized to do business within the state of Washington, and shall name the state of Washington, its agents and employees as additional insureds under the insurance policy/ies. All policies shall be primary to any other valid and collectable insurance. GRANTEE shall instruct the insurers to give AGENCY thirty (30) calendar days advance notice of any insurance cancellation. If the GRANTEE is self-insured, evidence of its status as a self-insured entity shall be provided to the AGENCY. If requested by the AGENCY, the GRANTEE must describe its financial condition and the self-insured funding mechanism. The GRANTEE shall submit to AGENCY within fifteen (15) calendar days of the contract effective date, a certificate of insurance or evidence of its status as a self-insured entity that outlines the coverage and limits defined in this section. The GRANTEE shall submit renewal certificates as appropriate during the term of the contract; the failure of the AGENCY to enforce this term in no way reduces the GRANTEE's responsibilities under this section. LICENSING, ACCREDITATION AND REGISTRATION The GRANTEE shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements/standards, necessary for the performance of this contract. LIGHT REFRESHMENTS AND/OR MEALS The GRANTEE will obtain prior approval from WDFW for the use of contract funds for light refreshments and/or meals served at meetings,conferences, training workshops and outreach activities (events). LIMITATION OF AUTHORITY Only the AGENT or AGENT'S delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this contract is not effective or binding unless made in writing and signed by the AGENT. MANAGEMENT FEES Management fees or similar charges in excess of the direct costs and approved indirect rates are not reimbursable under this contract. The term "management fees or similar charges" refers to expenses added to the direct costs in order to accumulate and reserve funds for ongoing business expenses, unforeseen liabilities, or for other similar costs which are not allowable under this contract. MATCHING FUNDS The GRANTEE shall be responsible for providing matching funds as indicated in the contract (if any). If the GRANTEE is responsible for matching funds they shall state the amount of match used during the billing period and the cumulative amount of match used to date on every invoice submitted for payment to the AGENCY. The GRANTEE shall comply with the uniform administrative rules on matching or cost sharing for Federal grants and cooperative agreements and subawards as contained in 2 CFR Section 200. MINORITY, WOMEN AND VETERAN -OWNED BUSINESSES The AGENCY encourages participation by minority and women -owned business enterprises certified by the Office of Minority and Women's Business Enterprises (OMWBE); and veteran -owned businesses certified by the Department of Veteran's Affairs (DVA). If any part of this contract is subcontracted to an OMWBE or DVA -certified firm the GRANTEE shall submit a statement of participation indicating what OMWBE or DVA certified firm was used and the dollar amount of their subcontracts. Pursuant to 40 CFR, Section 33.301, the GRANTEE agrees to make good faith efforts whenever procuring construction, equipment, services and supplies funded through this contract, WDFW #18-10502 PAGE 7 of 23 and to require that sub -recipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained by the GRANTEE. NONDISCRIMINATION During the performance of this contract, both parties shall comply with all federal and state nondiscrimination laws, regulations and policies. In the event of the GRANTEE'S non- compliance or refusal to comply with any nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled or terminated in whole or in part, and the GRANTEE may be declared ineligible for further contracts with the AGENCY. The GRANTEE shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. PREVAILING WAGE If any work performed by the GRANTEE or its Subcontractors is subject to Chapter 39.12 of the Revised Code of Washington, the GRANTEE shall ensure that the GRANTEE and its Subcontractors pay the prevailing rate of wages to all GRANTEE and/or Subcontractor workers, laborers or mechanics in the performance of any part of the work described in the contract in accordance with state law and Department of Labor and Industries rules and regulations. PRIVACY Personal information including, but not limited to, "Protected Health Information," collected, used, or acquired in connection with this contract shall be protected against unauthorized use, disclosure, modification or loss. The GRANTEE shall ensure its directors, officers, employees, Subcontractors or agents use personal information solely for the purposes of accomplishing the services set forth herein. The GRANTEE and its Subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the AGENCY or as otherwise required by law. Any breach of this provision may result in termination of the contract and the demand for return of all personal information. The GRANTEE agrees to indemnify and hold harmless the AGENCY for any damages related to the GRANTEE'S unauthorized use of personal information. PROCUREMENT STANDARDS The GRANTEE will meet the procurement standards contained in 2 CFR 200.217 through 2 CFR 200.326. RECOGNITION OF EPA FUNDING The GRANTEE will ensure that reports, documents, signage, videos, or other media, developed as part of projects funded by this contract contain the following statement: "This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement PC -01J22301 through the Washington Department of Fish and Wildlife. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency or the Washington Department of Fish and Wildlife, nor does mention of trade names or commercial products constitute endorsement or recommendation for use." RECORDS MAINTENANCE The parties to this contract shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this contract will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this contract to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. RECYCLED PRODUCTS The GRANTEE agrees to use recycled paper and double sided printing for all reports which are prepared as a part of this contract. If a governmental entity, the GRANTEE shall comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (42 USC 6962), including but not limited of the regulartory provisions of 40 CFR Part 247, and Executive Order 12872 as they apply to procurement. RESTRICTIONS ON LOBBYING The GRANTEE certifies that under the requirements of Lobbying Disclosure Act, 2 USC, Section 1601 et seq., no Federal appropriated funds have been paid or will be paid, by or on behalf of the GRANTEE, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. WDFW #18-10502 PAGE 8 or 23 RIGHT OF INSPECTION The GRANTEE shall provide right of access to its facilities to the AGENCY, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under the "Termination " clause, without the thirty -day notice requirement, subject to renegotiation at the AGENCY'S discretion under those new funding limitations and conditions. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. SITE SECURITY While on AGENCY premises, the GRANTEE, its agents, employees, or Subcontractors shall conform in all respects with physical, fire or other security policies or regulations. STATEWIDE VENDOR PAYMENT REGISTRATION The GRANTEE is required to be registered in the Statewide Vendor Payment System prior to submitting a request for payment under this contract. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407- 8180; or go to: http://des.wa.gov/services/ContractingPurchasing/Business/ VendorPay/Pages/default.aspx. SUBCONTRACTING Neither the GRANTEE nor any Subcontractor(s) shall enter into subcontracts for any of the work contemplated under this contract without obtaining prior written approval of the AGENCY. In no event shall the existence of the subcontract operate to release or reduce the liability of the GRANTEE to the AGENCY for any breach in the performance of the GRANTEE'S duties. This clause does not include contracts of employment between the GRANTEE and personnel assigned to work under this contract. Additionally, the GRANTEE is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this contract are carried forward to any subcontracts. The GRANTEE and its Subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the AGENCY or as provided by law TERMINATION Except as otherwise provided in this contract, the AGENCY may, by 10 calendar days written notice, beginning on the second day after the mailing, terminate this contract, in whole or in part. If this contract is so terminated, the AGENCY shall be liable only for payment required under the terms of this contract for services rendered or goods delivered prior to the effective date of termination. TERMINATION FOR CAUSE In the event the AGENCY determines the GRANTEE has failed to comply with the conditions of this contract in a timely manner, the AGENCY has the right to suspend or terminate this contract. Before suspending or terminating the contract, the AGENCY shall notify the GRANTEE in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. The AGENCY reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the GRANTEE from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the GRANTEE or a decision by the AGENCY to terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the GRANTEE: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of the AGENCY provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. TERMINATION PROCEDURES Upon termination of this contract, the AGENCY, in addition to any other rights provided in this contract, may require the GRANTEE to deliver to the AGENCY any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. The AGENCY shall pay to the GRANTEE the agreed upon price, if separately stated, for completed work and services accepted by the AGENCY, and the amount agreed upon by the GRANTEE and the AGENCY for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by the AGENCY, and (iv) the protection and preservation of property, unless the termination is for default, in which case the AGENT shall determine the extent of the liability of the AGENCY. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. The AGENCY may withhold from any amounts due the GRANTEE such sum as the AGENT determines to be necessary to protect the AGENCY against potential loss or liability. WDFW #18-10502 PAGE 9 of 23 The rights and remedies of the AGENCY provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the AGENT, the GRANTEE shall: 1. Stop work under the contract on the date, and to the extent specified, in the notice; 2. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; 3. Assign to the AGENCY, in the manner, at the times, and to the extent directed by the AGENT, all of the rights, title, and interest of the GRANTEE under the orders and subcontracts so terminated, in which case the AGENCY has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; 4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the AGENT to the extent AGENT may require, which approval or ratification shall be final for all the purposes of this clause; 5. Transfer title to the AGENCY and deliver in the manner, at the times, and to the extent directed by the AGENT any property which, if the contract had been completed, would have been required to be furnished to the AGENCY; 6. Complete performance of such part of the work as shall not have been terminated by the AGENT; and 7. Take such action as may be necessary, or as the AGENT may direct, for the protection and preservation of the property related to this contract, which is in the possession of the GRANTEE and in which the AGENCY has or may acquire an interest. TRAFFICKING VICTIMS PROTECTION ACT As described in 2 CFR Part 175 the AGENCY may terminate this contract, without penalty, if the GRANTEE is found to be in violation of the Trafficking Victims Protection Act of 2000. UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS The GRANTEE shall comply with the uniform administrative rules for Federal grants and cooperative agreements and subawards contained in 2 CFR Part 200 and as appropriate for this contract: Federal Grantor Agency 2 CFR Chapter Department of Agriculture IV Department of Commerce XIII Department of Defense XI Department of the Interior XIV Environmental Protection Agency XV WAIVER A failure by either party to exercise its rights under this contract shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this contract unless stated to be such in a writing signed by an authorized representative of the party and attached to the original contract. WHISTLEBLOWER PROTECTION If this contract exceeds the federal simplified acquisition threshold of $100,000 the contract and all employees working on the contract are subject to the whistleblower protections established at 41 USC 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013. If subject to this statute the GRANTEE shall inform their employees in writing, in the predominant language of the workforce, of the employee whistleblower rights and protections under 41 USC 4712. This section is applicable to all subcontractors and subawardees related to this contract that exceed the federal simplified acquisition threshold of $100,000, and the GRANTEE shall include this section in all such subcontracts and/or subawards. APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 3/20/2015 WDFW #18-10502 PAGE 10 of 23 Attachment B - CONTRACT/PROJECT SUMMARY TITLE: Engaging the Community in Strait Ecosystem WDFW CONTRACT NUMBER: 18-10502 Recovery PERIOD: 04/15/2018 to 02/29/2020 WDFW MANAGER: Julie Watson GRANTEE: Jefferson County 360-902-2580 GRANTEE CONTACT: Bob Simmons 360- 379-5610 CONTRACT TYPE: Payable / Grant / Sub -Recipient Federal EPA 16-05251 EP -12 SUMMARY CONTRACT DESCRIPTION: WSU Jefferson County Extension and the North Olympic Salmon Coalition will partner to provide training and ongoing coordination to community volunteers who will help implement riparian restoration -related Strait Ecosystem Recovery Network (ERN) near-term actions (NTAs) or adopted -by -reference salmon habitat restoration projects. Additionally, this NTA will provide for the ongoing coordination of formal and informal educators in the region in the Strait ERN priority recovery efforts, as well as provide youth programs integrated with riparian restoration efforts. Opportunities for volunteer and youth program engagement in the implementation of the habitat related Strait ERN NTAs will be actively solicited from lead organizations and coordination will be provided through this project to ensure effective integration of volunteer efforts and school programs. Master Index Number(s): 37374 CFDA Number Award Year Award Number Research & Development? 66.123 Puget Sound Action Agenda: Technical 2017 PC -01J22301 No Investigations and Implementation Assistance/Environmental Protection Agency WDFW #18-10502 PAGE 11 of 23 Attachment C - SPECIAL TERMS AND CONDITIONS 1. Summary WSU Jefferson County Extension and the North Olympic Salmon Coalition will partner to provide training and ongoing coordination to community volunteers who will help implement riparian restoration -related Strait Ecosystem Recovery Network (ERN) near-term actions (NTAs) or adopted -by -reference salmon habitat restoration projects. Additionally, this NTA will provide for the ongoing coordination of formal and informal educators in the region in the Strait ERN priority recovery efforts, as well as provide youth programs integrated with riparian restoration efforts. Opportunities for volunteer and youth program engagement in the implementation of the habitat related Strait ERN NTAs will be actively solicited from lead organizations and coordination will be provided through this project to ensure effective integration of volunteer efforts and school programs. 2. Description of all Project Requirements The Grantee will perform the project as described in Attachment "D" (Statement of Work). 3. Reporting Requirements a. Semiannual Reports. The Grantee shall submit a performance report to the WDFW Project Manager once every six months using the reporting tool supplied by WDFW, unless otherwise specified in this Contract. This report shall include brief information on each of the following areas: A comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period; The reasons for slippages if established outputs/outcomes were not met; and • Additional pertinent information, including when appropriate, analysis and information of cost overruns or high unit costs. The reporting periods for these reports are from October 1 to March 31 and from April 1 to September 30 for each year of the contract. Performance reports are due to the WDFW Project Manager not later than fifteen (15) calendar days after the end of each reporting period. Final Report. The Grantee will submit a final performance report to the WDFW Project Manager not later than sixty (60) calendar days after contract termination. The final report will generally contain the same information as contained in semiannaul reports, but will cover the entire project period. 4. Budget WDFW will reimburse the Grantee for allowable costs as described in the budget contained in Attachment "U. Final payment is contigent on the approval and acceptance of all deliverables identified in Attachment "D" by the WDFW Project Manager. 5. Peer Review The results of the project funded through this contract may affect management decisions relating to Puget Sound. Prior to finalizing any significant technical products the Grantee's Principal Investigator (PI) of this project must solicit advice, review and feedback from a technical review or advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of how respective WDFW #18-10502 PAGE 12 OF 23 comments are addressed by the PI will be provided to the WDFW Project Monitor prior to releasing any final reports or products resulting from the funded study. 6. Electronic and Information Technology Accessibility The Grantee is subject to the program accessibility provisions of Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7, which includes an obligation to provide individuals with disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program, including those offered through electronic and information technology ("EIT"). In compliance with Section 504, EIT systems or products funded by this contract must be designed to meet the diverse needs of users (e.g., U.S. public, recipient personnel) without barriers or diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with disabilities, including those who use assistive technology. At this time, the EPA will consider a recipient's websites, interactive tools, and other EIT as being in compliance with Section 504 if such technologies meet standards established under Section 508 of the Rehabilitation Act, codified at 36 CFR Part 1194. While Section 508 does not apply directly to grant recipients, the EPA encourages recipients of EPA grant funds to follow either the 508 guidelines or other comparable guidelines that concern accessibility to EIT for individuals with disabilities. Recipients may wish to consult the latest Section 508 guidelines issued by the US Access Board or W3C's Web Content Accessibility Guidelines (WCAG) 2.0 (see hftp://www.access-board.gov/sec508/guide/index.htm). 7. Riparian Buffers Riparian buffer restoration projects in agricultural areas shall be consistent with the interim riparian buffer recommendations provided to EPA and the Natural Resource Conservation Service by National Marine Fisheries Service letters of January 30, 2013 and April 9, 2013; or the October 28, 2013 guidance previously agreed to by Lead Organizations). These documents are available from WDFW on request. For projects involving riparian buffer restoration in agricultural areas, the Grantee shall confirm with WDFW in writing projects' consistency with the recommendations referenced above. When evaluating project proposals, WDFW will consider the extent to which proposals include appropriate riparian buffers or otherwise address pollution sources on other water courses on the properties in the project area to support water quality and salmon recovery. Deviations can only be obtained through an exception approved by EPA. In order for EPA to evaluate a request for an exception, the Grantee must submit to WDFW the scientific rationale demonstrating adequacy of buffers for supporting water quality and salmon recovery. The request must summarize tribal input on the scientific rationale or other relevant issues. The scientific rationale could be developed from sources such as site-specific assessment data, salmon recovery plans, Total Maximum Daily Loads (TMDLs) and the state nonpoint plan. EPA will confer with the National Oceanic and Atmospheric Administration (NOAH) and the Washington Department of Ecology and provide the opportunity for affected tribes to consult with EPA before making a final decision on a deviation request. 8. STORET All water quality data generated in accordance with an EPA approved Quality Assurance Project Plan as a result of this contract will be required to be transmitted into the EPA's Storage and Retrieval (STORET) data warehouse using either WQX or WQX web. Water quality data appropriate for STORET include physical, chemical, and biological sample results for water, sediment and fish tissue. The data include toxicity data, microbiological data, and the metrics and indices generated from biological and habitat data. WDFW #18-10502 PAGE 13 of 23 9. Quality Assurance Requirements Acceptable Quality Assurance documentation must be submitted to the WDFW Project Manager within 30 days of acceptance of this contract or another date as negotiated with the WDFW Project Manager. The Washington Department of Ecology's National Estuary Program (NEP) Quality Coordinator supports quality assurance for EPA -funded NEP projects. No work involving direct measurements or data generation, environmental modeling, compilation of data from literature or electronic media, and data supporting the design, construction, and operation of environmental technology shall be initiated under this contract until the WDFW Project Manager or the NEP Quality Coordinator has approved the Grantee's quality assurance document. The Grantee will submit all Quality Assurance documentation to the following address; please copy the WDFW Project Manager on all correspondence with the NEP Quality Coordinator: Thomas H. Gries, NEP Quality Coordinator Department of Ecology Tgri460(a.ecy•wa.Qov 360.407.6327 10. Geospatial Data Standards All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at www.fgdc.gov. 11. Information Collection Requirements The Grantee agrees to comply with the requirements of the Paperwork Reduction Act in completing the project under this contract. Because the scope of work includes a survey, a questionnaire or similar information -gathering activity, the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et seq. ), requires the EPA to obtain Office of Management and Budget (OMB) clearance prior to the Grantee's collection of information by means of identical questions posed to 10 or more persons. The Grantee will provide to WDFW the following information: (1) description of the information to be collected; (2) explanation of the need for the information; and (3) to whom the survey is being directed. 12. International Travel (Including Canada) All International Travel must be approved by EPA's Office of International and Tribal Affairs (OITA) through WDFW BEFORE travel occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA approval. The Grantee will contact WDFW as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so that WDFW can obtain appropriate approvals from EPA Headquarters. 13. Animal Subjects The Grantee agrees to comply with the Animal Welfare Act of 1966 (P.L. 89-544), as amended, 7 USC 2131- 2156. The Grantee also agrees to abide by the "U.S. Government Principles for the Utilization and Care of Vertebrate Animals used in Testing, Research, and Training." (Federal Register 50(97): 20864-20865. May 20,1985). WDFW #18-10502 PAGE 14 of 23 PUGET SOUND National Estuary Program Attachment D - Statement of Work Engaging the Community in Strait Ecosystem Recovery Project Tracking Number (Novatus): 18-10502 Sub -recipient: Jefferson County Sub -recipient Contact: Bob Simmons, simmons()wsu.edu, 360-379-5610, 121 Oak Bay Road, Port Hadlock, WA 98339 Sub -recipient Contracting/Fiscal Contact: Su Tipton, wsufinancialt7a.co.iefferson.wa.us, 360-379-5610 ext. 206 121 Oak Bay Road, Port Hadlock, WA 98339 Habitat Strategic Initiative (SI) Grant Program Representative: Julie Watson, iulie.watson(a)dfw.wa.gov, 360-902-2580 Effective Date: April 15, 2018 Expiration Date: February 29, 2020 Not to exceed: $100,000 Tracking Information: NTA number: 2016-0107 STORET ID (i a licable) Strategic Initiative: Habitat Selected by SIAT or LTO: LIO Vital sign links: Implementation Strategy alignment: LIO geographies: Strait Ecos Amount of dollars leveraged: 0 Department of Commerce Number of positions supported: Network The following Statement of Work is based on the sub -recipient's Near -Term Action (NTA) proposal, which is referenced in the 2016 Puget Sound Action Agenda. PUGETSOUND '0 PARTNERSHIP V#Health ,;e*F(SLd 100 WDFW #18-10502 PAGE 15 of 23 A ed States \/��He'viroomentaiProtection Sy, S11111i 11pTURAL RESOURCES aency North Indtan Fisheries DEPARTMENT Of ECOLOGY 0 Department of Commerce Commission State of Washington ,;e*F(SLd 100 WDFW #18-10502 PAGE 15 of 23 PUGET SOUND National Estuary Program OVERVIEW WSU Jefferson County Extension and the North Olympic Salmon Coalition will partner to provide training and ongoing coordination to community volunteers who will help implement riparian restoration -related Strait ERN near- term actions (NTAs) or adopted by reference salmon habitat restoration projects. Additionally, this NTA will provide for the ongoing coordination of formal and informal educators in the region in the Strait ERN priority recovery efforts, as well as provide youth programs integrated with riparian restoration efforts. Opportunities for volunteer and youth program engagement in the implementation of the habitat related Strait ERN NTAs will be actively solicited from lead organizations and coordination will be provided through this project to ensure effective integration of volunteer efforts and school programs. GOALS & MEASURABLE OBJECTIVES Over the two-year implementation period: • Provide six 40 -hour training programs to residents of Clallam and Jefferson Counties • Engage with three middle schools in Clallam and Jefferson Counties to provide a minimum of: 0 25 classroom presentations 0 15 action -based field experiences • Solicit opportunities for volunteer and youth program engagement from Lead Organizations • Provide coordination to ensure effective integration of volunteer efforts, school programs, and EcoNet efforts TASKS & DELIVERABLES Jefferson County (hereafter referred to as the sub -recipient), in partnership with WSU Jefferson County Cooperative Extension, will manage all aspects of the project including execute sub -contracts; manage sub -contractors; project invoicing and fiscal management; and draft deliverables for review. The sub -recipient will email all deliverables and invoices to the Habitat SI Grant Program Representative. The following are the tasks, deliverables, and deadlines associated with this sub -award: WDFW #18-10502 PAGE 16 of 23 PUGET SOUND National Estuary Program 11 TASK 1. Project Development This task must be completed before initiating any other work under this sub -award. Work completed on other tasks prior to completion of Task 1 may be ineligible for reimbursement. 1.1 DETAILED PROJECT PLAN The sub -recipient will prepare a detailed project outline and timeline to describe project expectations and outcomes. The detailed project plan will also identify how the objectives of the project will be evaluated, including quantifiable performance measures and targets. As part of developing the detailed project plan, WSU Extension staff will meet with their Habitat SI Grant Program Representative to discuss the project goals, tasks, timeline, and shared workload. Habitat SI staff will have the opportunity to provide input on the plan and establish mutual expectations. The sub -recipient should provide relevant spatial data for their project and this should be identified in the detailed project plan. The sub -recipient should consult with Habitat SI staff and spatial analysts where appropriate to determine the spatial data, associated metadata, and data storage location that are relevant for the project. Project coordinates (latitude, longitude) should be submitted in decimal degrees. 1.2 QUALITY ASSURANCE PROJECT PLAN (QAPP) DEVELOPMENT Per EPA sub -award terms and conditions, the sub -recipient must submit a Quality Assurance Project Plan (QAPP) or QAPP waiver to the Washington State Department of Ecology's NEP Quality Assurance Coordinator (NEP QC) using EPA's NEP guidance for QAPPs. See https:Hecology.wa.gov/About-us/How-we-operate/Scientific- services/Quality-assurance/Quality-assurance-for-NEP-grantees. If a QAPP is required, the sub -recipient will work with the NEP QC to develop and approve the QAPP. If a QAPP is needed, some products created under this agreement will be subject to review by the NEP QC. Work with the NEP QC to determine requirements. Work related to collecting environmental data may not begin until the QAPP or waivers are completed and approved. The detailed project plan (Task 1.1) may be appended to the QAPP waiver form in lieu of completing page 2. TOTAL ESTIMATED COST FOR TASK 1: $3,700 WDFW #18-10502 PAGE 17 of 23 PUGET SOUND National Estuary Program 0 TASK 2. Project Management This task describes the data collection and reporting requirements associated with this sub -award. 2.1 PROJECT FACTSHEET The sub -recipient will create a project factsheet (using provided template) and submit it in MS Word with the first quarterly progress report. These will be made publically available. 2.2 QUARTERLY PROGRESS REPORTS The sub -recipient will email quarterly progress reports and invoices to Julie Watson at iulie.watson(-,dfw.wa.gov. The reporting period is synced to inform the Grant Program's EPA reporting schedule; therefore, it is critical that the sub -recipient submit these reports to the Grant Program according to the following schedule. Progress Reports shall use the provided template and include, at a minimum: • A description of the work completed in the reporting period, including total spending by the project sponsor and any partners and any completed deliverables. • The status and completion date for the project activities and near-term deliverables. • Description of any problem or circumstances affecting the completion date, scope of work, or costs. • Evidence of satisfactory completion of all the reporting requirements relevant to the reporting period (see below 2.2.1, 2.2.2). First Reporting Period: Second Reporting Period: Third Reporting Period: Fourth Reporting Period: April 1 — June 30 July 1 — September 30 October 1 — December 31 January 1 — March 31 Report due by July 15* Report due by October 15 Report due by January 15 Report due by April 15 The Final Report (2.3) replaces the Quarterly report in the final quarter of the grant. *State fiscal year closeout. Please ensure all invoices for work performed through June 30 are submitted by July 15. Reporting Requirements: 2.2.1 EPA FEATS REPORTING Complete semi-annual FEATS (Financial and Ecosystem Accounting Tracking System) progress reports, as well as a final FEATS report. The final FEATS report, reflecting the final project billing, will be provided by the sub -recipient during project closeout, within 60 days of the expiration of the grant, and will describe the entire project, highlighting project outcomes and discussing lessons learned. FEATS Reporting Periods: April 1 — September 30 Report due by October 15 October 1 — March 31 Report due by April 15 Draft final FEATS report completed by: February 29, 2020 2.2.2 PUGET SOUND PARTNERSHIP NTA REPORTING NTA owners are required to report on the following: • Progress reporting of their actions on a semiannual basis (spring & fall) • Financial status of their actions on an annual basis (summer) WDFW #18-10502 PAGE 18 OF 23 PUGET SOUND National Estuary Program 2.3 FINAL PROJECT REPORT A final report will be written by the sub -recipient that describes the methods, results, lessons learned and recommendations for future work. The final report will include analyses of the total numbers and demographics of people engaged via trainings and workshop, reflections on lessons learned, and intended next steps to advance the work of the project. The final report will evaluate the success of achieving the performance measures identified in the detailed project plan. Included with the final project report will be an updated Project Factsheet (see 2.1). Task Deliverable Estimated Target Completion Number Cost Date 2.1 Project Factsheet $1,500 July 15, 2018 2.2 Quarterly progress reports $1,500 July 15, 2018 October 15, 2018 January 15, 2019 April 15, 2019 July 15, 2019 October 15, 2019 January 15, 2020 2.3 Final report including Final FEATS and updated $2,510 factsheet Draft February 15, 2020 Final February 29, 2020 TOTAL ESTIMATED COST FOR TASK 2: $5,510 WDFW #18-10502 PAGE 19 of 23 PUGET SOUND National Estuary Program ►► TASK 3. Volunteer Trainings The volunteer trainings will raise community members' awareness of the challenges the Straits ecosystem is facing and build skills in assisting with ecosystem restoration projects. The trainings will build an action -oriented stewardship ethic through not only learning about Puget Sound and the Straits, but also taking positive and meaningful action through giving back to the organizations and agencies working to protect and recover Puget Sound. 3.1 VOLUNTEER RECRUITMENT & PLANNING This sub -task includes all of the tasks needed to prepare for 40 -hour volunteer trainings. This includes scheduling, recruitment of presenters, preparation of materials, and recruitment of participants. 3.2 IMPLEMENTATION OF 40 -HOUR TRAINING PROGRAMS This sub -task involves implementing several 40 -hour training programs and documenting outcomes. Task Number Deliverable Estimated Cost Target Completion Date 3.1 A. Draft syllabi $18,210 October 15, 2018 B. Advertising materials October 15, 2019 3.2 A. Final syllabi (per workshop) $16,720 January 15, 2019 B. Copies of presentations produced under this January 15, 2020 grant C. Participant counts & demographics (per workshop) D. High quality photos from at least 1-2 workshops TOTAL ESTIMATED COST FOR TASK 3: $34,930 WDFW #18-10502 PAGE 20 OF 23 PUGET SOUND National Estuary Program ►► TASK 4. School Engagement Engage with three middle schools in Clallam and Jefferson Counties to provide environmental education and field experiences. 4.1 CLASSROOM ENGAGEMENT PLANNING This sub -task involves strategizing and planning for optimal engagement of middle school students. 4.2 CLASSROOM PRESENTATIONS AND FIELD EXPERIENCES School students will participate in designing, implementing and monitoring an actual restoration project of their own, with guidance from education professionals and restoration practitioners. Using knowledge gained through multiple classroom lessons will ensure positive restoration outcomes, and the year-long nature of the curriculum ensures deep knowledge and ownership amongst the students that they will carry with them. Task Number Deliverable Estimated Cost Target Completion Date 4.1 A. 2018 Annotated draft syllabi (justifying the $11,490 October 15, 2018 techniques and topics and their fit for the audience) B. Spreadsheets (one for 2018 and one for October 15, 2019 2019) showing all scheduled and in -progress classroom experiences and indicating status (TBD, scheduling in -progress, confirmed with school/teacher)- 4.2 A. Final agenda (per class visit/field trip) $34,460 January 15, 2019 B. Copies of presentations produced under this January 15, 2020 grant C. Participant counts (per classroom experience) D. High quality photos from a minimum of 3 classroom visits. and 3 field experiences Total Estimated Cost for Task 4: $45,950 WDFW #18-10502 PAGE 21 OF 23 PUGET SOUND National Estuary Program ►► TASK 5. EcoNet Revitalization The funding for the Citizen Action Training, Beachwatchers, and EcoNet coordination all expired. This task resumes some of those functions by compiling and connecting volunteer opportunities with potential volunteers. 5.1 LIST OF VOLUNTEER ENGAGEMENT OPPORTUNITIES This sub -task involves compiling and updating a list of Puget Sound recovery volunteer opportunities in the Strait. 5.2 OUTREACH STRATEGY This sub -task involves creating an outreach and/or social marketing strategy that outlines the grantee's intended plan to engage volunteers with the identified volunteer opportunities. Total Estimated Cost for Task 5: $7,890 WDFW #18-10502 PAGE 22 OF 23 PUGET SOUND National Estuary Program ►► TASK 6. Broader Impacts and Communication Engage with organizations that utilized volunteers through this project to determine and refine future outreach — engagement needs and efforts. Discuss funding mechanisms for long-term training and volunteer recruitment. 6.1 INSTITUTIONALIZING A VOLUNTEER NETWORK Past efforts (like EcoNet) to sustain a volunteer platform and network in Puget Sound have waxed and waned with available short-term grant funding cycles. This sub -task involves conducting an analysis of opportunities to create long-term sustainability of this type of effort. The report will include vignettes of volunteer engagement efforts and an assessment of what types of outreach (based on this grant and/or literature) led to the most effective volunteer engagement response. It will include recommendations for long-term institutionalization (e.g. not contingent upon grant cycles) of this type of program. Total Estimated Cost for Task 6: $2,020 Total Grant Amount: $100,000 W DFW #18-10502 PAGE 23 of 23