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RISK MANAGEMENT COMMITTEE
April 8, 2009 - 9:30 a.m.
MINUTES
MEMBERS: David Alvarez, Deputy Prosecuting Attorney
Philip Morley, County Administrator/Risk Manager
Lorna Delaney, Clerk of the Board/Risk Coordinator (Chair)
RECORDER: Erin Lundgren, Deputy Clerk of the Board
In the absence of Chair Lorna Delaney, Acting -Chair David Alvarez called the meeting to order at 9:30 a.m. in
the presence of Member Philip Morley.
APPROVAL OF MINUTES
Member Morley moved to approve the minutes of March 11, 2009 as presented. Acting -Chair Alvarez
seconded the motion. The motion carried.
EXECUTIVE SESSION
The Committee met in Executive Session from 9:31 to 9:45 a.m. regarding potential and actual litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). At the conclusion of the
Executive Session the meeting was reconvened and the following deliberations and actions were taken.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-03-09 Addendum
Claimant: John Lantz
Damages: $51.80
Allegation: Damage to Water Line
The Committee reviewed the facts relating to this claim. Internal investigation confirms the facts as presented
to the County by the claimant. Acting -Chair Alvarez moved to recommend that the additional charges
referenced in the addendum to claim #C-03-09 submitted by John Lantz be paid in full in the amount of $51.80.
Member Morley seconded the motion. The motion carried.
Decision: Pay Claim
Risk Management Committee Meeting Minutes - April 8, 2009 Page: 2,
Small Claims Suit No.: #18-09
Claimant: Meg Amos
Damages: $1,402.49 plus $29.00 filing fee
Allegation: Damage to Vehicle/Windshield
Acting -Chair Alvarez explained that Meg Amos has filed a small claims suit in District Court for damages to
her vehicle she alleges were caused by rocks thrown from equipment being operated by County Road Crew
personnel. The case is scheduled to be heard on July 17, 2009 at 2:00 p.m. The Committee discussed various
options for settling the case prior to mediation. Acting -Chair Alvarez moved that Member Morley call Meg
Amos with an offer of $1,000 to settle the case out of Court. Member Morley seconded the motion for
discussion and suggested that Meg Amos be offered the option to either settle the case for $1,000 or the amount
of her insurance deductible for having the vehicle repaired. Acting -Chair Alvarez agreed and amended his
motion that Meg Amos be offered the two options. Acting -Chair Alvarez called for a vote on the amended
motion. The motion carried.
Decision: Settle Case
(After the meeting, Philip Morley sent an e-mail (copy attached) to the recorder and members of the Risk
Management Committee informing them that he had spoken by telephone with Meg Amos and offered to settle
the case for either $1,000 or the amount of her deductible if she wants to put it through her insurance. Meg
Amos is considering the offer and will respond within a few days after discussing the matter with her husband.)
(David Alvarez responded by e-mail (copy attached) stating that the e-mail sent by Philip Morley to all
members of the Risk Management Committee, constitutes a public meeting of the Risk Management Committee
and therefore the entire e-mail chain needs to be part of the minutes for the April 8, 2009 meeting.)
DIRECTION TO THE CLERK/RECORDER
The Clerk was directed to prepare the claim report for signature regarding the decision made on the addendum
to claim #C-03-09 and to send a letter notifying the claimant of the decision.
NOTICE OF ADJOURNMENT
Acting -Chair Alvarez moved to adjourn the meeting at 9:50 a.m. Member Morley seconded the motion. The
motion carried.
Respectfully submitted:
Erin Lundgren, Recorder, Deputy Clerk of the Board
Page 1 of 1
Erin Lundgren
From: Philip Morley
Sent: Wednesday, April 08, 2009 11:01 AM
To: David Alvarez; Lorna Delaney; Erin Lundgren
Subject: Update re: Meg Amos claim
Colleagues,
Pursuant to direction of the Risk Management Committee this AM, I spoke w/ Meg Amos today regarding her
small claims court claim, and offered to settle it for either $1000, or if she wants to put it through her insurance,
for her deductible. She is considering our offer, wishes to discuss it with her husband, and will let us know if
they want to accept either settlement offer within a few days. I'll keep you posted.
Philip
Philip Morley
Jefferson County Administrator
(360) 385-9100
pmorley@co.jefferson.wa.us
4/8/2009
Page 1 of 1
Erin Lundgren
From: David Alvarez
Sent: Wednesday, April 08, 2009 11:05 AM
To: Philip Morley; Erin Lundgren
Subject: RE: Update re: Meg Amos claim
This is a Risk Mgmt. Committee meeting conducted by e-mail. This entire e-mail chain needs to be part of the
minutes for this month's meeting.
Call me Erin if you have any questions.
David Alvarez
From: Philip Morley
Sent: Wednesday, April 08, 2009 11:01 AM
To: David Alvarez; Lorna Delaney; Erin Lundgren
Subject: Update re: Meg Amos claim
Colleagues,
Pursuant to direction of the Risk Management Committee this AM, I spoke w/ Meg Amos today regarding her
small claims court claim, and offered to settle it for either $1000, or if she wants to put it through her insurance,
for her deductible. She is considering our offer, wishes to discuss it with her husband, and will let us know if
they want to accept either settlement offer within a few days. I'll keep you posted.
Philip
Philip Morley
Jefferson County Administrator
(360) 385-9100
p_morley@co.iefferson.wa.us
4/8/2009