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RISK MANAGEMENT COMMITTEE
June 10, 2009 - 9:30 a.m.
MINUTES
MEMBERS: David Alvarez, Deputy Prosecuting Attorney
Philip Morley, County Administrator/Risk Manager
Lorna Delaney, Clerk of the Board/Risk Coordinator (Chair)
RECORDER: Erin Lundgren, Deputy Clerk of the Board
Chair Lorna Delaney called the meeting to order at 9:30 a.m. in the presence of Members David Alvarez and
Philip Morley. Public Works Director Frank Gifford was also present.
APPROVAL OF MINUTES
Member Alvarez moved to approve the minutes of April 8, 2009 as presented. Member Morley seconded the
motion which carried by a unanimous vote.
EXECUTIVE SESSION
The Committee met in Executive Session from 9:31 to 9:45 a.m. regarding actual litigation. This exemption is
outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). At the conclusion of the Executive Session the
meeting was reconvened. The committee deliberated and took the following actions.
SMALL CLAIMS DISCUSSION
Member Alvarez reported that two individuals have filed small claims suits with Jefferson County District
Court after their claims were denied earlier this year by the Risk Management Committee. Both claims relate to
vehicle damage that the claimants allege resulted from actions of County personnel. The following small
claims suits are schedule to be heard in District Court on July 17, 2009.
Small Claims No.:
Claimant:
Damages:
Allegation:
Small Claims No.:
Claimant:
Damages:
Allegation:
18-09
Meg Amos
$1,431.98
Vehicle Damage
33-09
Jane Richardson
$450.00
Vehicle Damage
Risk Management Committee Meeting Minutes - June 10, 2009 Page: 2
Member Morley reported that he spoke with claimant Meg Amos and offered to settle the case out of court for
$1,000 or the amount of her deductible if she wants to put it through her insurance. After considering the offer
Ms. Amos responded that she wanted to continue with the court case as does not want to make a claim through
her insurance and she feels she is owed the total amount of $1,431.98.
Member Alvarez suggested that the Committee may want to recommend that the claimants be offered payment
in full in order to avoid additional costs incurred by going to court.
Mr. Gifford stated that the Public Works department supports any decision made by the Committee.
Member Morley and Chair Delaney agreed that it is in the County's best interest to offer full payment of the
claims rather than to expend additional County resources by going to court.
Member Alvarez moved to recommend the claimant Meg Amos be offered full payment of her claim no. 18-09
in the amount of $1,431.98 to avoid additional costs. Member Morley seconded the motion which carried by a
unanimous vote.
Member Alvarez moved to recommend the claimant Jane Richardson be offered full payment of her claim no.
33-09 in the amount of $450 to avoid additional costs. Member Morley seconded the motion which carried by a
unanimous vote.
It was suggested by Member Morley that the Public Works department research how vehicle damage claims are
handled in other counties, particularly Clark County, to look at other possible means of resolving them
expeditiously.
Member Alvarez moved to direct the clerk to draft letters for the County Administrator's signature, to each
claimant offering to settle each case out of Court by paying the total amount of their claims in exchange for the
execution of a release form. Member Morley seconded the motion which carried by a unanimous vote.
NOTICE OF ADJOURNMENT
Member Morley moved to adjourn the meeting at 9:57 a.m. Member Alvarez seconded the motion which
carried by a unanimous vote.
Respectfully submitted:
Erin Lundgren, Recorder, Deputy Clerk of the Board