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HomeMy WebLinkAboutM031218 O� CSM I'SS District No. 1 Commissioner: Kate Dean 4469 ��SON co l e District No. 2 Commissioner: David W. Sullivan 7, �4 "� District No. 3 Commissioner: Kathleen Kier m � `�,� County Administrator: Philip Morley Clerk of the Board: Erin Lundgren iii„ `9SJ�ING' � MINUTES Week of March 12, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual submitted a draft proclamation to proclaim the week of March 11-17 as Sunshine Week regarding government transparency and asked the Commissioners to approve the proclamation, and if not, to state why; • An individual: 1) Voiced the frustration of himself and other farmers in dealing with the Public Health Department and the Department of Community Development; and 2) Spoke about the maintenance of Chimacum Creek drainage and possibly activating a Drainage District; • An individual: 1) Commented on Commissioner Kler's announcement in the local paper that she will not be running for another term; and 2) Listed activities that cannot be held outside due to gunfire noise in Port Townsend; • An individual: 1) Stated he has been telling the County we need high paying jobs for 25 years; 2) Stated that instead of harassing farmers, the County should support farmers; and 3) Told the Board to quit being enablers to a dysfunctional system and ask"How can we help you?;" • An individual voiced concern over the environmental impacts of the Pleasant Harbor Master Planned Resort; • Two individuals commented on the activities of the Jefferson County Sportsmen's Association; • An individual asked the Commissioners questions about progress, permitting and plans for the Cedar Hills facility; • An individual stated that commentators often skate close to the lines of civility and suggested the Commissioners add additional language to the beginning of the meeting to address this; • An individual stated that he reviewed the Governor's Cascadia earthquake resiliency plan, and believes Washington State should create a civil navy; and • An individual: 1) Asked who gets to decide what derogatory comments are?; and 2) The County has already been challenged on the preamble to the Commissioner meetings and the Court ruled this is a limited public forum. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Tolling Agreement for Tort Claim; No dollar Amount; Jefferson County Page 1 Commissioners Meeting Minutes of March 12, 2018 Prosecuting Attorney; Bradley D. Nelson, BDN, LLC 2. Advisory Board Temporary Reappointments (2) re: Jefferson County Planning Commission; Each Term Expires March 17, 2018; Terms are Extended Until June 30, 2018 or Until a Member or Another Individual is Appointed; 1) District No. 2 Representative, Lorna Smith; and 2) District No. 3 Representative, Tom Giske 3. Payment of Jefferson County Payroll Warrants Dated March 5, 2018 Totaling $771,130.13 and A/P Warrants Done by Payroll Dated March 5, 2018 Totaling $737,223.41 COMMISSIONERS BRIEFING SESSION: The Commissioners briefly reported on their meeting schedules. The meeting was recessed at 9:58 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to 10:30 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:05 a.m. to 10:34 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. CLOSED SESSION: A Closed Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator, Clerk of the Board/Human Resources Manager and Labor Consultant regarding Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 10:35 a.m. to 11:25 a.m. At the conclusion of the Closed Session the Board resumed the regular meeting. The meeting was recessed at 11:26 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. UPDATE re: Noxious Weed Board: In response to feedback provided by the Commissioners and County Administrator during an update on the Noxious Weed Control Program held on January 8, 2018, WSU-Extension Director Clea Rome and Noxious Weed Control Coordinator Joost Besijn were present to give another update to the Commissioners on the activities of the Noxious Weed Control Board. Mr. Besijn stated this update focuses on the Noxious Weed Control strategy and projects for 2018. He stated their top priority will be to control the following plants: tansy ragwort, poison hemlock, knotweed, wild chervil, teasel and others such as scotch broom, blackberry, reed canary grass, and yellow archangel. The plan is to mitigate large infestations and seed sources and eradicate smaller infestations. He described each plant and the control strategies. They want to organize 16 control events Page 2 Commissioners Meeting Minutes of March 12, 2018 \`" with volunteers annually and focus on replanting areas where weeds have been removed. The Memorandums of Understanding (MOUs) and contracts with other entities outline that they pay for the control portion and we provide staff and volunteers to help with replanting. The City has suggested producing picture identification signs of these weeds to be placed at trails and parks. The solid waste facility wants one as well. It would be a low cost way to create awareness and passive outreach. Commissioner Kler asked if the signs would include a warning not to touch or pull the weeds? Mr. Besijn replied there will be a sign stating not to touch the weeds and it will include information for contacting Noxious Weed Control staff. Mr. Besijn reviewed the contracts for weed control with other entities which are in various stages of development and presented photos of the project areas. In closing, he presented an overview of how time will be spent coordinating and conducting weed control projects in 2018. There will also be some time spent on surveying to prepare progress reports, as well as preparing management plans. He noted that the research and surveys was not only taking a lot of time, but it also took a lot of the budget funding every year. The hours of the staff have been reduced because there was not enough revenue created from the fee assessment. The department has also had to request a budget appropriation. He hopes to submit a budget that would use the research and survey funding to restore staff hours to work on these projects and plans. As they receive funding from other entities for performing work on these projects they should be able to establish a cash balance that can be put into a stabilization fund that can sustain the program if projected revenues fall short in 2018 and future years. Discussion ensued regarding priority setting; funding; scheduling periodic updates and potentially including one of Commissioners as an ex-officio member on the Noxious Weed Control Board; how local and state Noxious Weed Control Boards may have policies regarding eradication that differ from state agencies' policies regarding the protection of certain plant species in critical areas; and possibly establishing a workgroup to discuss critical area issues. The meeting was recessed at 2:28 p.m. and reconvened at 2:34 p.m. with all three Commissioners present. ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added as additional business and scheduled from 2:30 p.m. to 3:00 p.m. with the County Administrator, Community Development Director, and Chief Civil Deputy Prosecuting Attorney regarding Attorney- Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:35 p.m. to 3:21 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. ADDITIONAL BUSINESS:PROCLAMATION re: Sunshine Week: County Administrator Philip Morley stated that during the morning session an individual submitted a draft version of a proclamation for the Board to consider proclaiming March 11-17, 2018 as Sunshine Week. He then read aloud the proclamation. The Board concurred to change the language by replacing national references with references to Washington State and the Washington State Public Records Act. Page 3 Commissioners Meeting Minutes of March 12, 2018i _, Commissioner Kler moved to approve the proclamation, with the suggested changes, proclaiming the week of March 11-17, 2018 as Sunshine Week in which the Board of County Commissioners commits to continuing to enhance the public's access to government records and information, to increase information provided electronically and online, and to ensure that all meetings of deliberative bodies under its jurisdiction, and their committees, are fully noticed and open to the public; and encouraging all people to join in observing the importance of transparency and openness in a free society. Commissioner Dean seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Commercial Shooting Facility Review Committee • Report on meeting with Representatives of Naval Magazine Indian Island • Deer Run will be held on July 15, 2018 • Housing funding • Wilderness letter • Resignation of Community Health Improvement Program (CHIP) Executive Director • Economic Development Council meeting; Opportunity zone • State Department of Ecology Letter re: Marrowstone Island water Calendar Coordination: • The Commissioners reviewed their meeting schedules NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY ;� . `' BOARD OF COMMISSIONERS SEAL: 4 ` :`".,V' t f : • cn • 1t t.", �' David Sullivan, Chair • aa' rat-et-QOM- ATTEST: Kathleen Kler, Member 0 ' OV\ � On,f,t, , ' 6_ ditiitha--1__ Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 4