HomeMy WebLinkAbout052118_ra01Regular Agenda
10:00 am
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners (BoCC)
Philip Morley, County Administrator L
/�
FROM: Patty Charnas, Department of Community Development (DCD) Direct r "'�
Austin Watkins, DCD Planning Manager'�+'�
David Wayne Johnson, Associate Planner %�---
DATE: May 21, 2018
SUBJECT: Port Ludlow Associates request to extend expiration of Olympic Terrace II (OT2)
Preliminary Plat approval for an additional year (MLA05-00013)
STATEMENT OF ISSUE:
Port Ludlow Associates (PLA) requests an additional one-year extension to their preliminary plat approval
for OT2, Phase Two, to expire June 28, 2019.
Background: On June 28, 2005, the Jefferson County Hearing Examiner granted preliminary plat approval
for the Olympic Terrace II Long Plat (SUB05-00003) for a total of 80 lots, Phase One of which was
finaled on May 7, 2007 for approval of 41 lots, leaving 39 lots available for final. Phase Two had yet to
be finaled when the economic downturn of 2008 made doing so infeasible. On May 21, 2012, the BoCC
approved a one-year extension, pursuant to Section 6.212 of Subdivision Ordinance 04-0526-92, of the
preliminary plat approval due to economic conditions. The Port Ludlow Development Agreement was
amended on May 13, 2013 to allow an additional extension of the plat up to June 28, 2016. An additional
twelve (12) month extension of the preliminary plat to allow expiration of the plat on June 28, 2017, was
approved by the BoCC on November 16, 2015, and again on May 8, 2017 to expire on June 28, 2018.
Due to a re-evaluation of wetlands in Phase Two, the applicant commissioned a new delineation, and
reconfigured the lot areas to avoid new buffers, which has required a Minor Modification to the
Preliminary Plat (SUB 18-00015) currently pending review and approval. The proposed new configuration
will be for 38 lots.
ATTACHMENTS:
• Port Ludlow Associates request letter received April 28, 2018
• May 8, 2017 one-year extension Regular Agenda Request
• Memorandum for Minor Modification of Ludlow Cove II
• Application for Type I Minor Modification to a Preliminary Plat
• Section 6.212 of Subdivision Ordinance 04-0526-92
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
Due to additional site assessment and lot reconfiguration, PLA will need additional time to submit and
final Olympic Terrace II Phase 2. Section 6.212 of Subdivision Ordinance 04-0526-92 allows BoCC to
grant extensions to plats not to exceed twelve (12) months at a time upon showing that the applicant has
in good faith attempted to submit the final plat long plat within the initial twelve-month period. BoCC
approval to extend the plat an additional one year is appropriate since PLA has continued to demonstrate
good faith in completing the plat by re -design of the Stormwater system, re -assessment of the wetlands,
Regular Agenda
10:00 am
and revising lots in response to new wetland buffers, real estate trends and market conditions.
FISCAL IMPACT/COST-BENEFIT ANALYSIS:
PLA has to date paid the County a total of $23,940.75 in fees to process the Olympic Terrace II Long Plat.
Should their preliminary plat approval expire, and they desire to continue their development of Olympic
Terrace II Phase Two, PLA would be required to re -apply for a new preliminary plat under the current fee
schedule after completing the required Pre -application Conference. DCD charges PLA for Lead Planner
services not included in an application fee at the standard hourly rate of $92.00 per hour.
RECOMMENDATION:
DCD recommends the Board of County Commissioners:
Review the attached request and supporting documentation and make a motion to approve an
additional twelve (12) month extension to the preliminary plat approval for Olympic Terrace II,
Phase Two, making the new expiration date June 28, 2019.
REVIEWED BY:
hiWrIvAdministra or
Date
i
2
Regular Agenda
11:15 am
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners (BoCC)
Philip Morley, County Administrator
FROM: Patty Charnas, Department of Community Development (DCD) Director
David Greetham, DCD Planning Manager ,
David Wayne Johnson, Associate Planne
DATE: May 8, 2017
SUBJECT: Port Ludlow Associates request to extend expiration of Olympic Terrace Il (OT2)
Preliminary Plat approval for an additional year (MLA05-00063)
STATEMENT OF ISSUE:
Port Ludlow Associates (PLA) requests an additional one-year extension to their preliminary plat approval
for OT2, Phase Two, to June 28-,2018.
Back rg ound: On June 28, 2005, the Jefferson County Hearing Examiner granted preliminary plat approval
for the Olympic Terrace II Long Plat (SUB05-00003), Phase One of which was finaled on May 7, 2007.
Phase Two had yet to be finaled when the economic downturn of 2008 made doing so infeasible. On May
21, 2012, the BoCC approved a one-year extension, pursuant to Section 6.212 of Subdivision Ordinance 04-
0526-92, of the preliminary plat approval due to economic conditions. The Port Ludlow Development
Agreement was amended on May 13, 2013 to allow an additional extension of the plat up to June 28, 2016.
An additional twelve (12) month extension of the preliminary plat to allow expiration of the plat on June 28,
2017, was approved by the BoCC on November 16, 2015.
ATTACHMENTS:
• Port Ludlow Associates request letter received March 30, 2017
• November 16, 2015 one-year extension Regular Agenda Request
• May 21, 2012 one-year extension Consent Agenda Request
• May 14, 2013 Amendment No. 2 of the Port Ludlow Development Agreement
• Section 6.212 of Subdivision Ordinance 04-0526-92
• Port Ludlow Village Council letter of endorsement received April 13, 2017
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
Due to market and economic conditions, PLA will need additional time to re -design and final Olympic not to
exceed twelve (12) months at a time upon showing that the applicant has in good faith attempted to Terrace II
Phase 2. Section 6.212 of Subdivision Ordinance 04-0526-92 allows BoCC extensions to plats submit the
final plat long plat within the initial twelve-month period. BoCC approval to extend the plat an additional
one year is appropriate since PLA has continued to demonstrate good faith in completing the plat by re-
design of the Stormwater system, re -assessment of the wetlands, and revising lots in response to real estate
trends and market conditions.
Regular Agenda
11:15 am
FISCAL IMPACT/COST-BENEFIT ANALYSIS:,
PLA has to date paid the County a total of $23,377.75 in fees to process the Olympic Terrace 11 Long Plat.
Should their preliminary plat approval expire, and they desire to continue their development of Olympic
Terrace 11 Phase Two, PLA would be required to re -apply for a new plat under the current fee schedule after
completing the required Pre -application Conference. DCD charges PLA for Lead Planner services not
included in an application fee at the standard hourly rate of $90.00 per hour.
RECOMMENDATION:
DCD recommends the Board of County Commissioners:
Review the attached request and supporting documentation and make a motion to approve an
additional twelve (12) month extension to the preliminary plat approval for Olympic Terrace 11,
Phase 11, making the new expiration date June 28, 2018.
z",
Philip Morle*,__QWnty Administrator Date
PORT LUDLOW
ASSOCIATES LLC
April 28, 2018
Mr. David Johnson
Jefferson County Department of Community Development
621 Sheridan Street
Port Townsend, WA 98368
R 1. 0 1
k Ij
WiNS
JEFFERSON COUNTY DLD
Re: Olympic Terrace 2, Phase 2 Request for Entitlements Extension
Dear Mr. Johnson:
Port Ludlow Associates, LLC requests a 12 -month extension of the Olympic Terrace 2, Phase
2 development per Section 6.212 of Ord.04-0256-92 to allow for expiration of the plat to be
June 28`x', 2019.
Within the last year Port Ludlow Associates, LLC has demonstrated good faith by
commencing work in Olympic Terrace II, Phase 2 such as wetland reassessment which has
required a complete lot reconfiguration.
Nine (9) new home sales have occurred within Olympic Terrace II in the past year. At the
anticipated absorption rate Port Ludlow Associates, LLC will exhaust the remaining lots in
Olympic Terrace Phase 1 in 2020. The timeline of the 12 -month extension for Olympic "Terrace
II, Phase 2 aligns with the plan for continued sales within Olympic Terrace, Phase 1 which are
critical to funding Olympic Terrace II, Phase 2, and avoids market saturation by developing the
plat too soon.
Given this activity and the capital expended within Olympic Terrace II Phase 1 and 2, please
consider this request for a twelve (12) month extension.
Thank you for your time and consideration.
Sincerely,
Cliff OBrien
Port Ludlow Associates, LLC
CC: Diana Smeland, Port Ludlow Associates, LLC
Marcos de Sa e Silva, Davis Wright Tremaine
Port Ludlow Associates LLC
7o Breaker Lane I Port Ludlow WA 98365
P: 360-437-8244 I f: 36o-437-2522
www..porttudlowassociates.com
MEMORANDUM
TO: Stacie Hoskins, UDC Administrator
FROM: David Wayne Johnson
RE: Modification to approved preliminary plat MLA07-00593 Ludlow Cove II
DATE: October 30, 2013
DCD has received a request from Port Ludlow Associates (attached) to make minor
modifications to the Ludlow Cove II Preliminary Plat Approval under JCC 18.35.340.
Under its development agreement with the County, Port Ludlow Associates subdivision
development is controlled by Subdivision Ordinance No. 04-0526-92. However, that
ordinance is silent with regards to, nor does it prohibit minor modifications to a
preliminary long plat, therefore, JCC 18.35.340 would control. Section JCC 18.35.340
of the Jefferson County Unified Development Code stipulates criteria for determining
how to process a request for modification to an approved preliminary plat. JCC
18.35.340 states in full:
18.35.340 Modifications to an a roved preliminary plat
(1) Minor modifications to a previously approved preliminary long plat may be requested
by the applicant and approved by the administrator subject to the provisions for Type I
decisions in Chapter 18.40 JCC; provided, that the modification does (not) involve any of
the following:
(a) The location or relocation of a road or street;
(b) The creation of an additional lot, tract or parcel;
(c) The creation of a lot, tract or parcel that does not qualify as a buildable lot
pursuant to this code;
(d) The relocation of an entire lot, tract or parcel from one parent parcel into
another parent parcel.
(2) Before approving such an amendment, the administrator shall make written findings
and conclusions documenting the following conditions:
(a) The modification will not be inconsistent or cause the long subdivision to be
inconsistent with the decision of the county preliminarily approving the application;
(b) The modification will not violate the intent of the original conditions of
application approval; and
(c) The modification will not cause the long subdivision to violate any applicable
county policy or regulation.
111-1agc
(3) Modifications that involve the circumstances described in subsection (1) of this
section, or exceed the criteria set forth in subsection (2) of this section, shall be processed
as a new preliminary long plat application. [Ord. 8-06 § 1 ]
Staff Findings
1. On July 8, 2013, Port Ludlow Associates verbally requested a modification to
MLA07-00593 Preliminary Plat approval to Ludlow Cove II subdivision issued
on September 16, 2008 to expire September 16, 2018.
2. The modification includes realignment and straightening of certain internal road
segments, minor re -configuration and location of open space tracts, and correctly
sizing the lots to the five thousand square foot minimum.
3. JCC 18.35.340(1) requires proposed minor modifications does not involve any of
the following:
a. The location or relocation of a road or street;
Staff analysis: although the proposed modification includes reorienting the
main internal roadway and additional minor access alleyways, it does not
include altering or moving the main access point of the roadway to the
connecting County road (Paradise Road). This is an important point since
DCD recently approved a minor modification to a final binding site plan
under JCC 18.35.520(1) (Pleasant Harbor MLA12-00207) that included
reorienting the internal roadway for better circulation, but did not include
altering or moving the access point off State Route 101. DCD determined
this was allowed as a minor modification based upon an interpretive
precedence set by former Jefferson County Hearings Examiner, Iry Bertig,
with respect to an earlier application which lead to the approval of the
minor modification of a Binding Site Plan through a Plat Alteration
(SUB 12-00018 Pleasant Harbor Marina) of the internal roadway, as long
as the State Highway access point remained the same. Based upon that
precedent, the phrase "location or re -location of a road or street" can
reasonably be referred to the access point where the subdivision roadway
meets the County or State right of way, since the proponent of the plat has
a free hand to draft the internal roadways within the plat as it wishes, the
only constraints on such drafting being in this case Ordinance No. 04-
0526-92, the MPR Code (JCC Title 17), JCC Title 18 and state
subdivision regulations. However, recognizing those restraints, staff also
concludes that the intent of (1)(a) is to ensure adequate safety and
construction review by Public Works and the Fire District of the
reoriented internal roadway design since it is proposed to alter the
roadway's location from what gained original preliminary approval. Staff
therefore recommends as a condition on approval of the proposed minor
modification that Public Works and the Fire District review and approved
any internal roadway modifications.
b. The creation of an additional lot, tract or parcel;
Staff analysis: no additional lots are proposed.
21Pagc
c. The creation of a lot, tract or parcel that does not qualify as a buildable lot
pursuant to this code;
Staff analysis: all lots shall be buildable under the Jefferson County Code
and the Port Ludlow Development Agreement and JCC Title 17.
d. The relocation of an entire lot, tract or parcel from one parent parcel into
another parent parcel;
Staff analysis: not applicable since there is only one parent parcel.
4. JCC 18.35.340(2) requires to make written findings and conclusions documenting
the following conditions:
a. The modification will not be inconsistent or cause the long subdivision to
be inconsistent with the decision of the county preliminarily approving the
application;
Staff analysis: The proposed modification is actually necessary to meet
condition #2 of the preliminary approval (see attached MLA07-00593) as
a new plat map must be produced to correct the lots that were under 5,000
square feet. Condition #6 would be affected by the modification;
however, the modification of the internal roadways will be in "substantial
conformance" with the approved design.
b. The modification will not violate the intent of the original conditions of
application approval; and
Staff anal sis: as stated above, the reorientation of the internal roadways
will not violate the intent of condition #6, nor will it be inconsistent with
the interpretation to allow them as a minor modification.
c. The modification will not cause the long subdivision to violate any
applicable county policy or regulation;
Staff analysis: the proposed modification is consistent with established
county policy as a minor modification and shall meet all applicable code.
5. JCC 18.35.340(3) requires any modification to the preliminary plat that includes
any of the items under 18.35.340(1) and does not meet the criteria under
18.35.340(2) shall be processed under a new preliminary long plat application.
Staffanalysis: the proposed modification as analyzed under sections 3 and 4
above indicates that the modification would not require a new preliminary plat
approval, but could be processed as a Type I administrative decision as described
under JCC 18.35.340(1).
Staff Conclusion
Staff concludes and recommends that the proposed modification to preliminary plat
approval MLA07-00593 Ludlow Cove II be processed as a Type 1 subdivision minor
modification under JCC 18.40 as prescribed under JCC 18.35.340(1), with the condition
that Public Works and the local Fire District review and approve the modification.
3 1 Page
ADMINISTRATOR REVIEW
" Process as a Type I Subdivision Minor Modification
Process as a Type III Subdivision Long Plat
S ie oskins, UDC Administrator
41 Page
PORT LUDLOW
ASSOCIATES LLC
April 28, 2018
Mr. David Johnson
Jefferson County Department of Community Development
621 Sheridan Street
Port Townsend, WA 98368
Re: Olympic Terrace 2, Phase 2 Entitlements Narrative
Dear Mr. Johnson:
JEFFERSON COUNTY DCD
This letter is intended to serve as a narrative to accompany the supporting documents for Port Ludlow
Associates, LLC request for a 12 -month extension of the Olympic Terrace 2, Phase 2.
In early 2017 after conducting a site visit to Olympic Terrace 2, Phase 2, Port Ludlow Associates, LLC
discovered that wetlands located within the site appeared to have migrated. Raedeke Associates, Inc.
conducted a review and issued a Wetland Delineation Report on May 17, 2017.
After review of the report and subsequent surveying of the site, it was determined that Wetlands C, D,
E, F, I, X and Z adversely affected the ability to construct the lots on Road F and several lots on Road
E. Wetland A and Stream 1 have a similar effect on Road B. The wetlands and associated buffers are
depicted on sheet EN -20.
In March 2018, Port Ludlow Associates conducted lot yield studies on an area between Road E and
Road B. It was determined that a total of 20 lots could be constructed in this area. The lot locations are
depicted on sheet PL -01.
In April 2018, Port Ludlow Associates conducted lot yield studies on an area west of Road B. It was
determined that a total of 18 lots could be constructed in this area. The lot locations are depicted on
sheet PL -02.
Thank you for your time and consideration.
Sincerely,
Cliff OBrien
Port Ludlow Associates, LLC
CC: Diana Smeland, Port Ludlow Associates, LLC
Marcos de Sa e Silva, Davis Wright Tremaine
Port Ludlow Associates LLC
7o Breaker Lane I Port Ludlow WA 98365
p: 36o-437-8244. I f: 36o-437-2522
www.porttudtowassociates.com
100 �' DEPARTMENT OF COMMUNITY DEVELOPMENT
621 Sheridan Street, Port'1'owmend, WA 98368
Tel: 360 379 4450 lax: 360 379 4451
Webs4z�rn�mir�dcvc6_0cmc _
Ys7r I N GS�
PERMIT APPLICATION
Steps in the Permit Process: '�J�j
-Review application checklist to ensure all information is completed prior to submitting application. u ° jc,
-Make sure septic has been applied for and water availability has been proven. Q
-Make an appointment to meet with the Permit Technician by calling 360-379-4450.
-This is not a standalone application; it must be accompanied by a project specific supplemental application.
-Fees will be collected at intake. Additional fees may apply after review and payment is required before permit is issued.
For Department Use Only
Related Application #s:
Site Information
Building Permit #
MLA #
Assessor Tax Parcel Number: 978802500, 978802501, 978802502, 978802503, 978802504
Site Address and/or Directions to Property: Property is located in the Olympic Terrace 2, Phase 2 Prelim. Plat
Access (name of street(s)) from which access will be gained
Present use of property: 9100 - Vacant Land
Description of Work (include proposed uses)
Wastewater - Sewa
Mt Wilder
This application is for a Type I Minor Plan Modification
This property is served by Port Townsend or Port Ludlow sewer system? YES V( NO
If not served by sewer identified above, identify type of septic system below:
Type of Sewage System Serving Property:
Septic Septic Permit #:
Community Septic Name of System:
Are other residences connected to the septic system?
Additions or repairs to sewage system:
Is it a complete or partial system installation:
Has a reserve drainfield been designated?
Complete Partial
Yes
[ice
Case #:
Date of Last Operations & Maintenance check: Attach last report to application
Describe or attach any drainfield easements, covenants or notices on title, which may impact the property:
The authorized agent/representative is the primary contact for all project -related questions and correspondence. The County will mail
/ e-mail requests and information about the application to the authorized agent/representative and will copy (cc) the owner noted
below. The authorized agent/representative is responsible for communicating the information to all parties involved with the
application. It is the responsibility of the authorized agent/representative and owner to ensure their mailbox accepts County email (i.e.,
County email is not blocked or sent to "junk mail").
Applicant./Property Owner Information
Property Owner:
Name:
Port Ludlow Associates
Address:
70 Breaker Lane, Port Ludlow, WA 98365
Phone #:
(360).437-2101 E-mail Address:
Please coma Authorized A ntlRe sent tive with project info. (select only one).
Property Owner Signature: r Date: 05/09/2018
ch owner(s) information and signatures.
Note: For projects with multiple owners, attach a separate sheet with ail
Applicant: Authorized Agent/Representative (If other than owner)
Name:
Cliff OBrien
Address:
70 Breaker Lane, Port Ludlow, WA 98365
Phone #:
(360) 301-3179 E-mail Address: cobrien@westharborhomes.com
Professional: Is this an Authorized Agent/Representative for this project? NO YES
Engineer
Architect Surveyor Contractor Consultant
Name:
Port Ludlow Associates _ License # PORTLAL9941_8
Address:
70 Breaker Lane, Port Ludlow, WA 98365
Phone #:
(360) 301-3179 E-mail Address: cobrien@westharborhomes.com
Professional: Is this an Authorized Agent/Representative for this project? NO YES
Engineer
�/ Architect Surveyor Contractor Consultant
Name:
Michael Anderson License #
Address:
330 Cleveland Street, Port Townsend, WA 98368
Phone #:
(360) 531-1011 E-mail Address: santiago2@cablespeed_.com
Professional:
Is this an Authorized Agent/Representative for this project? NO YES
Engineer
Architect Surveyor Contractor Consultant
Name:
Union Studio License #
Address:
140 Union Street, Providence, RI 02903
Phone #:
(401) 272-4724 E-mail Address:
By signing this application form, the owner/agent attests that the information provided herein, and in any attachments, is true and
correct to the best of his or her knowledge. Any material falsehood or any omission of a material fact made by the owner/agent with
respect to this application packet may result in making any issued permit null and void.
I further agree to that all activities I intend to undertake or complete associated with this permit will be performed in compliance with
all applicable federal, state and county laws and regulations and I agree to provide access and right of entry to Jefferson County and its
employees, representatives or agents for the sour�xcrse�app)ication review and any required later inspections. Applicant may
request notice of the C nty's int�nt.to.�ntErlapon the property for visits related to this application and subsequent permit issuance.
Signature- Print Name: Cliff OBrien Date: 05/09/2018
4UN
DEPARTMENT OF COMMUNITY DEDMENT
621 Sheridan Street, Port Townsend, W.A 98368 i
Tel: 360 379 4450 I Fax: 360 379.4451 t7 9 X016
Web :.w.,.- , :,, -i i. %v -i , .. i , ii�y cvc^IE�ametit 'rEFF�RS
E-mail: �Irtl�sY o. et fifer -son wa.u-s ON U
rs � Clp myoCD
SUPPLEMENTAL APPLICATION
LAND DIVISION
MLA PROJECT/APPLICANT NAME:
# 05-00593 Olympic Terrace 2, Phase 2/Port Ludlow Associates
Submittal Requirements
1 A completed Permit Application and State Environmental Policy Act (SEPA) Checklist (if applicable).
Representative authorization is required if application is not signed by owner.
2. Short Plat, Long Plat or Binding Site Plan application fee (as applicable), as set forth in the Jefferson County
Fee Ordinance, as amended.
3. Any supplemental information identified by the Administrator.
4. Certificate of Water Supply Utility Service Form.
5. Five (5) paper copies of a preliminary plat meeting the requirements of Jefferson County Code (JCC)
18.35.110 and 18.35.120 for short plats, or JCC 18.35.290 and 18.35.300 for long subdivisions/binding site
plans and identifying points of access, all easements, deeds, restrictions, or other encumbrances restricting
the use of the property, as applicable. Copies of the applicable JCC sections are attached for your use.
6 Where site conditions require a special report to assess or address any probable significant adverse
environmental impacts, a study (or studies, as applicable) prepared by a competent professional may be
required if deemed necessary by the Administrator.
7 Evidence of compliance with JCC 18.30.070, Stormwater Management Standards, as deemed necessary by
the Administrator.
8. The preliminary plat must be prepared in accordance with JCC 18.35.110 for short plats, or 18.35.290 for
long plats. The contents of the preliminary plat must provide the information listed in 18.35.120 for short
plats and 18.35.300 for long plats.
9. The following supplemental information
Subdivision Name: Olympic Terrace 2, Phase 2
Land Use (check one): ❑ Residential ❑ Commercial .�
Industrial
Total Acreage of Property: 131.64 Total Lots Proposed: 38
Water Supply (check one): ❑ Individual Wells ❑ Community Water System
Sewaae Disposal Method: Community Sewer - Olympic Water and Sewer, Inc
Average Lot Size: .39 acres Minimum Lot Size: .28 acres Open Space115.02
Page 1
10. I, Diana Smeland , do hereby swear and certify that in addition to the land
subject to this application (check the box below which applies)
❑ I have no interest in
1 & I have an interest in
land within 300 feet of any portion of the subject property by reason of ownership, contract for purchase by
agreement or option by any person, family member, firm, or corporation in any manner connected with me or
the development.
7
yl yeti 5/9/2018
SIGNA URE DATE
11 The applicant hereby certifies that the preliminary plat provides an accurate representation of the proposed
land division; and the applicant hereby acknowledges that any approval issued on this application may be
revoked if any such statement is found to be false.
SIGNATURE
5/9/2018
DATE
Page 2
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Jefferson County, WA POPE KBOU lCBs K60 6�-M
thereafter approve or disapprove the preliminary long plat; the Board's
approval of the preliminary long plat and supporting submissions shall
furnish a firm basis upon which the applicant may proceed with
development of the long subdivision andpreparation of the final long
plat in compliance' with these regulations, and in accordance with any
conditions of approval imposed by the Board; or
b. If, after considering the matter at a public meeting, the Board deems a
change in the Hearing Examiner's recommendation approving or
disapproving any preliminary plat necessary, the change of the
recommendation shall not be made until the Board conducts its own
public hearing and thereupon adopts its own findings and thereafter
approves or disapproves the preliminary long plat. Such public hearing
may be held before a committee constituting a majority of the -Board.
If the hearing is before a committee, the committee shall report its
recommendation on the matter to the full Board for final action.
2. The Clerk of the Board shall keep records of the public meetings and public
hearings set and held by the Board which shall be made available for public
inspection.
3. In any event, the Board shall take action on a preliminary long plat within
ninety (90) days of the date of the filing of a completed application unless the
applicant consents to an extension of the' time period PROVIDED, if an
environmental impact statement is required, the ninety (90) day period shall
not include the time spent preparing and circulating the environmental impact
statement.
4. The Planning Department shall notify the applicant of the Board's action by
mail as soon as practicable after the action. The notification shall specify any
conditions imposed, or in the event of disapproval, the reasons thereof.
5. The Board's approval of the preliminary long plat and supporting submissions
shall furnish a firm basis upon which the applicant may proceed with
development of the long subdivision and preparation of the final long plat in
compliance with these regulations and in accordance with any conditions of
approval imposed by the Board.
6.211 )_Constrijction Rha§ -e: Upon receipt of preliminary long plat approval, the
applicant may proceed with detailed engineering plans for construction of roads,
bridges, utilities, drainage works and other required improvements. After submission
of plans to the departments and agencies having jurisdiction, and receipt from them
of the necessary permits and approvals, the applicant may proceed with construction
PROVIDED, arrangements shall be made for inspection by the Department of Public
Works, and by other departments and agencies having jurisdiction.
6.212 Expiration: Approval of a preliminary long plat shall expire unless the final
long plat is submitted in proper form for final approval within thirty-six (36) months,
unless an extension is granted by the Board upon an
Rrz
IalEI011111111111111111111111111111111rson Cminty, pOpE �� �.:
affirmative recommendation of the Planning Department at least thirty (30) days prior
to the date of expiration. Applicants may submit written extension requests to the
Planning Department at least thirty (30) days prior to the date of expiration. The
Board may grant extensions not to exceed twelve (12) months, upon a showing that
the applicant has in good faith attempted to submit the final long plat within the
initial twelve (12) month period.
_Q.21 � Ren ,wal_PrQj� ire: Along plat upon which preliminary approval has expired
shall be resubmitted and processed as a new application. _
6.214 Final Lon Pla :
1. The final long plat and supporting data shall be prepared in accordance with
Appendix D of this ordinance, and shall be submitted to the Planning
Department. When the Hearing Examiner has conducted a public hearing prior
to preliminary long plat approval, the final tong plat and supporting data shall
be submitted to the Planning Department no later than thirty (30) days prior
to final review by the Board.
2. The Planning Department shall cause the final long plat to be circulated to the
Department of Public Works and the Health Department for their individual
approval in accordance with the conditions for final long plat approval and the
requirements of this and other applicable laws andlor ordinances. The
Planning Department shall provide a copy of the plat to the County Assessor
who shall segregate the assessed valuation of the property being platted and
furnish same to the County Treasurer for segregation of taxes.
3. When the Hearing Examiner has conducted a public hearing prior to preliminary
long plat approval, the Planning Department shall check the final lona plat and
supporting data for compliance with the conditions for final long plat approval
and shall prepare a written recommendation for the advice of the Board. The
Board shall not consider approval of the long plat until the recommendations
of the Health Department, the Department of Public Works, the Planning
Department, and other relevant government agencies are in hand.
4. The Health Department and the Department of Public Works shall promptly
notify the Planning Department of any obstacles or problems which prevent
or delay approval of the long plat, and the Planning Department shall
thereupon notify the applicant. in all cases where a final long plat is not
approved within sixty (60) days, for long plats consisting of five (5) to
fourteen (14) lots, or ninety (90) days for long plats consisting of fifteen (15)
or more lots, the Planning Department shall either return the long plat to the
applicant with a statement of the reasons approval is denied, or shall secure
a written authorization from the applicant permitting the long plat to be
considered for a longer period.
5. After approval by the Health Department, the Department of Public Works,
and the Planning Department, the taxes and delinquent
37
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PORT LUDLOW VILLAGE COUNCIL (PLVC)
P.O. Box 65012, Port Ludlow, WA 98365
www.,P1vc�01g
May 16, 2018 !
MAY 16 2016
Commissioner Kate Dean, Jefferson County ;JEFFERSON COUNTY DM
Commissioner Kathleen Kler, Jefferson County
Commissioner David Sullivan, Jefferson County
Philip Morley, County Administrator, Jefferson County
David Wayne Johnson, Lead Planner, Port Ludlow, Jefferson County
Re: PLA Request for Preliminary Plat Extension, OTII, Phase 2, MLA05-00013
Port Ludlow Village Council (PLVC) supports Port Ludlow Associates (PLA) request for an
additional one-year extension of the preliminary plat approval for Olympic Terrace Division Il,
Phase 2. In addition, we would encourage modifying the plan to provide a 150 foot tree buffer
along the Southern border below Road E. This would provide screening for the homeowners
from the eventual tree harvesting by DNR on the adjacent parcel.
Yours truly,
Bill Dean
President
Cc: Diana Smeland, PLA
Gil Skinner, SBCA