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HomeMy WebLinkAbout052118_cbs01 C(r 4%CON14/ District No. 1 Commissioner: Kate Dean CG t9 District No. 2 Commissioner: David W. Sullivan ,6,.°44,7'1% District No.3 Commissioner: Kathleen Kler 4lA to co -, �< County Administrator Philip Morley r Clerk of the Board: Erin Lundgren DSIII NGS© DRAFT MINUTES Week of March 19,2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD:The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual expressed concerns regarding the Brinnon Master Planned Resort; • An individual stated the Native Connections Group is assisting the Port Gamble S'Klallam Tribe in seeking nomination for the kettles in Pleasant Harbor to be listed as a State Historic Site. She made the Commissioners"Save the Kettles"buttons; • An individual: 1) Stated that he watched a presentation on a climate change study; and 2)Talked about injection wells, kettles and the health of the Hood Canal; • An individual: 1) Stated he is saddened that Commissioner Kler is not seeking re-election,but there are qualified candidates; 2) Gave information on single-payor healthcare; and 3) Spoke about President Donald Trump and gave predictions on what his next steps are; • An individual 1) Stated that there were media reports saying the school walkout was leftist, but he is far left and offered to coordinate the walkout,but they didn't need his help; 2) Urged the Commissioners to not let the gun issue fade away; and 3) Commented on the wonderful job Commissioner Kier has done; • An individual: 1) Thanked the Commissioners for their service; 2) Stated the County needs to do a better job of becoming transparent and the newly proposed County Public Records Request Policy needs work; and 3) The Commissioners need to update the public on items such as the Port Hadlock Sewer Project and other boards and committees they sit on; • An individual: 1) Thanked the Commissioners for their service; 2)Voiced his concern over propane businesses blowing up during a natural disaster; and 3) Stated that the Department of Emergency Management is very close to a propane company; and • An individual: 1) Stated he is happy someone else is interested in Public Records; and 2) Gave suggestions on the newly drafted County Public Records Policy. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Kier seconded the motion which carried by a unanimous vote. 1. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Monday, April 2, 2018 (NOTE: A Special Meeting will be held on Monday, April 30, 2018 at 9:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse) Pagel Commissioners Meeting Minutes of March 19, 2018 2. BID AWARD re: Official County Newspaper; In the Amount of$8.50 per Column Inch; Jefferson County Administrator; Port Townsend-Jefferson County Leader 3. AGREEMENT re: Port Hadlock Sewer Value Engineering; In the Amount of$81,003; Jefferson County Public Works; Tetra Tech, Inc. 4. AGREEMENT re: Salmon Creek Bridge-West Uncas Road, Project No. 18019341, County Road No. 500209, RCO Project No. 15-1192; In the Amount of$942,367; Jefferson County Public Works; Nordland Construction NW 5. AGREEMENT,Amendment No.2 re: Expanded Mental Health(MH) and Chemical Dependency (CD) Treatment; An Additional Amount of$22,284 for a Total Amount of$92,409; Jefferson County Public Health; Jumping Mouse Children's Center 6. AGREEMENT,Amendment No. 1 re: Manage Evaluation Tracking Data System for Mental Health/Substance Abuse (MH/SA), Prepare and Present Data Reports; An Additional Amount of $3,589.20 for a Total Amount of$17,946.20; Jefferson County Public Health; Kitsap Public Health District 7. AGREEMENT, Interlocal re: North Pacific Coast Marine Resources Committee Meetings and Educational Outreach Projects; In the Amount of$13,500; Jefferson County Public Health; Clallam County, Washington, Department of Fund/Support 8. AGREEMENT NO. E18-075,Amendment A re: Emergency Management Performance Grant; An Additional Amount of$2,606 for a Total of$20,606; Jefferson County Emergency Management; Washington State Emergency Management Division 9. 2017 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board(CRAB) 10. Payment of Jefferson County Vouchers/Warrants Dated March 12, 2018 Totaling$697,569.83 11. Payment of Jefferson County A/P Warrants Done by Payroll Dated March 6, 2018 Totaling $131,187.78 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:57 a.m. and reconvened at 10:07 a.m. with all three Commissioners present. HEARING re: Community Development Block Grant(CDBG)for 2018 Public Services Grant Application and Closeout of 2017 Public Services Grant; Olympic Community Action Programs(OIyCAP): County Administrator Philip Morley introduced Olympic Community Action Programs (OIyCAP) Executive Director Dale Wilson. He explained that this is an annual process to review and closeout the 2017 Public Services Community Development Block Grant(CDBG) and to adopt a resolution which will be sent to the State to guarantee the County's compliance with the various criteria and requirements of the CDBG programs administered by the State Department of Commerce which allows the County Auditor to work with O1yCAP to submit an annual application for a CDBG for the coming year. The purpose of this hearing is to take public testimony on the proposal to adopt a resolution to allow an application. Page 2 Commissioners Meeting Minutes of March 19, 2018 Mr. Wilson explained that the CDBG and Community Services Block Grant(CSBG) (a federal program which is administered by the state that is designated for operations of Community Action agencies) are treated by OIyCAP as a global fund. They report on what services they provide,but when they report back to those funding sources they will report on all the services they provide. That is driven by the CSBG primarily. Those agencies are providing the resources that are fairly flexible in that they can be moved to a program that is struggling or to new programs. It wasn't until last October that OIyCAP was able to implement a new data collection and reporting system, so this report does not include everything OIyCAP provides. He discussed the new system and explained the discrepancies with the report on the local food banks and the report on the number of clients served in Jefferson and Clallam Counties for the months of October through December. He reviewed the 2017 statistics and discussed the various programs OIyCAP provides which includes, but is not limited to: Early Childhood Education; Elder Services-Dementia and Day Services; Emergency Rental Assistance; Housing Assistance; In-Home Care; Senior Nutrition; LIHEAP (Low- Income Home Energy Assistance Program); and Volunteer Center. Chair Sullivan opened the hearing for public testimony. Dan Toepper, Port Ludlow: Stated he would like to pick up on something that was mentioned here about the LIHEAP program, and this plays into again the free-flow of information and transparency between different non-governmental organizations and governmental organizations. The PUD has had real problems communicating with the public. It has had trouble with outreach. I see the County having a lot of these same difficulties. This is a case where in your morning meetings when you get a large amount of the public here to speak to these things, not always the good things, sometimes the bad things,of elaborating on what's going on with the things that you're involved in. The LIHEAP program is one that's very advantageous to a lot of people in the County. Some people may not even know about it. This is a case where, you know,rather than talking about national politics or what happened this weekend,make sure you take all the time available to talk about these kinds of issues that a lot of people aren't picking up on. The newspapers don't always get it. They don't always get it exactly right sometimes either, and that's because there just isn't enough discussion about it out and about in the community. Thank you. Hearing no further comments, Madam Chair Kler closed the hearing. Commissioner Kler moved to approve RESOLUTION NO. 14-18 regarding Certification of Compliance for Community Development Block Grant Public Services Grant. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean asked Mr. Wilson if, in the future, it would be possible for him to use their new data system to do a year to year comparison on the numbers served which would be helpful to see trends? Mr. Wilson replied, yes and stated he chose not to do that this year because of the discrepancy in the overall number. He stated he can update the data and send the Commissioners a new version. County Administrator Morley thanked the Auditor's staff for working with OIyCAP to prepare the application and perform the tracking. Page 3 ' Commissioners Meeting Minutes of March 19, 2018 HEARING re:Public Records Act Compliance Policy: County Administrator Philip Morley explained the subject of the hearing is on two items: 1) Proposed Resolution establishing the Jefferson County Public Record Act(PRA) Compliance Policy; and 2) Proposed Ordinance establishing updated charges in the proposed policy and to add those charges to the Jefferson County Code Appendix Fee Schedules. Both the ordinance and the resolution reflect the changes made to the state PRA in 2017 and the County's continuing effort to strengthen its Public Records Request management system. Public Records Administrator Ken Hugoniot stated that he has lived in other areas of the world where the idea of an open public government is not even thought of. He added that he has only heard from three individuals regarding the proposed PRA Compliance Policy. He appreciates Jefferson County's commitment to public records requests and noted that having an open government is not cheap and the benchmarks to get to where we are have been relatively expensive. Information from the agenda materials state: "The current Jefferson County policy for public records requests, Jefferson County Records Access Policy, has been in place since 2006. State legislation, effective July 23, 2017, has amended significant features of the PRA, and the County has been implementing enhancements to our Public Records Management System, both of which require Jefferson County to adopt new procedures as well as update some already existing procedures. The legislation was adopted in ESHB 1594 and ESHB 1595. The new legislation also authorizes jurisdictions to collect fees for electronic copies of public records. Staff has prepared the proposed policy to implement the changes mandated by the new legislation and update the procedures to be used by Jefferson County employees when responding to Public Records requests. The proposed resolution is designed to replace, rather than amend, the Jefferson County Records Access Policy. The most significant changes to the current policy are those aspects designed to comply with the recently enacted legislation. Key among those are updates to procedures for clarification of requests, logging of requests, and collection and reporting of data regarding all requests that come to Jefferson County. The proposed fee ordinance would establish a cost schedule of charges for paper and electronic copies produced in response to public records requests. The proposed cost schedule adopts default fees outlined in state statute, effective July 23, 2017 RCW 42.56.120 as an alternative to charges for actual costs. The new policy has been through an extensive staff development and review process. Additional revisions were made to the proposed policy between August 2017 and present. Staff agrees some changes to the proposed policy should be made and suggests that the Board hear the public testimony and consider further changes to improve the policy after all public comments and testimony are received. Page 4 Commissioners Meeting Minutes of March 19, 2018 Staff does not recommend adoption of the State's Model Rules by reference. Among other reasons, adoption of the Model Rules by reference would not accomplish a key goal of the proposed policy, namely in compliance with the requirement in the PRA in RCW 42.56.040 that the County have a document that describes the structures and procedures adopted by the County on how it complies with the PRA. There are structures and procedures that the County employs to comply with the PRA that are not described in the Model Rules. " Chief Civil Deputy Prosecuting Attorney(DPA) Philip Hunsucker stated the intent of the policy is for it to be a living document which can be changed as necessary. If a large change comes down from the legislature, we will be able to change it again. He added that it will also be used a manual for those who handle public records requests. Chair Sullivan opened the hearing to public testimony. Dan Toepper, Port Ludlow: He stated he will be speaking rhetorically and from a community standpoint, not as an individual. Access to records and data and the free-flow of information. County staff time, your time, the cost of things, the more things you can get out front, the less you will have the need for people to get records requests and it will free up staff time. He does not know if the proposed policy will help with that, more than hinder. Rhetorically, that needs to be talked about amongst yourselves more, or with staff. It is a matter of transparency. There is a lot of different issues out there that people can't make these meetings. They don't want to listen to tapes. They get second-hand information and that leads to poor decisions being made. When it comes to the Agenda, he knows it is a boiler plate from the RCW,but regarding Executive Sessions, he sees more and more potential or existing litigation. Is there something that can be put out as a statement in addition to that,that is not specific enough to upset the confidentiality? Maybe DPA Hunsucker can prepare for the Board to read at the morning session? Maybe he can speak to exactly what is going on so we don't need records requests to find out what the heck is going on with the County or County government? Thank you. Tom Thiersch, Jefferson County: He stated there is an interesting point regarding costs. Over the last decade the County has paid over$300,000 in penalties because it didn't comply with the Public Records Act. No locally adopted policy will fix that. The policy is not compliance. The existence of a policy does not guarantee or do anything to ensure compliance. It's up to the people who have to know their jobs and what their responsibilities and requirements are under the Act. County employees have failed we the public miserably in that respect. They have silently withheld records,had records requests sitting on their desk for a year. It is really,really sad. No policy will fix that. You need better training for people to know what their jobs are and to take their jobs seriously, and not try to lie to the public and hide records. This policy is so large, and a large part of its volume is that it repeats a lot of words it has borrowed from the RCW and elsewhere. That is a problem which he pointed out earlier today. As soon as part of that law changes, your copy of that part of the law is no longer valid and is very likely dangerously misleading to any member of the public who reads those words in your policy and does not go back to the original case law to find out what the real fact is. That is a serious problem. Every place in the 36 pages where there is a footnote reference, all of that stuff needs to be removed and simply leave the RCW to stand as it is. Don't try to repeat the words, it will just get you in trouble. He understands it is a great idea to have a procedures manual for employees who have to comply with the law,but that procedures manual does not have to be a part of this kind of formal ordinance and resolution process. It Page 5 Commissioners Meeting Minutes of March 19, 2018 is directly administrative procedure stuff that should be documented separately for staff to follow. If the public wants to understand more clearly how Public Records Requests work, they should visit the Municipal Research and Services Center(MRSC), it's a lot more straight forward. Section 6.14 of the proposed policy encourages violation of the Public Records Act, stating that you do not need to log every public records request. HB 1594 says you do, and that is a reason it justified adding new fees to the Act. If you don't log all the requests, you don't know how much time you are spending on all the requests, so you need to fix that. You need to establish a deminimis cost schedule, something like 25 pages free like the Attorney General's Office does. Mike Belenski: He stated that he made a request for 42.56.040,mentioned by DPA Hunsucker, and it is supposed to be prominently displayed. When he asked where it was properly displayed,people could not show him. Eventually it was supposedly hanging on a bulletin board outside the County Administrator's Office. The records he has gotten so far fall way short of compliance with 42.56.040. It talks about procedures, you have no procedure for processing a public records request. Each employee will process the request, it looks like, however they feel. So if it's from Mike Belenski or Tom Thiersch, it will get handled differently than if it's from a supporter of one of the Commissioners. There needs to be a procedure such as, if the request comes in, this is how it's routed, this is who sees it, this is how its handled, and this is how the person gets the record. To him, that is pretty straight forward. He talked to employee Leslie Locke and found out that David Alvarez screwed him over six months prior, and not her. Whoever is touching the request,people have a right to know how this thing is getting processed, who's seeing it, who's pulling the strings. There is a lack of transparency. In your request, where is the County Records Administrator in your policy? He's not even in there. How does he fit into the equation. People have a right to know who's handling the request, where they searched for records, how it all comes about. There just isn't any of that. Regarding a previous public testimony comment, the last Executive Session the Commissioners had,he asked DPA Hunsucker and County Administrator Morley what was the potential litigation? You seem to have one of these every week,right? How can a member of the public determine if this is a legitimate potential litigation session if we don't even know what the topic is. Are you thinking of suing me? You don't like my jacket so you're going to sue me? What's the purpose? You have to be able to articulate what you're doing so people have an idea that what you're going into Executive Session for is legitimate or not. Joy Baisch, Brinnon: She stated that she and her husband owned a company called American Data Guard(ADG) Enterprises, Inc. It was a document shredding company. They had eleven of the top legal firms in Seattle as their clients, specifically for these issues. They shred whoops. Do you remember whoops? Part of the reason for that lawsuit was because that organization that formed that group, didn't have a policy in place. You need a policy in place. Your staff should be following a shredding procedural policy and a time retention document policy, if you're doing that, you don't have a problem. If you are microfiching it, make that available. It's real simple. Thank you. County Administrator Morley encouraged the Chair to close public testimony and begin the deliberation process and added that the Board can direct staff to make changes to the draft and prepare for consideration at a later date. Hearing no further public testimony Chair Sullivan closed the public hearing. Commissioner Kler asked about the possibility of separating out the policy from the procedure manual? County Administrator Morley replied that if we were to try and separate them,his concern is that there Page 6 Commissioners Meeting Minutes of March 19, 2018 will be a grey area of what is process and procedure, and what is policy. DPA Hunsucker added that they had looked at PRA policies that separated the two, but those examples looked longer and repetitive. The Board reviewed GovQA and its role with identifying and fulfilling public records requests. Chief Civil DPA Hunsucker stated that the policy was written with GOVQA in mind, although not referenced by name as it may not be there forever. The Board reviewed public testimony comments and decided to continue deliberations at a future date. EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to 12:00 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:45 a.m. to 12:12 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:12 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Rhododendron Festival; Public Works Director/County Engineer Monte Reinders and Parks and Recreation Manager Matt Tyler briefed the Board on the damage done to Memorial Field by past carnivals and discussed options for mitigating those damages. • Emergency Management Director; The County is holding interviews for four semi-finalists. • Board of County Commissioners' meetings; Hardware installation to live stream the Commissioner meetings will start tomorrow. • Trust for Public Lands and Jefferson Land Trust; Commissioner Dean met with the groups to discuss how to prioritize conservation and still accommodate for growth. The Board discussed Sentinel Landscape Designation. • Department of Community Development; The Board discussed publishing an alternative timeline regarding the Critical Areas Ordinance • Economic Development Council Team Jefferson; County Administrator Morey reviewed Opportunity Zones and Opportunity Funds with the Board. The meeting was recessed at 3:15 p.m. and reconvened at 3:24 p.m. with all three Commissioners present. Page 7 Commissioners Meeting Minutes of March 19, 2018 LETTER re: Opportunity Zone Designation and Competitive Applications: County Administrator Philip Morley continued to review the Department of Commerce Opportunity Zone Nomination form for Competitive Application with the Board. Criteria includes: Overview of the area, investment opportunity, economic need and impact, social equity and partnerships. Commissioner Kler confirmed that the Economic Development Council Team Jefferson will be making the final determination on which town will be proposed as competitive and which will be designated. Commissioner Kler moved to have the Chair sign an official letter of support for the applications prepared by our Economic Development Council Team Jefferson for the Opportunity Zone designated and Competitive Applications. Commissioner Dean seconded the motion which carried by a unanimous vote. LETTER of RECOGNITION re:Jail Superintendent Steve Richmond's Retirement: Commissioner Kler stated that Jail Superintendent Steve Richmond is retiring on March 21, 2018. She moved that the Board of County Commissioners approve a letter recognizing him for his many years of dedication to the Sheriff's Office and the residents of Jefferson County. Commissioner Dean seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION—Continued: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • The Commissioners reviewed their meeting schedules Miscellaneous Items—Continued: • Upcoming Housing meeting; Port Townsend City Council will be invited by the Board of County Commissioners for a joint meeting on housing • Washington State Department of Natural Resources; Upcoming Junior Taxing Districts informational meeting Page 8 Commissioners Meeting Minutes of March 19, 2018 "t NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:24 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 9 �'� COMM, District No. 1 Commissioner: Kate Dean ON C061:1/, District No. 2 Commissioner: David W. Sullivan „t9 4' ' District No. 3 Commissioner: Kathleen Kler ,.� County Administrator Philip Morley F. Clerk of the Board: Erin Lundgren `�S'44tre tof RING © pi" A MINUTES 7 . Week of March 26,2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler. Commissioner Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual requested County support in the form of a resolution to assist Brinnon in upgrades to the Brinnon Commercial Zone; • An individual requested the Commissioners brief the public on the activities of the other boards they serve on; • An individual stated: 1) The audio of the Commissioner meetings should be made available online; 2) Streaming the Commissioner meetings online is a great step forward; and 3) He is disappointed that Commissioner Dean is not attending the Commissioner meeting via teleconference; • An individual stated: 1) He was excited to see people marching; 2) He started counting gunshots coming from the Jefferson County Sportsmen's Association Gun Club; and 3)He is building a machine that will count shots fired all day; • An individual stated three Jefferson County employees should be fired and gave reasons why; • An individual stated: 1) He is happy to see people marching; 2) Farming and farmers are very important in Jefferson County and the County should provide assistance; and 3) He blames certain drugs and video games for the rise in school shootings; • Three individuals voiced concerns about the Brinnon Master Planned Resort development, the kettles and other environmental issues that may affect Treaty Rights; and • An individual: 1) Requested an update on the Shooting Range Moratorium Committee; 2) Stated the activities at the Tarboo Lake property owned by Joe D'Amico may warrant a site visit; and 3)Offered to share his lawyer's advice regarding lawsuit claims against the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kier moved to approve all the items on the Consent Agenda as presented. Chair Sullivan seconded the motion. The motion carried. 1. RESOLUTION NO. 15-18 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 2. AGREEMENT, Amendment No. 1 re: Total Compensation Salary Study; No Change in Dollar Amount, Extension of Time Only; Jefferson County Administrator; Cabot Dow Associates, Inc. 3. AGREEMENT, Amendment No. 1 re: Board of County Commissioners Chambers Video 1 Streaming and Archiving Additional Judicial Combo License; An Additional Amount of$600; Page 1 Commissioners Meeting Minutes of March 26, 2018 Jefferson County Central Services; AV CaptureAll, Inc. 4. AGREEMENT,Addendum No. 1 re: Auctioneer Services for the Administration of an Onsite Auction of Surplus County Property; No Change in Dollar Amount, Extension of Time Only; Jefferson County Central Services; James G. Murphy, Inc. 5. AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal Notices; In the Amount of$8.50 per Column Inch; Port Townsend-Jefferson County Leader 6. AGREEMENT, Interlocal re: Weed Removal in City Parks; No Dollar Amount; Jefferson County Noxious Weed Control Board; City of Port Townsend 7. AGREEMENT, Interlocal re: Control of Noxious Weeds in Utility Right of Way; No Dollar Amount; Jefferson County Noxious Weed Control Board; Public Utility District(PUD)No. 1 8. AGREEMENT re: Jefferson County Transfer Station Power Pack Slab; In the Amount of $25,070; Jefferson County Public Works; Christensen General Contract, Inc. 9. BID AWARD re: Supply of Aggregate for the County's Bituminous Surface Treatment Program in Calendar Years 2018 and 2019; In the Amount of$266,500; Jefferson County Public Works; Allen Shearer Trucking and Landscape Supply, Inc. 10. Advisory Board Reappointment re: Jefferson County Library Board of Trustees; Five (5) Year Term to Expire April 1, 2023; Dr. Sylvia White 11. Advisory Board Reappointments (2)re: Jefferson County Planning Commission; 1) Four(4) Year Term to Expire March 17, 2022; District No. 2 Representative, Loma Smith; and 2) Four(4) Year Term to Expire March 17, 2022; District No. 3 Representative, Tom Giske 12. Payment of Jefferson County Vouchers/Warrants Dated March 19, 2018 Totaling$310,940.49 13. Payment of Jefferson County Payroll Warrants Dated March 20, 2018 Totaling$80,367.64 and A/P Warrants Done by Payroll Dated March 20, 2018 Totaling$16,691.42 APPROVAL of MINUTES: Commissioner Kier moved to approve the Regular Meeting Minutes of December 4, 11 and 18, 2017 and Special Meeting Minutes of December 4, 13, 14 and 19, 2017 as presented. Chair Sullivan seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and County Administrator Philip Morley briefly updated the Commissioners on the Department of Commerce Opportunity Zone and Competitive Application discussed during last week's Commissioner meeting, and the Hoh Tribe's interest in Brinnon being the designation for their Tribe. BID OPENING re:Dosewallips Road M.P. 1.67 Permanent Repair, County Project No. 1019960, County Road No. 250008: Public Works Engineering Services Manager Eric Kuzma and Project Manager Mark Thurston were present for the bid opening. The Engineer's estimate is $153,081. Mr. Thurston opened and read aloud the following four bids: BIDDER BID AMOUNT Raptor Excavating and Contracting $144,369.78 Bruch &Bruch Construction $167,104.69 Hansen Excavation $131,667.10 Lakeside Industries $154,851.00 Page 2 Commissioners Meeting Minutes of March 26, 2018 Staff will review the bids and submit a recommendation for bid award to the Board at a future date. The meeting was recessed at 10:05 a.m. and reconvened at 10:15 a.m. with Chair Sullivan and Commissioner Kler present. UPDATE re: Critical Areas—Recommendation to Extend Adoption Date: Department of Community Development(DCD) Director Patty Charms explained that under the current Growth Management Act (GMA), the County is required to update the Comprehensive Plan, which they are scheduled to complete on or by June 30, 2018. She gave a timeline of work being done on the Comprehensive Plan and the Critical Areas Ordinance(CAO)Update and requested the Commissioners postpone the CAO Update, while allowing the rest of the Comprehensive Plan to proceed as scheduled. Commissioner Kler moved to allow DCD to continue working on the Critical Areas Ordinance (CAO) beyond the Comprehensive Plan Update deadline of June 30, 2018, so that DCD can develop a refined CAO proposal; and develop and present to the Board a new schedule for further engagement with the agricultural community and others, and for making refinements to the CAO prior to finalizing a draft for public hearings that would be held by the Planning Commission and Board of County Commissioners. Chair Sullivan seconded the motion. The motion carried. The meeting was recessed at 10:33 a.m. and reconvened at 10:45 a.m. with Chair Sullivan and Commissioner Kler present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:45 a.m. to 11:00 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:45a.m. to 11:05 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:05 a.m. and reconvened at 1:33 p.m. with Chair Sullivan and Commissioner Kler present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • The Commissioners reviewed their meeting schedules Page 3 Commissioners Meeting Minutes of March 26, 2018 Miscellaneous Items: • Washington State Department of Natural Resources (DNR); DNR staff requested the Commissioners review a draft letter to the United States Navy. The Commissioners will review when Commissioner Dean is present. RECOGNITION re:National Vietnam War Veterans Day: Commissioner Kler stated that March 29, 2018 has been designated as National Vietnam War Veterans Day by the Vietnam War Recognition Act. She moved that Jefferson County, in recognition of National Vietnam War Veterans Day, thank all Vietnam War Veterans and acknowledge March 29, 2018 as the annual recognition day. Chair Sullivan seconded the motion. The motion carried. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items - Continued: • Commercial Shooting Facility Review Committee; County Administrator Morley reviewed an applicant matrix based on district, name, location from shooting range or proposed range and balance consideration. The Commissioners gave input on who they would like to see serve on the committee. • Opportunity Zone; review of the work in progress • Review of upcoming Commissioner meeting topics and hearings • Recycling; Commissioner Kler gave a brief update on recycling impacts for Jefferson County Calendar Coordination—Continued: • The Commissioners reviewed their meeting schedules • County Administrator Morley will be out of the office March 28 and 29, 2018 and will designate Central Services Director Mark McCauley as Acting County Administrator in his absence. NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 2:49 p.m. until the next regular meeting or special meeting as properly noticed. Chair Sullivan seconded the motion. The motion carried. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member (Excused Absence) Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 4