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Home My WebLink AboutM032618 COM rrNN �5S, District No. 1 Commissioner: Kate Dean CO 4 District No. 2 Commissioner: David W. Sullivan G, 2•t, District No. 3 Commissioner: Kathleen Kler 22 ti ..0 ; County Administrator: Philip Morley Clerk of the Board: Erin Lundgren & . `9SIII NG�O MINUTES Week of March 26, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler. Commissioner Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual requested County support in the form of a resolution to assist Brinnon in upgrades to the Brinnon Commercial Zone; • An individual requested the Commissioners brief the public on the activities of the other boards they serve on; • An individual stated: 1) The audio of the Commissioner meetings should be made available online; 2) Streaming the Commissioner meetings online is a great step forward; and 3) He is disappointed that Commissioner Dean is not attending the Commissioner meeting via teleconference; • An individual stated: 1) He was excited to see people marching; 2) He started counting gunshots coming from the Jefferson County Sportsmen's Association Gun Club; and 3) He is building a machine that will count shots fired all day; • An individual stated three Jefferson County employees should be fired and gave reasons why; • An individual stated: 1) He is happy to see people marching; 2) Farming and farmers are very important in Jefferson County and the County should provide assistance; and 3) He blames certain drugs and video games for the rise in school shootings; • Three individuals voiced concerns about the Brinnon Master Planned Resort development, the kettles and other environmental issues that may affect Treaty Rights; and • An individual: 1) Requested an update on the Shooting Range Moratorium Committee; 2) Stated the activities at the Tarboo Lake property owned by Joe D'Amico may warrant a site visit; and 3) Offered to share his lawyer's advice regarding lawsuit claims against the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Chair Sullivan seconded the motion. The motion carried. 1. RESOLUTION NO. 15-18 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 2. AGREEMENT, Amendment No. 1 re: Total Compensation Salary Study; No Change in Dollar Amount, Extension of Time Only; Jefferson County Administrator; Cabot Dow Associates, Inc. 3. AGREEMENT, Amendment No. 1 re: Board of County Commissioners Chambers Video Streaming and Archiving Additional Judicial Combo License; An Additional Amount of$600; Page 1 Commissioners Meeting Minutes of March 26, 2018 Jefferson County Central Services; AV CaptureAll, Inc. 4. AGREEMENT, Addendum No. 1 re: Auctioneer Services for the Administration of an Onsite Auction of Surplus County Property; No Change in Dollar Amount, Extension of Time Only; Jefferson County Central Services; James G. Murphy, Inc. 5. AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal Notices; In the Amount of$8.50 per Column Inch; Port Townsend-Jefferson County Leader 6. AGREEMENT, Interlocal re: Weed Removal in City Parks; No Dollar Amount; Jefferson County Noxious Weed Control Board; City of Port Townsend 7. AGREEMENT, Interlocal re: Control of Noxious Weeds in Utility Right of Way; No Dollar Amount; Jefferson County Noxious Weed Control Board; Public Utility District (PUD) No. 1 8. AGREEMENT re: Jefferson County Transfer Station Power Pack Slab; In the Amount of $25,070; Jefferson County Public Works; Christensen General Contract, Inc. 9. BID AWARD re: Supply of Aggregate for the County's Bituminous Surface Treatment Program in Calendar Years 2018 and 2019; In the Amount of$266,500; Jefferson County Public Works; Allen Shearer Trucking and Landscape Supply, Inc. 10. Advisory Board Reappointment re: Jefferson County Library Board of Trustees; Five (5) Year Term to Expire April 1, 2023; Dr. Sylvia White 11. Advisory Board Reappointments (2)re: Jefferson County Planning Commission; 1) Four(4) Year Term to Expire March 17, 2022; District No. 2 Representative, Lorna Smith; and 2) Four(4) Year Term to Expire March 17, 2022; District No. 3 Representative, Tom Giske 12. Payment of Jefferson County Vouchers/Warrants Dated March 19, 2018 Totaling $310,940.49 13. Payment of Jefferson County Payroll Warrants Dated March 20, 2018 Totaling$80,367.64 and A/P Warrants Done by Payroll Dated March 20, 2018 Totaling $16,691.42 APPROVAL of MINUTES: Commissioner Kler moved to approve the Regular Meeting Minutes of December 4, 11 and 18, 2017 and Special Meeting Minutes of December 4, 13, 14 and 19, 2017 as presented. Chair Sullivan seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and County Administrator Philip Morley briefly updated the Commissioners on the Department of Commerce Opportunity Zone and Competitive Application discussed during last week's Commissioner meeting, and the Hoh Tribe's interest in Brinnon being the designation for their Tribe. BID OPENING re:Dosewallips Road M.P. 1.67 Permanent Repair, County Project No. 1019960, County Road No. 250008: Public Works Engineering Services Manager Eric Kuzma and Project Manager Mark Thurston were present for the bid opening. The Engineer's estimate is $153,081. Mr. Thurston opened and read aloud the following four bids: BIDDER BID AMOUNT Raptor Excavating and Contracting $144,369.78 Bruch & Bruch Construction $167,104.69 Hansen Excavation $131,667.10 Lakeside Industries $154,851.00 Page 2 Commissioners Meeting Minutes of March 26, 2018 i-1 Staff will review the bids and submit a recommendation for bid award to the Board at a future date. The meeting was recessed at 10:05 a.m. and reconvened at 10:15 a.m. with Chair Sullivan and Commissioner Kler present. UPDATE re: Critical Areas—Recommendation to Extend Adoption Date: Department of Community Development (DCD) Director Patty Charnas explained that under the current Growth Management Act (GMA), the County is required to update the Comprehensive Plan, which they are scheduled to complete on or by June 30, 2018. She gave a timeline of work being done on the Comprehensive Plan and the Critical Areas Ordinance(CAO) Update and requested the Commissioners postpone the CAO Update, while allowing the rest of the Comprehensive Plan to proceed as scheduled. Commissioner Kler moved to allow DCD to continue working on the Critical Areas Ordinance (CAO) beyond the Comprehensive Plan Update deadline of June 30, 2018, so that DCD can develop a refined CAO proposal; and develop and present to the Board a new schedule for further engagement with the agricultural community and others, and for making refinements to the CAO prior to finalizing a draft for public hearings that would be held by the Planning Commission and Board of County Commissioners. Chair Sullivan seconded the motion. The motion carried. The meeting was recessed at 10:33 a.m. and reconvened at 10:45 a.m. with Chair Sullivan and Commissioner Kler present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:45 a.m. to 11:00 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:45a.m. to 11:05 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:05 a.m. and reconvened at 1:33 p.m. with Chair Sullivan and Commissioner Kler present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • The Commissioners reviewed their meeting schedules Page 3 Commissioners Meeting Minutes of March 26, 2018 Miscellaneous Items: • Washington State Department of Natural Resources (DNR); DNR staff requested the Commissioners review a draft letter to the United States Navy. The Commissioners will review when Commissioner Dean is present. RECOGNITION re:National Vietnam War Veterans Day: Commissioner Kler stated that March 29, 2018 has been designated as National Vietnam War Veterans Day by the Vietnam War Recognition Act. She moved that Jefferson County, in recognition of National Vietnam War Veterans Day, thank all Vietnam War Veterans and acknowledge March 29, 2018 as the annual recognition day. Chair Sullivan seconded the motion. The motion carried. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items - Continued: • Commercial Shooting Facility Review Committee; County Administrator Morley reviewed an applicant matrix based on district, name, location from shooting range or proposed range and balance consideration. The Commissioners gave input on who they would like to see serve on the committee. • Opportunity Zone; review of the work in progress • Review of upcoming Commissioner meeting topics and hearings • Recycling; Commissioner Kler gave a brief update on recycling impacts for Jefferson County Calendar Coordination—Continued: • The Commissioners reviewed their meeting schedules • County Administrator Morley will be out of the office March 28 and 29, 2018 and will designate Central Services Director Mark McCauley as Acting County Administrator in his absence. NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 2:49 p.m. until the next regular meeting or special meeting as properly noticed. Chair Sullivan seconded the motion. The motion carried. . 'S. , may Q ° • f JEFFERSON COUNTY BOARD 4 ' CO M SSIONERS SEAL: r ' - rz. David Sullivan, Chair *(71ZO-c-e,vA Ict&Vz.. ATTEST: /� Kathleen Kler, Member L` (Excused Absence) Carolynallawa CMC �� Kate Dean, Member Y� Deputy Clerk of the Board Page 4