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Home My WebLink AboutM040918O� COM��ss 441 SON �NING�� District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 9, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual: 1) commented on the decorum during the Board of County Commissioner (BOCC) meetings; 2) stated the BOCC should respond to public comments and concerns; and 3) expressed concern about the potential action to change the format of the BOCC meeting minutes; • Four individuals commented on the Brinnon Master Planned Resort; • Three individuals commented on odor from the Port Townsend Paper Mill which is negatively affecting their health; • Two individuals expressed opposition to an application for a marijuana processing business; • An individual commented on the homelessness issue and urged the Commissioners to take a leading role on the issue and put it on their agenda on a regular basis; • An individual discussed his concern about the noise from shooting at the Sportsmen's Association shooting range and showed a video/audio recording of the noise heard from his vegetable and flower garden, and from the gate, which he believes is degrading his environment; • An individual: 1) commented on the proposal to revise the manner in which the BOCC minutes are prepared, suggested the BOB could be replaced with draft minutes, and asked to see a an example of the proposed Action -Only minutes; and 2) expressed concern about an individual possibly being appointed to serve on the Commercial Shooting Facilities Review Committee; • An individual commented on the need for shooting ranges which provide a safe place for people to shoot; and • An individual: 1) commented on the need for a broad-based, diversified economy; 2) stated many people won't work with Jefferson County to establish a business because of the difficulty; and 3) stated weed and feed and other chemicals need to be banned due to their negative effect on the environment. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 16-18 re: HEARING NOTICE: First Quarter 2018 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 23, 2018 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse Page 1 Commissioners Meeting Minutes of April 9, 2018 2. CALL FOR BIDS re: Pavement Marking on Jefferson County Roads in 2018; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, April 30, 2018 in the Commissioners' Chambers; Jefferson County Courthouse 3. AGREEMENT re: Supply of Bituminous Surface Treatment (BST) Aggregate for the Calendar Year of 2018-2019; In the Amount of $266,500 Plus Sales Tax: Jefferson County Public Works; Allen Shearer Trucking and Landscape Supply, Inc. 4. AGREEMENT re: Electrical Services to Install Transfer Station Crane; In the Amount of $14,780.40; Jefferson County Public Works; Double D Electric, Inc. 5. AGREEMENT re: HJ Carroll Caretaker Service; No Dollar Amount; Jefferson County Public Works; Christy and Tim Fielder 6. AGREEMENT NO. E18-151 re: FFY17 Homeland Security Grant Program; In the Amount of $51,542; Jefferson County Emergency Management; Washington State Emergency Management Division 7. AGREEMENT, Interlocal re: Cooperative Purchasing Agreement; No Dollar Amount; Jefferson County Central Services; Whatcom County 8. AGREEMENT NO. 1763-15936, Amendment No. 1 re: Early Intervention Program (EIP); No Change in Dollar Amount; Jefferson County Public Health; Washington State Department of Social and Health Services 9. AGREEMENT NO. CLH18247, Amendment No. 1 re: 2018-2020 Consolidated Contract; An Additional Amount of $75,487 for a Total of $450,192; Jefferson County Public Health; Washington State Department of Health 10. AGREEMENT re: Group Supported Employment; In the Amount of $38,097; Jefferson County Public Health; Skookum Contract Services 11. AGREEMENT re: Hosting Electronic Health Records; In the Amount of $22,320; Jefferson County Public Health; e -MDs, Inc. 12. MEMORANDUM OF UNDERSTANDING (MOU) re: Juvenile Court Truancy Reform Project; In the Amount of $29,000; Jefferson County Public Health; Jefferson County Juvenile Services 13. MEMORANDUM OF UNDERSTANDING (MOU) re: Drug Court/Family Therapeutic Case Management; In the Amount of $56,412; Jefferson County Public Health; Jefferson County Superior Court 14. MEMORANDUM OF UNDERSTANDING (MOU) re: Mental Health Court Case Management; In the Amount of $44,412; Jefferson County Public Health; Jefferson County District Court 15. BID AWARD re: Dosewallips Road, M.P. 1.67 Permanent Repair, Project No. 18019960, County Road No. 250008; In the Amount of $131,667.10; Jefferson County Public Works; Hanson Excavation, LLC 16. Advisory Board Resignations (2) re: Jefferson County Parks and Recreation Advisory Board; 1) District No. 1 Representative, Tim Thomas; and 2) District No. 1 Representative, Jane Storm 17. Payment of Jefferson County Vouchers/Warrants Dated March 26, 2018 Totaling $267,451.34 and Dated March 30, 2018 Totaling $946.03 18. Payment of Jefferson County Payroll Warrants Dated April 5, 2018 Totaling $829,510.49 Approval of Minutes: Commissioner Kler moved to approve the Regular Meeting Minutes of January 2, 8, and 22, 2018 and February 5, 2018 and Special Meeting Minutes of January 16, 2018 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of April 9, 2018 r The meeting was recessed at 10:06 a.m. and reconvened at 10:19 a.m. with all three Commissioners present. DISCUSSION and POTENTIAL ACTION re: Motion to Prepare Action Only meeting Minutes for BOCC Meetings: County Administrator Philip Morley stated the new video recording system from AVCapture All is not yet live as the technicians are working on the directional microphones and cameras. The Board concurred to table taking action on this item to a later date. BRIEFING re: Draft Comprehensive Plan: Department of Community Development (DCD) Associate Planner Joel Peterson gave a presentation on the draft Comprehensive Plan and reviewed the process and timeline for review, public input and adoption and addressed Commissioner questions. Mr. Peterson extended an invitation to the Planning Commission hearing on April 18, 2018 at 5:30 p.m. at the Tri -Area Community center and April 19, 2018 at 5:30 p.m. at the Quilcene Community Center. DISCUSSION re: Review Committee on Commercial Shooting Facilities: County Administrator Philip Morley reviewed the applicants who have expressed interest in serving on the Commercial Shooting Facilities Review Committee (CSFRC). There are six positions to fill. Commissioner Dean expressed concern that the moratorium ordinance only allows for one Tribal representative, as each Tribe are independent sovereign nations. After review of the applicants and staff recommendation, Commissioner Kler moved to appoint J. Thomas Richardson, District #1; Janet Welch, District #2; Riley Parker, District #3; Joe D'Amico, At Large Position; and Existing Commercial Shooting Facility, John Minor. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Kler moved to appoint Tribal Representative Tim Cullinan. Commissioner Sullivan seconded the motion. Commissioner Dean abstained from voting. The motion carried. The meeting was recessed at 11:45 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. UPDATE re: Navy Readiness and Environmental Protection Integration (REPI) Projects in Jefferson County: Naval representatives updated the Board on the REPI projects in Jefferson County and gave a Naval Magazine Indian Island (NMII) mission briefing. Naval representative Rocky Pulley presented and reviewed materials for NMII which covered overview, mission, operations, community support and Tribal relations. NMII supports the entire west coast and conducts foreign military sales, provides fire and emergency services and supports port operations including hazardous spill response. Page 3 Commissioners Meeting Minutes of April 9, 2018 �� J Naval representative Lynn Wall discussed REPI projects and reviewed the Hood Canal REPI agreement area. She also discussed encroachment, partnering, REPI and Navy environmental protection goals, conservation in Hood Canal, preserving working forests, and protecting agriculture and watersheds important to local communities. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Criminal Justice Treatment Account DISCUSSION re: Rhododendron Festival and Terms and Conditions for Memorial Field Use: Public Works Director/County Engineer Monte Reinders discussed the damage to Memorial Field after the Rhododendron Festival Carnival last year. He noted that Parks and Recreation Manager Matt Tyler met with the City of Port Townsend to ask if the carnival could be held on City streets as had been done in the past. The City does not want to do that. After further discussion and reviewing options, Commissioner Dean moved to empower Public Works and the County Administrator to proceed with negotiating an agreement with the Rhododendron Festival outlining the terms and conditions for the use of Memorial Field for the carnival in May 2019 for consideration by the Board of County Commissioners at a later date. The meeting was recessed at 3:52 p.m. and reconvened at 4:00 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. DISCUSSION re: Olympic Community Action Program (OlyCAP) Summer Shelter: County Administrator Philip Morley reported on the Affordable Housing Fund 148 and Olympic Community Action Program (OlyCAP) funding. Central Services Director Mark McCauley reviewed revenues and expenditures of the fund. After further discussion, Commissioner Dean moved to authorize staff to work with OlyCAP and the City of Port Townsend to fund a Summer Shelter from Fund 148. Commissioner Kler seconded the motion which carried by a unanimous vote. Miscellaneous Items - Continued: • Public Infrastructure Fund (PIF) Board; no applications received yet Page 4 Commissioners Meeting Minutes of April 9, 2018 Calendar Coordination: • The Commissioners reviewed their meeting schedules NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. ATTEST: JEFFERSON COUNTY BOARD O OMMISSIONERS /f David Sullivan, Chair n Kathleen Kler, Member / Erin Lundgren, CMC Kate ean, Member Clerk of the Board Page 5