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HomeMy WebLinkAboutM042318OfC co oMssr District No. 1 Commissioner: Kate Dean O District No. 2 Commissioner. David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren DSIIIN 0 NGO MINUTES Week of April 23, 2018 Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual: 1) announced that the Re-cyclery is starting a new venture called the "Port Townsend Cycle School" with a goal of inspiring and training people to learn how to build and maintain all types of cycles; 2) thanked the Commissioners for supporting healthy lifestyles and non -motorized transportation; 3) reported on the Chimacum biking program; 4) stated the Board will be asked to approve a proclamation next week proclaiming May as national bike month; and 5) announced that June 9, 2018 is the annual Tour de Forts bike ride and Sound Health and Wellness Trust will provide reimburse of the entry fee and provide certain health credits to their members; • An individual stated that he is glad the Commissioners will be discussing the proposed Public Records Policy and Ordinance for Public Records Costs, as opposed to just approving it, and requested the Commissioners extend the public comment period because of the number and scope of the changes; • An individual commented on the proposed Master Planned Resort (MPR) at Black Point; • An individual 1) stated signatures are being gathered to be presented to the Commissioners along with a potential rescheduling of how and when the gun range at the Sportsmen's Club operates; 2) commented on how the noise of shooting at the Sportsmen's Club negatively affects personal events at his home; 3) a company will no longer be making bump stock; and 4) read a quote from Robert Frost; • An individual discussed the rising cost of medicine, cancer and autism rates, lack of food value in processed food, lack of essential oils in the cells of people, the need to decrease herbicides and pesticides, and encourage organic vegetables; • An individual stated that an economic forum titled "Jobs Jobs Jobs" with a panel including Commissioner Dean, will be held on Tuesday, April 24, 2018 at 6:00 p.m. at the Port Ludlow Beach Club and is open to the public; • An individual stated she lives in Port Townsend and bicycles on the pot -holed roads and when she gets to the County it is such a relief to have smooth roads; and • An individual thanked the County for the hearings on the Comprehensive Plan update and asked that with the upcoming Critical Areas Ordinance update that we find better or more ways, such as social media or open houses, to engage the community on actual progress that is being made rather than coming when the product is finished. Page 1 Commissioners Meeting Minutes of April 23, 2018 ✓, APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 17-18 re: Establishing a Policy Regarding Work Performed by Jefferson County Public Works for Other Public Agencies and County Departments (Repeals and Replaces Resolution Nos. 34-75 and 19-86) 2. AGREEMENT re: Dosewallips Road MP 1.67 Permanent Repair, County Project No. 1809960, CRAB Project No. 1614-01; In the Amount of $131,667.10; Jefferson County Public Works; Hanson Excavation, LLC 3. AGREEMENT NO. 14-1021P, Supplemental No. 2 re: Salmon Creek Bridge, West Uncas Road, MP 0.804, County Project No. 18019341; An Additional Amount of $17,346 for a Total of $120,326; Jefferson County Public Works; Shearer Design, LLC 4. AGREEMENT re: Coordination of Services for CONNECT Seminar Programs; In the Amount of $6,000; Jefferson County Juvenile Services; Jefferson County YMCA 5. AGREEMENT, Amendment No. 1 re: Provide Registered Nurse Practitioner (ARNP) Services for School Based Health Center; In the Amount of $40,500; Jefferson County Public Health; Jefferson Healthcare 6. AGREEMENT re: 2018 Hotel Motel Grant Funding; In the Amount of $10,000; WSU Jefferson County Extension Farm Tour 7. REQUEST FOR AUTHORIZATION re: Authorization to Engage in Social Media to Meet Grant Requirements; Jefferson County Public Health 8. Payment of Jefferson County Vouchers/Warrants Dated April 16, 2018 Totaling $788,197.95 COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:58 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. HEARING re: First Quarter 2018 Budget Appropriations/Extensions; Various County Departments: County Administrator Philip Morley and Central Services Director Mark McCauley reviewed the supplemental budget appropriations and extensions submitted by the following departments: Commissioners' Office for technical upgrades to the recording system in the Commissioners' Chambers; Juvenile Services for transport van; Treasurer's Office for clerk hire computer; Drug Fund for digital cameras for the Port Townsend Police Department; and Port Hadlock Sewer to review new technologies. Commissioner Dean asked about individual departments purchasing their own vehicles versus renting vehicles from Fleet Services? Director McCauley explained that departments can decide to purchase their own vehicles and pay the maintenance costs out of their budgets. Chair Sullivan opened the hearing for public testimony. Page 2 Commissioners Meeting Minutes of April 23, 2018 Hearing no comments, Chair Sullivan closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 18-18 adopting the Supplemental Budget Appropriations/Extensions. Commissioner Kler seconded the motion which carried by a unanimous vote. CONTINUED DELIBERATIONS re: Resolution for Proposed Public Records Policy and Proposed Ordinance for Public Records Costs. Public Records Administrator Ken Hugoniot and Central Services Director Mark McCauley reviewed the draft proposed policy and ordinance. Mr. Hugoniot reviewed proposed changes made based on public comments received. The Board discussed and concurred to make additional language changes. Based on a comment during the Public Comment Period during the morning session, the Board discussed a suggestion to allow a two week public comment period for the public to comment on the proposed draft policy and ordinance. Commissioner Dean moved to schedule a two week public comment period on the draft proposals through 4:30 p.m. on Friday, May 4, 2018 and allow staff to review comments with deliberation by the Board on Monday, May 14, 2018. Commissioner Kler seconded the motion which carried by a unanimous vote. The Board discussed the de minimus amount. Commissioner Dean suggested $2.00 and Commissioner Kler agreed. Commissioner Sullivan stated he is inclined not to set that amount, but is fine with including it to allow public comments on it. After further discussion, Commissioner Kier withdrew her concurrence with a $2.00 de minimus amount. Mr. Hugoniot will do research on requests that will be affected and provide it to the Board. Chair Sullivan suggested putting a de minimus amount in the ordinance so people can comment on it. The Board concurred not to put a de minimus amount in the ordinance until the research has been reviewed. The meeting was recessed at 11:02 a.m. and reconvened at 12:04 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:15 p.m. and reconvened at 1:33 p.m. All three Commissioners were present for the afternoon session. COUNTY ADMINISTRA TOR BRIEFING SESSION: In the absence of County Administrator Philip Morley, the meeting was recessed at 1:33 p.m. and reconvened at 1:49 p.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of April 23, 2018 yJ. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination - Continued: • The Commissioners reviewed their meeting schedules. Miscellaneous Items: • Washington State Association of Counties (WSAC); Strategies with Legislative leadership change regarding counties financial sustainability • Bison recovery • JeffCOM and Jail staffing shortages • Quilcene floodplain; house being removed • Comprehensive Plan and Development Regulations; Housing and economic development. Department of Community Development Director Patty Charnas to meet with the Commissioner regarding realistic expectations for Development Regulations • Gunstone property; Mr. D'Amico's comment regarding training • Department of Agricultural and Historic Preservation • Washington State Department of Natural Resources (DNR); Commissioner Kler will invite Bernard Borman of Experimental Forest to attend the 2nd Quarter DNR County Income Update • Rhododendron Festival and Carnival • Strategies 360; staffing update NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 3:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. Page 4 JEFFERSON COUNTY f 1 COMMISSIONERS B7'e, SEAL'" °' '� Daan, Chair ATTEST: Kathleen Kler, Member ✓` �xL-c j �t' �� f Erin Lundgren, C Kate Dean, Member Clerk of the Board Page 4