HomeMy WebLinkAboutM051418Scv MINUTES
Jefferson County Board of Commissioners
IN 'A 01
NC'A01 Regular Meeting — Monday, May 14, 2018, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed
time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
Individual comment regarding code enforcement.
Individual comment regarding code enforcement, cannabis regulations in Jefferson County.
• Individual comment regarding public records request policy suggestions.
Individual comment regarding code enforcement.
Individual comment regarding Jefferson County economics.
• Individual comment regarding code enforcement.
• Individual comment regarding the Commercial Shooting Facility Review Committee.
• Individual comment regarding code enforcement.
• Individual comment regarding shooting noise/gun ranges.
Individual comment Brinnon Master Planned Resort and Tribal interests.
• The Commissioners and County Administrator addressed comments and concerns made during the
Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler
moved to approve the Consent Agenda as presented. Commissioner Dean seconded the motion which
carried by a unanimous vote.
1. RESOLUTION NO. re: Appointing At -Large Members to Serve on the Public Infrastructure
Fund (PIF) Board; All Terms Commencing on June 1, 2018: 1) District #1, Joseph Johnson,
Term Expires May 31, 2020; 2) District #2, Gary Rowe, Term Expires May 31, 2021; and
3) District #3, James Munn, Term Expires May 31, 2022
2. AGREEMENT re: Functional Family Therapy, Truancy Reform Project; In the amount of
$29,000; Jefferson County Juvenile Services; Marcus Farley
3. AGREEMENT, Interlocal, Amendment No. 2 re: Hood Canal Regional Septic Loan Program
(Clean Water Revolving Loan Program) Funded through Washington State Department of
Ecology; No Change in Dollar Amount; Jefferson County Public Health; Clallam County, Kitsap
County, Mason County, Kitsap Public Health District
4. AGREEMENT re: Jacob Miller Transfer Station Office Project; In the Amount of $17,000;
Jefferson County Public Works; Zenovic & Associates, Inc.
5. AGREEMENT re: Rural Arterial Program Project Funding for Center Road, M.P. 14.61 — M.P.
15.01; In the Amount of $639,000; Jefferson County Public Works; Washington State County
Commissioner's Meeting Minutes of May 14, 2018
Road Administration Board (CRAB)
6. BID AWARD re: Pavement Marking on Jefferson County Roads for Calendar Year 2018; In the
Amount of $306,823.89; Jefferson County Public Works; Apply -A -Line, Inc.
7. EASEMENT re: Memorial Field Utility Easement to Install Underground Utility Lines; No
Dollar Amount; Jefferson County Public Utility District (PUD) No. 1
8. Payment of Jefferson County Payroll Warrants Dated May 4, 2018 Totaling $804,803.64 and
A/P Warrants Done by Payroll Dated May 4, 2018 Totaling $759,505.41
The meeting was recessed at 9:44 a.m. and reconvened at 9:56 a.m. with all three
Commissioners present.
UPDATE re: Washington State Department of Natural Resources 1st Quarter
County -Income Report: Washington State Department of Natural Resources (DNR) Regional Manager
Mona Griswold and State Lands Assistant Drew Rosanbalm briefed the Board on the 1st Quarter County
Income Report. Mr. Rosanbalm updated the Board on DNR staffing and answered questions.
CONTINUED DELIBERATIONS AND POTENTIAL ACTION re: Resolution for
Proposed Public Records Policy and Proposed Ordinance for Public Records Costs: Public Records
Administrator Ken Hugoniot explained a proposed fee schedule for commonly requested records such as
Sheriff s Incident Report, emails and attachments and permit files. Staff is seeking to address cost
recovery on larger requests. Commissioner Kler moved to approve a $2 de minimis fee waiver for public
records requests. Commissioner Dean seconded the motion. Commissioner Kler amended the motion to
adopt ORDINANCE NO. 02-0514-18 approving the updated charges in the proposed policy including a
$2 de minimis fee waiver and add those charges to the Jefferson County Code Appendix Fee Schedule.
Commissioner Dean seconded the amended motion which carried by a unanimous vote. The
Commissioners reviewed the proposed new policy on public records requests. Staff will bring forward
an updated version for consideration at the next Commissioner meeting on May 21, 2018. County
Administrator Philip Morley noted that with the approval of the ordinance, charges for public records
requests will begin immediately.
UPDATE re: Transmittal of Planning Commission and Community Development
Comprehensive Plan Periodic Review and Unified Development Code (UDC) Amendments:
Department of Community Development Planning Manager Austin Watkins and Associate Planner —
Lead Joel Peterson distributed a Summary Schedule for Final Legislative Process Jefferson County
Comprehensive Plan; Proposed BOCC Schedule. The commissioners considered tentative Special
Meeting times in June to address timeline issues. Further discussion and possible action will take place
during the next regular County Commissioners' meeting on May 21, 2018.
The meeting was recessed at 12:01 p.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
UPDATE re: Washington State Association of Counties (WSAC) Programs:
Washington State Association of Counties (WSAC) Executive Director Eric Johnson distributed the
2018 WSAC Annual Courthouse Briefings Agenda which included a WSAC Update, strategic litigation
and communication, legislation, local issues, relationship with WSAC and WSAC follow-up. Unfunded
state mandates were also discussed.
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Commissioner's Meeting Minutes of May 14, 2018
The meeting was recessed at 2:39 p.m. and reconvened at 2:46 p.m. with all three
Commissioners present.
EXECUTIVE SESSION An Executive Session was scheduled from 2:30 p.m. to
3:30 p.m. with the Chief Civil Deputy Prosecuting Attorney, County Administrator, Community
Development Director and Planning Manager regarding Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in
Executive Session on this topic was from 2:47 p.m. to 3:31 p.m.
COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board:
• Strategic Planning
• Miscellaneous
DISCUSSION re: Tour de Forts Sponsorship: Commissioner Dean moved to approve
a $500 sponsorship for Tour de Forts for 2018. Commissioner Kler seconded the motion which carried
by a unanimous vote.
COUNTY ADMINISTRATOR'S BRIEFING SESSION — Continued: County
Administrator Philip Morley reviewed the following with the Board:
• Calendar Coordination
NOTICE OF ADJOURNMENT_ Commissioner Dean moved to adjourn the meeting at
4:23 p.m. until the next regular meeting or special meeting as property noticed. Commissioner Kler
seconded the motion which carried by a unanimous vote.
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ATTEST:
Carol Gallaway, CM�
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
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Kathleen Kler, Member
Kate ean, Member
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