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HomeMy WebLinkAbout061118_cbs02 A YS ��Gt DFAFT MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, May 21, 2018 Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Individual comment regarding school shootings. • Individual comment that DFW is not allowing transport of 80,000 Atlantic salmon across our waters. Thanked Commissioners. • Individual comment regarding housing shortage, affordable housing and population. • Individual requested moment of silence for Alyssa Reed who recently passed away. She asked that the Commissioners assist the youth of Jefferson County. • Individual thanked Commissioners for service. She commented on law enforcement addressing code violations in her neighborhood. • Individual: 1) Comment on gun range noises in Port Townsend; 2)Played a video of himself beekeeping with gun noises in the background; and 3) Commented on guns. • Individual comment on code enforcement. • Individual comment on proposed letter of support for boundary line adjustment in natural area of Tarboo. • Individual comment on the CSFRC meeting where they toured the Jefferson County Sportsmens' Association. He was asked to sign-in, which is a violation of the OPMA. All members of the CSFRC took the OPMA training. He commented on the recent school shooting. • Individual comment on billionaires in the world. He commented on school shootings, the opioid crisis and economics of Jefferson County. Y • Individual comment about roadside spraying done in the last two weeks by Washington State Department of Transportation(DOT). • Individual comment on Alyssa Reed's passing. He spoke of others who need housing, mental health services and addiction services. • Individual stated she serves on Fort Worden Advisory Committee and suggested utilizing housing there. Commented on Consent Agenda Item No. 1 re: Call for Bids for Solid Waste Removal of Property. • Individual comment on committee that put together the Public Records policy. He looked for agendas and meeting minutes of that committee and he couldn't find those. He believes the meetings should have been open to the public. 1 Commissioner's Meeting Minutes of May 21, 2018 • The Commissioners and the County Administrator addressed comments cermisi during the public comment period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kier moved to delete Item No. 1 and approve the remaining items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. (DELETED)CALL FOR BIDS re: Solid Waste Removal from the Property Located at 890 Old Hadlock Road, Port Hadlock,per Warrant of Abatement issued January 26, 2018; Bids will be accepted up until the Hour of 9:30 a.m. on Monday, June 18, 2018 at the Office of the County Commissioners, Basement Level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, WA, 98368 (Approved later in Minutes) 2. AGREEMENT re: Material Testing Services; Salmon Creek Bridge at West Uncus Road, M.P. 0.804; In the Amount of$13,546; Jefferson County Public Works; Krazan &Associates, Inc. 3. AGREEMENT NO. CLH18247,Amendment No.2 re: 2018-2020 Consolidated Contract; An Additional Amount of$6,345 for a Total of$456,537; Jefferson County Public Health; Washington State Department of Health(DOH) 4. AGREEMENT,Amendment No. 1 re: Long-term Payables; Division of Developmental Disabilities(DDD) Program Plans; No Dollar Amount, Time Extension Only; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 5. Payment of Jefferson County Vouchers/Warrants Dated May 14, 2018 Totaling $1,211,902.58 6. Payment of Jefferson County Payroll Warrants Dated May 18, 2018 Totaling$78,265.59 and A/P Warrants Done by Payroll Dated May 5, 2018 Totaling$138,010.67 and Dated May 18, 2018 Totaling$16,371.34 APPROVAL of MINUTES: Commissioner Kler noted a correction to the March 19, 2018 minutes. On page 3 "...Madam Chair Kler closed the hearing."it should read "...Chair Sullivan closed the hearing." She moved to approve the March 19, 2018 Regular Meeting Minutes as corrected and the March 26, 2018 Regular Meeting Minutes as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION re: Consent Agenda Item No. 1 re: Solid Waste Removal from Property: County Administrator Philip Morley attempted to contact staff for clarification. The conversation was tabled until later in the meeting. The meeting was recessed at 9:56 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. DISCUSSION re: Consent Agenda Item No. 1 re: Solid Waste Removal from Property—Continued: Environmental Health Director Stuart Whitford joined the meeting by teleconference to discuss the issue of solid waste removal at a property located at 890 Old Hadlock Road in Port Hadlock and to answer questions. He explained the bid process to the Commissioners. Commissioner Kler moved to approve a CALL FOR BIDS re: Solid Waste removal from the property located at 890 Old Hadlock Road, Port Hadlock,per Warrant of Abatement issued January 26, 2018; bids will be accepted up until the hour of 9:30 a.m. on Monday,June 18, 2018 at the Office of the County Commissioners, Basement Level of the Jefferson County Courthouse, 1820 Jefferson Street, 2 Commissioner's Meeting Minutes of May 21, 2018 r P.O. Box 1220, Port Townsend, WA, 98368. Commissioner Dean seconded the m• : _'which tArri by a unanimous vote. DISCUSSION AND POTENTIAL ACTION re: Port Ludlow Associates (PLA) Request to Extend Expiration of Olympic Terrace II Preliminary Plat Approval: Department of Community Development Associate Planner David Wayne Johnson explained PLA's request for a one- year extension and provided a letter from the Port Ludlow Bay Club in support of the Commissioners granting PLA's extension request. He stated that PLA has made significant progress and that DCD recommends the Commissioners approve the extension. Commissioner Dean moved to approve an additional twelve month extension to the preliminary plat approval for Olympic Terrace II, Phase Two,making the new expiration date June 28, 2019. Commissioner Kler seconded the motion which carried by a unanimous vote. UPDATE re: Transmittal of Planning Commission and Community Development Comprehensive Plan Periodic Review and Unified Development Code (UDC)Amendments: Director of Community Development (DCD)Patty Charnas, Associate Planner Joel Peterson and Jefferson County Planning Commission Chair Cynthia Koan were present to update the Board on the transmittal of the Planning Commission and DCD Comprehensive Plan Periodic Review and UDC amendments. Director Charnas recommended that the Commissioners hold their own hearing process on the matter. Commissioner Kler moved to approve a HEARING NOTICE re: 2018 Comprehensive Plan Periodic Review and Unified Development Code Amendments; Hearing scheduled for Monday, June 4, 2018 at 6:00 p.m. in the Superior Court Courtroom, Jefferson County Courthouse. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners briefed each other on recent meetings they attended and reviewed their meeting schedules. The meeting was recessed at 10:52 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort: The Board continued deliberations with Department of Community Development(DCD) Director Patty Charnas. She reviewed the staff report and stated she would like to bring proposed updates to the adopting ordinance and development regulations to the next Board of County Commissioners' meeting on May 29, 2018. The meeting was recessed at 11:49 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. DISCUSSION re: Dabob Bay Trust: Northwest Watershed Institute Director Peter Bahls briefed the Board on a request for a letter of support for a Dabob Bay Trust Land Transfer with the Washington State Department of Natural Resources. BRIEFING re: County Owned Penny Creek Quarry: Central Services Director Mark McCauley briefed the Board on the County-owned Penny Creek Quarry and options to potentially 3 Commissioner's Meeting Minutes of May 21, 2018 surplus the property. I'`i t BRIEFING re: Potential Laserfiche Workflow Upgrade: Central Services Director Mark McCauley briefed the Board on a potential Laserfiche Workflow Upgrade. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: Miscellaneous Items: • Offer on Emergency Management Director position; background check underway • Continue looking for a Peninsula Housing Authority representative • PUD on June 5th meeting will discuss an appointment to the PIF Board • April 10th the UFCW ratified a Collective Bargaining Agreement 2018-2020; question came up after the vote regarding pay grid • At Chamber today; discussion of City Housing Action Plan update and increase in tax revenue • Memorial Field; Recent carnival in town. No rains helped protect the field from damage. Next year the Rhody Festival will need to find an alternative location • Chamber luncheons; Cost of meetings are by donation • Jefferson County Sportsmen's Association; signing-in NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 SON o0 ��SHING�p� MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, May 29, 2018 Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Commissioner Kathleen Kler participated via teleconference call. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Individual comment regarding traffic and the Black Point Master Planned Resort. • Individual comment regarding the ongoing cost of the Upper Hoh Road. • Individual comment regarding the proposed gun range in the area. • Individual comment regarding the sound recording of the meetings. • Individual comment regarding deliberations on the Public Records Policy. • The Commissioners and County Administrator addressed comments and concerns raised during Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Collective Bargaining Agreement, January 1, 2018—December 31, 2020; Jefferson County Administrator; UFCW Union Local 21 2. AGREEMENT re: Environmental Documentation and Permitting for the Upper Hoh Road, M.P. 8.0 Emergency Repair; In the Amount of$29,848; Jefferson County Public Works; Widener&Associates 3. AGREEMENT re: Environmental Documentation and Permitting for the Upper Hoh Road, M.P. 9.7-9.8 Emergency Repair; In the Amount of$34,491; Jefferson County Public Works; Widener&Associates 4. AGREEMENT, Change Order No. 2 re: Jefferson County Transfer Station; Power Pack Slab, Project No. 4012030; Additional Amount of$739.24 for a Project Total of$30,458.36; Jefferson County Public Works; Christensen, Inc. 5. Advisory Board Resignation re: Jefferson County Board of Health; Hospital Commissioner Representative, Jill Buhler 6. Advisory Board Appointment re: Jefferson County Board of Health; Three(3)Year Term to Expire May 31, 2022; Hospital Commissioner Representative, Kees Kolff 7. Payment of Jefferson County Vouchers/Warrants Dated May 21, 2018 Totaling$483,730.31 Page 1 ;-\ F Commissioners Meeting Minutes of May 29,2018 APPROVAL of MINUTES: Commissioner Dean noted a scrivener error on Page 4. Commissioner Kler moved to approve the Regular Meeting Minutes of April 9, 2018 with the correction. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. ADDITIONAL BUSINESS re: Authorizing the County Administrator to sign a Memorandum of Understanding(MOU)with Teamsters: County Administrator Philip Morley requested authorization to sign an MOU with Teamsters regarding Collective Bargaining for Public Works and Central Services staff. Commissioner Kler abstained from voting as she was unable to see the documents as she was participating via teleconference call. Commissioner Dean moved to authorize the County Administrator to sign an MOU with Teamsters. Chair Sullivan seconded the motion. The motion carried. The meeting was recessed at 9:44 a.m. and reconvened at 9:59 a.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call. BRIEFING re: Olympic Community Action Programs (OIyCAP) Briefing on Homelessness: OIyCAP Executive Director Dale Wilson and OIyCAP Director of Housing and Community Development Kathy Morgan briefed the Board on OIyCAP programs. The meeting was recessed at 10:50 a.m. and reconvened at 10:57 a.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call. CONTINUED DELIBERATIONS AND POTENTIAL ACTION: Public Records Administrator Ken Hugoniot briefed the Board on a proposed Jefferson County Public Records Policy. He reviewed minor changes to the draft policy and the Board gave additional edits. Commissioner Dean moved to approve RESOLUTION NO. 21-18 regarding Updating the Jefferson County Public Records Compliance Policy Identified as Attachment"A"to this Resolution. Commissioner Kler seconded the motion. Commissioner Dean amended the motion to include an edit. Commissioner Kler seconded the amended motion which carried by a unanimous vote. The meeting was recessed at 11:14 a.m. and reconvened at 11:18 a.m. with Chair Sullivan and Commissioner Dean present. and Commissioner Kler joined the meeting via teleconference call. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort (MPR): Department of Community Development Director Patty Charnas briefed the Board on the draft MPR Development Regulations and Development Agreement. She and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and answered questions. Page 2 R S J Commissioners Meeting Minutes of May 29, 2018 L %, ,F The meeting was recessed at 12:18 a.m. and reconvened 1:37 p.m. fiair Sullivan and Commissioner Dean present. Commissioner Kler did not participate in this portion of the meeting. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Work Session: Walk-through of Planning Commission Recommended Comprehensive Plan& Unified Development Code(UDC) The meeting was recessed at 2:40 p.m. and reconvened at 2:46 p.m. with Chair Sullivan and Commissioner Dean present. Commissioner Kler joined the meeting via teleconference call at 2:47 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to 3:15 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Department of Community Development Director and Planning Manager regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:47 p.m. to 3:45 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Commissioner Kler did not participate in the remainder of the meeting. ADDITIONAL BUSINESS re: LETTER to the Department of Archaeologyand P Historical Preservation (DAHP): Commissioner Dean moved to authorize Chair Sullivan to create and sign a LETTER to the Department of Archaeology and Historical Preservation(DAHP)regarding a Traditional Cultural Property Application. Chair Sullivan seconded the motion. The motion carried. CLOSED SESSION: A Closed Session was scheduled from 3:30 p.m. to 4:00 p.m with the County Administrator, Labor Consultant, and the Clerk of the Board/Human Resources Manager regarding Strategy or Position for Collective Bargaining under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 3:49 p.m. to 4:15 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. COUNTY ADMINISTRATOR'S BRIEFING SESSION—Continued: County Administrator Philip Morley reviewed the following items with the Board. • Future Agenda Items Page 3 Commissioners Meeting Minutes of May 29, 2018 ti NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:17 p.m. until the next regular meeting or special meeting as properly noticed. Chair Sullivan seconded the motion. The motion carried. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 4 wt`s°N c� DRAFT MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, June 4, 2018 Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend,WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding podium microphone issue. • Comment regarding Cleveland Street issues and code enforcement. • Comment regarding Cleveland Street issues and code enforcement. • Comment regarding the Pleasant Harbor Master Planned Resort. • Comment regarding Comprehensive Plan and Growth Management Act. • Comment regarding the President of the United States, gunfire at the Jefferson County Sportsmen's Association and a proposed shooting facility in Quilcene. • Comment regarding the Pleasant Harbor Master Planned Resort. • Comment regarding support of local gun ranges. • Comment regarding firearm safety and a Consent Agenda Item regarding a Hearting Notice. • Comment regarding the proposed shooting facility in Quilcene. • The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean asked for clarification on Consent Agenda Item No. 4 and then moved to approve the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: County Permit Software (Tidemark) Replacement Project and Technology, Department of Community Development and Public Works on proposed amendments to the Jefferson County Code Fee Appendix; Hearing Scheduled for Monday, June 25, 2018 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington 2. AGREEMENT re: Settlement Release; In the Amount of$1,163.28; Jefferson County Prosecuting Attorney's Office; Waste Connections (dba Olympic Disposal) 3. AGREEMENT re: Conservation Futures Fund Acquisition Project Iglitzin Farm Easement; In the Amount of$110,000; Jefferson County Environmental Public Health; Jefferson Land Trust 4. Appoint Jefferson County Public Records Officer; Per RCW 42.56.580: Central Services Director as Public Records Officer for Jefferson County 5. Advisory Board Reappointment re: Gardiner Community Center Board of Directors; Three (3) Year Term to Expire December 31, 2021; Vice-President, Fran Reynolds Commissioner's Meeting Minutes of June 4, 2018 6. Payment of Jefferson CountyVouchers/Warrants Dated May29, 2018 o in 16 . 8 Y _�g$ and Dated May 30, 2018 Totaling$3,915.59 Approval of Minutes: Commissioner Kler moved to approve the Regular Meeting Minutes of April 16, and 23, 2018 and May 7 and 14, 2018. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Kler moved to approve the Special Meeting Minutes of April 9, 24, and 30, 2018 and May 1 and 16, 2018. Commissioner Dean noted a scrivener error on Page 4 of the April 9, 2018 Special Meeting Minutes and seconded the motion with that correction. Commissioner Kler agreed to amending the motion. Chair Sullivan called for a vote on the motion which carried by a unanimous vote. BRIEFING re: Bid Instructions and Terms of Sale of House Located at 161 Rodgers Street, Quilcene: Treasurer Stacie Prada briefed the Board on the bid instructions and terms of sale for a house located at 161 Rodgers Street in Quilcene. The Commissioners agreed to have the Treasurer continue with the sale of the house per Resolution No. 43-17. The meeting was recessed at 10:01 a.m. and reconvened at 10:08 a.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort, Development Regulations: The Commissioners deliberated on the Pleasant Harbor Master Planned Resort(MPR) Development Regulations. Commissioner Kler moved to ORDINANCE NO. 03-0604-18 Amending Jefferson County Code Title 17 adding a Chapter and entitling it `Master Planned Resorts' and Amending Title 18 `Unified Development Code' regarding the Pleasant Harbor Master Planned Resort. Commissioner Dean seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS re: EXECUTIVE SESSION: An Executive Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Department of Community Development Director regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:28 a.m. to 11:30 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort (MPR) Development Agreement: The Commissioners deliberated on the Pleasant Harbor Master Planned Resort(MPR) Development Agreement and decided to table the conversation until later in the meeting. The meeting was recessed at 11:48 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. ADDITIONAL BUSINESS re: UPDATE on Ten Year Plan to Ending Homelessness in Jefferson County: Chair Sullivan briefed the Board on the Ten Year Plan to Ending Homelessness in Jefferson County. The Board decided to table the conversation until later in the meeting. Commissioner's Meeting Minutes of June 4, 2018 EXECUTIVE SESSION: An Executive Session was scheduled from : 0 p.m. to ff p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney- Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 1:33 p.m. to 2:15 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • 10 Year Plan to Ending Homelessness in Jefferson County • Addressing Code Enforcement issues Calendar Coordination: The Commissioners reviewed their meeting schedules. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort (MPR) Development Agreement- Continued: The Commissioners continued deliberations on the Pleasant Harbor Master Planned Resort Development Agreement. Commissioner Kler moved to approve ORDINANCE NO. 04-0604-18 Adopting a Development Agreement for the Pleasant Harbor Master Planned Resort. Commissioner Dean seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR'S BRIEFING SESSION—Continued: County Administrator Philip Morley reviewed the following with the Board. Future Agenda Items Miscellaneous Items Calendar Coordination NOTICE OF ADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 2:58 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Kathleen Kler, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board