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RISK MANAGEMENT COMMITTEE
February 7, 2017 - 10:30 a.m.
MEETINGMINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Lynn Sterbenz, Emergency Management Program Director/Safety Officer
Vicki Kirkpatrick, Public Health Director
Michael Haas, Prosecuting Attorney
LEGAL COUNSEL:
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:45 a.m. in the presence of Members Philip
Morley, Ruth Gordon, Lynn Sterbenz and Vicki Kirkpatrick. Legal Counsel Michael Haas was
absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of October 4, 2016 as presented.
Member Morley seconded the motion which carried by a unanimous vote. The regular meetings
for November, December and January were cancelled.
EXECUTIVE SESSION
The two (2) scheduled Executive Sessions were cancelled, due to the absence of legal counsel,
Michael Haas.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.:
#C-01-17
Claimant:
Jonathan Hammond
Damages:
$320.67
Allegation:
Windshield Damage
The Committee reviewed the details of this claim. The claimant alleges that on December 18,
2016, while traveling on Irondale Road the windshield of his vehicle was damaged due to sand
spread on the road by the Jefferson County Public Works road crew.
The Public Works Department submitted a recommendation to deny the claim due to the fact
that rocks or traction sand material projected upward from the road surface by a tire of a vehicle
Risk Management Committee Meeting Minutes – February 7, 2017 Page: 2
is a “road hazard” for which the County is not liable. Member Gordon moved to deny claim #C-
01-17. Member Morley seconded the motion which carried by a unanimous vote. The Executive
Assistant/Claims Coordinator will draft a letter of denial to be sent to the claimant.
Decision: Denied
Claim No.:
#C-02-17
Claimant:
Mishele Smith
Damages:
$320.87
Allegation:
Personal Property Damage
The Committee reviewed the details of this claim. The claimant alleges that a Public Works
employee was performing roadside maintenance on Keller Lane and while mowing, a rock was
thrown resulting in the claimant’s glass deck panel being damaged.
The Jefferson County Public Works Road Department confirmed the claimant’s allegations and
recommends the claimant be reimbursed for the replacement of the glass deck panel. Member
Morley moved to approve payment of the claim in the amount of $320.87. Member Gordon
seconded the motion which carried by a unanimous vote. The Executive Assistant/Claims
Coordinator will prepare the necessary documents to process payment of this claim.
Decision: Approved
OLD BUSINESS
The Committee discussed the importance of following the procedures outlined in the Public
Records Act when fulfilling public records requests.
Member Morley stated that the County is in settlement negotiations with Mike Belenski
regarding his Public Records Act lawsuit.
NEW BUSINESS
No new business was discussed.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:05 a.m. Member Sterbenz seconded the
motion which carried by a unanimous vote.
Respectfully submitted:
Carolyn Avery for Executive Assistant/Claims Coordinator