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RISK MANAGEMENT COMMITTEE
May 2, 2017 - 10:30 a.m.
MEETINGMINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Lynn Sterbenz, Emergency Management Program Director/Safety Officer
Vicki Kirkpatrick, Public Health Director
Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
LEGAL COUNSEL:
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:40 a.m. in the presence of Members Philip
Morley, and Vicki Kirkpatrick and Legal Counsel Philip Hunsucker. Member Lynn Sterbenz
participated via telephone. Member Ruth Gordon was absent. Prosecuting Attorney Michael
Haas was also present for a portion of the meeting.
APPROVAL OF MINUTES
Member Kirkpatrick moved to approve the meeting minutes of February 7, 2017 as presented.
Member Sterbenz seconded the motion. The motion carried. The regular meetings for March
and April were cancelled.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:50 a.m. with the County
Administrator, Chief Civil Deputy Prosecuting Attorney, Prosecuting Attorney, Emergency
Management Director/Safety Officer, Clerk of the Board/Risk Coordinator, Public Health
Director and Executive Assistant/Claims Coordinator regarding Actual litigation. This
exemption is outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period
of time the Committee met in Executive Session on this topic was from 10:41 a.m. to 11:10 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting. No
action was taken.
An Executive Session was scheduled from 10:50 a.m. to 11:10 a.m. with the County
Administrator, Chief Civil Deputy Prosecuting Attorney, Emergency Management
Director/Safety Officer, Clerk of the Board/Risk Coordinator, Public Health Director and
Executive Assistant/Claims Coordinator regarding potential litigation. This exemption is
Risk Management Committee Meeting Minutes – May 2, 2017 Page: 2
outlined in the Open Public Meetings Act RCW 42.30.110(1)(i). The actual period of time the
Committee met in Executive Session on this topic was from 11:10 a.m. to 11:35 a.m.
At the conclusion of the Executive Session the Committee resumed the regular meeting. No
action was taken.
OLD BUSINESS
No old business was discussed.
NEW BUSINESS
Legal Counsel Hunsucker discussed the subject of ‘Litigation Hold’ and stated he is working on
a procedure to notify County offices when there is a duty to retain records that may be needed in
a claim for damages or litigation against the County.
Member Morley stated that he would like the members to review the roles and responsibilities of
the Risk Management Committee, outlined in Resolution No. 36-11, at a future meeting.
NOTICE OF ADJOURNMENT
Member Morley moved to adjourn the meeting at 11:53 a.m. Member Kirkpatrick seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator