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RISK MANAGEMENT COMMITTEE
February 6, 2018 - 10:30 a.m.
MEETINGMINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Lynn Sterbenz, Emergency Management Program Director/Safety Officer
Vicki Kirkpatrick, Public Health Director
Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
LEGAL COUNSEL:
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:34 a.m. in the presence of Members Philip
Morley and Ruth Gordon and Legal Counsel Philip Hunsucker. Members Lynn Sterbenz and
Vicki Kirkpatrick were absent. Central Services Director Mark McCauley was also present.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of December 5, 2017 as presented.
Member Morley seconded the motion. The motion carried. The regular meeting for January was
cancelled.
NEW BUSINESS
Risk Management Committee Membership:
Chair Lundgren informed the Committee that
Member Lynn Sterbenz has resigned from her position as Emergency Management Director.
The Committee discussed options for filling the Safety Officer position. The Committee
concurred to table discussion of this item to a future meeting.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:40 a.m. to 11:00 a.m. with the County
Administrator, Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Clerk of the
Board/Risk Coordinator, Central Services Director and Executive Assistant/Claims Coordinator
regarding potential litigation. This exemption is outlined in the Open Public Meetings Act RCW
42.30.110(1)(i). The actual period of time the Committee met in Executive Session on this topic
was from 10:37 a.m. to 10:42 a.m.
At the conclusion of the Executive Session the regular meeting was resumed. No action was
taken.
Risk Management Committee Meeting Minutes – February 6, 2018 Page: 2
EXECUTIVE SESSION
An Executive Session was scheduled from 11:00 a.m. to 11:20 a.m. with the County
Administrator, Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Clerk of the
Board/Risk Coordinator, Central Services Director and Executive Assistant/Claims Coordinator
regarding actual litigation. This exemption is outlined in the Open Public Meetings Act RCW
42.30.110(1)(i). The actual period of time the Committee met in Executive Session on this topic
was from 10:43 a.m. to 11:00 a.m.
At the conclusion of the Executive Session the regular meeting was resumed. No action was
taken.
OLD BUSINESS
No old business was discussed.
NEW BUSINESS - Continued
DISCUSSION re: Public Records Act:
Chief Civil Deputy Prosecuting Attorney Hunsucker
announced that the County has started the process for possible adoption of a new public records
act compliance policy. He also stated that the County will offer public records act training to
County Employees.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:10 a.m. Member Morley seconded the
motion. The motion carried.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator