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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works DirectorA4L
Agenda Date: June 18, 2018
Subject: RCO Grant Increase, Memorial Field Lighting Project
Statement of Issue:
The Memorial Field Lighting Replacement Project was ranked #1 in the Recreation and
Conservation Office (RCO), Youth Athletic Facilities grant program. The original RCO
grant contract was approved by the BoCC on February 26, 2018, and construction
begins on July 23rd, 2018. Lighting technology improvements since 2015 necessitated
changing the scope from High Intensity Discharge (HID) to more efficient LED lighting,
resulting in a cost increase. The RCO has agreed to increase the grant amount from
$112,500 to $162,450 to help pay for the increase. An RCO grant agreement
amendment has been prepared for approval by the BoCC
Analysis/Strategic Goals/Pro's Et Con's:
Memorial Field is the only public athletic field in Port Townsend, the only lighted
athletic field in Jefferson County, and is home field to two high schools and numerous
community sports events.
Fiscal Impact/Cost Benefit Analysis:
The RCO grant will fund $162,450 (45%). Community donors and Jefferson County will
fund $199,280 (55%). The new lighting is guaranteed for 25 years and is more
efficient. The existing lights have failed.
Recommendation:
Public Works recommends two copies of the RCO grant agreement be signed by the
Board of County Commissioners and returned to the Public Works office.
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Natural Resources Building 4 s (360)902-3000
1111 Washington St SE �:@@ TTY(360) 902-1996
Olympia WA 98501 w� ._=i Fax:(360) 902-3026
PO Box 40917 E-mail:1889 ,g) E-mail:info@ rco.wa.gov
Olympia WA 98504-0917 Web site:www.rco.wa.gov
STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE
May 1, 2018
Matt Tyler
Jefferson County Parks
623 Sheridan St
Port Townsend, WA 98368
RE: Memorial Field Lighting Replacement, RCO #16-1845D
Amendment# 1
Dear Matt Tyler:
In response to your request to amend the above-referenced Project Agreement, we have
reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your
request. As a result, I am approving an amendment to the Memorial Field Lighting
Replacement project.
Enclosed are two original amendments to the Project Agreement. Please sign both
amendments, retain one for your records, and return one original. If you have any questions,
please call Ben Donatelle at (360) 725-3932, or send an e-mail to Ben.Donatelle@rco.wa.gov.
Sincerely,
aleen Cottingham
Director
Enclosures
Recreation and Conservation Funding Board•Salmon Recovery Funding Board
Washington Invasive Species Council•Governor's Salmon Recovery Office
AMENDCVR RPT Habitat and Recreation Lands Coordinating Group il�
WASHINGTON STATE
Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor: Jefferson County Parks Project Number: 16-1845D
Project Title: Memorial Field Lighting Replacement Amendment Number: 1
Amendment Type:
Cost Change
Amendment Description:
Pursuant to the Sponsor's request for a cost increase and Recreation and Conservation Funding Board approval
of that request through Resolution 2018-07, the Youth Athletic Facilities grant award is increased to$162,450 and
the Sponsor match amount is increased to $199,280 for a total increased project budget of$361,730.
Project Funding:
The total cost of the project for the purpose of this Agreement changes as follows:
Old Amount New Amount
Amount % Amount cyo
RCO-YAF-RENOVATION $112,500.00 45.00% $162,450.00 44.91%
Project Sponsor $137,500.00 55.00% $199,280.00 55.09%
Total Project Cost $250,000.00 100% $361,730.00 100%
Admin Limit $0.00 0.00% $0.00 0.00%
A&E Limit $0.00 0.00% $0.00 0.00%
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington Jefferson County Parks
Recreation and Conservation Office
AGENCY:
BY: 7,'‘,,z f.,/ BY:
9`l9 eec Cottingham
TITLE: Director
TITLE:
DATE: .s/7/e/7
DATE:
Pre-approved as to form:
BY: /S/
Assistant Attorney General
YAF Project Cost Change Amendment
State Buildina Construction Account RCW 79A.25.WAC 286
AMENAGR1.RPT
Amendment Eligible Scope Activities
Project Sponsor: Jefferson County Parks Project Number:16-1845
Project Title: Memorial Field Lighting Replacement Project Type:Development
Program: YAF - Renovation Amendment#: 1
Project Metrics
Sites Improved
Project acres renovated: 5.00
Development Metrics
Worksite #1, Jefferson County Memorial Athletic Field
Athletic Fields
Multi-purpose field development
Number of multi-purpose fields: 0 new, 0 renovated
Number of multi-purpose fields with lighting: 0 new, 3 renovated
Cultural Resources
Cultural resources
for cultural resources study if required
Permits
Obtain permits
For building permit
AELIGREIM.RPT May 1, 2018 Page: 1