HomeMy WebLinkAboutPort Townsend, City - 061118 1DriO CE '11'4 INTERLOCAL COOPERATIVE PURCHASING AGREEMENT �+V ` v��`
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BETWEEN JEFFERSON COUNTY AND CITY OF PORT TOWNSEND
This Agreement, made and entered into by and between JEFFERSON COUNTY, State of
Washington,a Washington municipal corporation (hereinafter referred to as "Jefferson County")
and the City of Port Townsend, State of Washington, a Washington municipal corporation
(hereinafter referred to as "Port Townsend"), (collectively "Parties"), and whereby the Parties
agree to cooperative governmental purchasing upon the following terms and conditions:
1. Cooperative Purchases. The Parties hereto, pursuant to Chapters 36 and 39 bidding
laws, Revised Code of Washington, and pursuant to Chapter 39.34 of the Revised Code of
Washington do hereby agree to cooperatively purchase supplies,goods,services,and equipment
as a result of competitive bidding and within the qualifications or specifications established by
and for Jefferson County and Port Townsend.
Parties will finalize their own arrangements, including option selection, selections,trade-
in, and delivery arrangements for goods, services, and equipment directly with the applicable
contractor or vendor.Jefferson County and Port Townsend agree that each Party has no liability
as far as the durability, serviceability, performance and warranty of the goods, services, and
equipment selected. It is also agreed that the goods, services, and equipment selected shall be
agreed upon by each individual Party and will not be perceived as selected by the other Party.
Jefferson County and Port Townsend accept no responsibility of the performance of any contracts
by the contractor, and Jefferson County and Port Townsend accept no responsibility for payment
of the purchase price for any contract entered into by the other Party.
2. Administration. No new or separate legal or administrative entity is created to
administer the provisions of this Agreement. Each Party reserves the right to contract
independently for the purchase of any particular class of goods or services with or without notice
to the other Party. The Parties reserve the right to exclude the other Party from any particular
purchasing or services contract,with or without notice to the other Party.
3. Term. This Agreement shall take effect immediately and shall continue in effect until
terminated. It may be terminated by either Party by giving ten (10) days written notice to the
other; provided, however, that termination shall not affect or impair joint purchases of the
Parties that are agreed to on or before the date of termination.
4. Compliance with Laws. Each Party accepts responsibility for compliance with federal,
state, or local laws and regulations including, in particular, that Party's bidding requirements
applicable to the acquisition of any goods, services, or equipment obtained through the
cooperative process agreed to herein.
5. Indemnification. Each Party shall be liable and responsible for the consequence of any
negligent or wrongful act or failure to act on the part of itself and its employees. Neither Party
assumes responsibility to the other Party for the consequences of any act or omission of any
person, firm, or corporation not a party to this Agreement.
6. Recording.As provided by RCW 39.34.040,this Agreement shall not take effect unless
and until it has (i) been duly executed by both parties, and (ii) either filed with the Jefferson
County Auditor or posted on the respective Party's website.
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT Page 1 of 2
June 2018
7. General Provisions.This Agreement contains all of the agreements of the Parties with
respect to any matter covered or mentioned in this Agreement. No provision of this agreement
may be amended or modified except by written agreement signed by the Parties.This Agreement
shall be binding upon and inure to the benefit of the Parties' successors in interest, heirs, and
assigns.
8. Any provision of this Agreement which is declared invalid or illegal shall in no way
effect or invalidate any other provision. In the event either of the Parties defaults on the
performance of any terms of this Agreement or either Party places the enforcement of this
Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own
attorneys' fees, costs and expenses.
9. The venue for any dispute related to this Agreement shall be in Jefferson County if the
bid is issued by Jefferson County. Failure of either Party to declare any breach or default by the
other Party immediately upon the occurrence thereof,or delay in taking any action in connection
with, shall not waive such breach or default. Time is of the essence of this Agreement and each
and all of its provisions in which performance is a factor.
IN WITNESS WHERE OF, the parties have caused duplicate originals of this Agreement to
be executed on the day and year the last signature hereto is affixed.
CITY OF PORT TOWNSEND,WASHINGTON JEFFERSON COUNTY,WASHINGTON
BOARD OFC MISS NRS
David Timmons, City Manager David S llivan, Chair
Dated: Jr—'1A,3 / tjatetie_wy‘_
Kathleen K , Member
Approved as to form:
Kat Dean, Member
By: J
John Watts, Acting City Attorney
Approved as to form:
Dated: S '�2--/ i2 Ce Ida" S///!'Q
Philip C. Hunsucker Date
Chief Civil Deputy Prosecutor
Jefferson County Prosecutor's Office
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT Page 2 of 2
June 2018
Jefferson County
Board of County Commissioners
Consent Agenda Request
To: Board of County Commissioners
Philip Morley, County Administrator
5/ 4"43
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From: Mark McCauley, Central Serv. irector
Agenda Date: June 11, 2018
Subject: Interlocal Cooperative Purchasing Agreement with the City of Port Townsend,
Washington, hereinafter referred to as Port Townsend
Statement of Issue:Jefferson County's telephone system is decades old. It is expensive to maintain and
the risk of system failure is high and increasing daily. Because of these factors Jefferson County has
been evaluating telephony solutions offered by various vendors for over a year. Central
Services/Information Services staff have been vigilant during this evaluation process since whatever
system they choose will be the system they will use for the next ten to fifteen years or longer.They have
determined that Jive is the best fit for Jefferson County.
Analysis:The Revised Code of Washington,Chapter 39.34 permits public agencies to enter into
interlocal cooperative purchasing agreements so that they can use competitively awarded contracts by
other jurisdictions to obtain goods and services.This enhances the efficiency of public agencies by
eliminating redundant bidding activities.
More specifically, Port Townsend has contracted with Hanson Electric Networks-a leader in providing
effective telephony solutions as a value added reseller for Jive. Entering into this cooperative purchasing
agreement will allow Jefferson County to immediately enter into contract negotiations with Hanson
Electric Networks for the same system.
Jive is a cloud based telephony solution in wide use across the country. It has excellent technical
features, is easy to administer, provides excellent redundancy/survivability, is completely mobile and
uses non-proprietary phones. Transitioning to Jive positions the County for the future and results in
significantly lower telephony costs($575,000 over the next 10 years).
Fiscal Impact: None. This action will not result in the purchase of the software. The action allows
staff to negotiate the best price and other terms with the vendor, so we can bring the most favorable
terms possible to the BoCC. After these negotiations and assuming staff recommends entering into an
actual agreement, staff will put the draft agreement before the BoCC for consideration.
Recommendation: Central Services/Information Services recommends that the Board execute the
attached Interlocal Cooperative Purchasing Agreement with Port Townsend. Port Townsend has already
signed the agreement.
Department Contact: Mark McCauley, Central Services Director, 360-385-9130
Reviewed by:
4S°9,_.#Z
Philip Morl-tnty-Admitstiator Date
CONTRACT REVIEW FORM
CONTRACT WITH: City of Port Townsend
CONTRACT FOR: Interlocal Cooperative Purchasing Agreement TERM: Indefinite
COUNTY DEPARTMENT: Central Services
MAY 31 2010
For More Information Contact: Mark McCauley,,Director, Central Services
Contact Phone #: 360-385-9130
RETURN TO: Mark McCauley RETURN BY: As soon as possible.
(Person in Department) (Date)
AMOUNT: This is a no cost agreement. PROCESS: Exempt from Bid Process
_ Consultant Selection Process
Revenue: _ Cooperative Purchase
Expenditure: — Competitive Sealed Bid
Matching Funds Required: _ Small Works Roster
Sources(s) of Matching Funds _ Vendor List Bid
_ RFP or RFQ
X Other
Step 1 : REVIEW BY * I �k/I MENT
Review by: 6-e--
f
Date Reviewed: y
APPROVED FORM n Returned for revision(See Comments)
Comments
Step 2: REVIEW BY PRQ�ECUT !i ATTORNEY
Review by: 1•C• �� . /
Date Reviewed:
APPROVED AS TO FORM 'eturned for revision(See Comments)
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 6 copies of Contract,Review Form,and Agenda Bill to BOCC Office.
Place"Sign Here"markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:40 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
Amber Long
Cityof011 Legal Assistant/Deputy Clerk
Towns e n 250 Madison Street, Suite 2
Port Townsend, WA 98368
(360) 385-5991
along@cityofpt.us
May 24, 2018
Jefferson County Commissioners' Office
Attn: Leslie Locke
PO Box 1220
Port Townsend, WA 98368
RE: Interlocal Agreement with City of Port Townsend
Dear Leslie,
Enclosed are two originals of the Interlocal Cooperative Purchasing Agreement, each signed by
the City Manager. Please return one fully signed original to the address above.
Thank you.
Sincerely,
Amber Long
Legal Assistant/Deputy Clerk