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Home My WebLink AboutM052118MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, May 21, 2018, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kler and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Individual comment regarding school shootings. • Individual comment that DFW is not allowing transport of 80,000 Atlantic salmon across our waters. Thanked Commissioners. • Individual comment regarding housing shortage, affordable housing and population. • Individual requested moment of silence for Alyssa Reed who recently passed away. She asked that the Commissioners assist the youth of Jefferson County. • Individual thanked Commissioners for service. She commented on law enforcement addressing code violations in her neighborhood. • Individual: 1) Comment on gun range noises in Port Townsend; 2) Played a video of himself beekeeping with gun noises in the background; and 3) Commented on guns. • Individual comment on code enforcement. • Individual comment on proposed letter of support for boundary line adjustment in natural area of Tarboo. • Individual comment on the CSFRC meeting where they toured the Jefferson County Sportsmens' Association. He was asked to sign -in, which is a violation of the OPMA. All members of the CSFRC took the OPMA training. He commented on the recent school shooting. • Individual comment on billionaires in the world. He commented on school shootings, the opioid crisis and economics of Jefferson County. • Individual comment about roadside spraying done in the last two weeks by Washington State Department of Transportation (DOT). • Individual comment on Alyssa Reed's passing. He spoke of others who need housing, mental health services and addiction services. • Individual stated she serves on Fort Worden Advisory Committee and suggested utilizing housing there. Commented on Consent Agenda Item No. 1 re: Call for Bids for Solid Waste Removal of Property. • Individual comment on committee that put together the Public Records policy. He looked for agendas and meeting minutes of that committee and he couldn't find those. He believes the meetings should have been open to the public. Commissioner's Meeting Minutes of May 21, 2018 The Commissioners and the County Administrator addressed comments and concerns raised during the public comment period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to delete Item No. 1 and approve the remaining items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. (DELETED) CALL FOR BIDS re: Solid Waste Removal from the Property Located at 890 Old Hadlock Road, Port Hadlock, per Warrant of Abatement issued January 26, 2018; Bids will be accepted up until the Hour of 9:30 a.m. on Monday, June 18, 2018 at the Office of the County Commissioners, Basement Level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, WA, 98368 (Approved later in Minutes) 2. AGREEMENT re: Material Testing Services; Salmon Creek Bridge at West Uncus Road, M.P. 0.804; In the Amount of $13,546; Jefferson County Public Works; Krazan & Associates, Inc. 3. AGREEMENT NO. CLH18247, Amendment No. 2 re: 2018-2020 Consolidated Contract; An Additional Amount of $6,345 for a Total of $456,537; Jefferson County Public Health; Washington State Department of Health (DOH) 4. AGREEMENT, Amendment No. 1 re: Long-term Payables; Division of Developmental Disabilities (DDD) Program Plans; No Dollar Amount, Time Extension Only; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 5. Payment of Jefferson County Vouchers/Warrants Dated May 14, 2018 Totaling $1,211,902.58 6. Payment of Jefferson County Payroll Warrants Dated May 18, 2018 Totaling $78,265.59 and A/P Warrants Done by Payroll Dated May 5, 2018 Totaling $138,010.67 and Dated May 18, 2018 Totaling $16,371.34 APPROVAL of MINUTES: Commissioner Kler noted a correction to the March 19, 2018 minutes. On page 3 "...Madam Chair Kler closed the hearing." it should read "...Chair Sullivan closed the hearing." She moved to approve the March 19, 2018 Regular Meeting Minutes as corrected and the March 26, 2018 Regular Meeting Minutes as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION re: Consent Agenda Item No. 1 re: Solid Waste Removal from Property: County Administrator Philip Morley attempted to contact staff for clarification. The conversation was tabled until later in the meeting. The meeting was recessed at 9:56 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. DISCUSSION re: Consent Agenda Item No. 1 re: Solid Waste Removal from Property — Continued: Environmental Health Director Stuart Whitford joined the meeting by teleconference to discuss the issue of solid waste removal at a property located at 890 Old Hadlock Road in Port Hadlock and to answer questions. He explained the bid process to the Commissioners. Commissioner Kler moved to approve a CALL FOR BIDS re: Solid Waste removal from the property located at 890 Old Hadlock Road, Port Hadlock, per Warrant of Abatement issued January 26, 2018; bids will be accepted up until the hour of 9:30 a.m. on Monday, June 18, 2018 at the Office of the County Commissioners, Basement Level of the Jefferson County Courthouse, 1820 Jefferson Street, 2 Commissioner's Meeting Minutes of May 21, 2018 P.O. Box 1220, Port Townsend, WA, 98368. Commissioner Dean seconded the motion which carried by a unanimous vote. DISCUSSION AND POTENTIAL ACTION re: Port Ludlow Associates (PLA) Request to Extend Expiration of Olympic Terrace II Preliminary Plat Approval: Department of Community Development Associate Planner David Wayne Johnson explained PLA's request for a one- year extension and provided a letter from the Port Ludlow Bay Club in support of the Commissioners granting PLA's extension request. He stated that PLA has made significant progress and that DCD recommends the Commissioners approve the extension. Commissioner Dean moved to approve an additional twelve month extension to the preliminary plat approval for Olympic Terrace II, Phase Two, making the new expiration date June 28, 2019. Commissioner Kler seconded the motion which carried by a unanimous vote. UPDATE re: Transmittal of Planning Commission and Community Development Comprehensive Plan Periodic Review and Unified Development Code (UDC) Amendments: Director of Community Development (DCD) Patty Charnas, Associate Planner Joel Peterson and Jefferson County Planning Commission Chair Cynthia Koan were present to update the Board on the transmittal of the Planning Commission and DCD Comprehensive Plan Periodic Review and UDC amendments. Director Charnas recommended that the Commissioners hold their own hearing process on the matter. Commissioner Kler moved to approve a HEARING NOTICE re: 2018 Comprehensive Plan Periodic Review and Unified Development Code Amendments; Hearing scheduled for Monday, June 4, 2018 at 6:00 p.m. in the Superior Court Courtroom, Jefferson County Courthouse. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners briefed each other on recent meetings they attended and reviewed their meeting schedules. The meeting was recessed at 10:52 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: Pleasant Harbor Master Planned Resort: The Board continued deliberations with Department of Community Development (DCD) Director Patty Charnas. She reviewed the staff report and stated she would like to bring proposed updates to the adopting ordinance and development regulations to the next Board of County Commissioners' meeting on May 29, 2018. The meeting was recessed at 11:49 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. DISCUSSION re: Dabob Bay Trust: Northwest Watershed Institute Director Peter Bahls briefed the Board on a request for a letter of support for a Dabob Bay Trust Land Transfer with the Washington State Department of Natural Resources. BRIEFING re: County Owned Penny Creek Quarry: Central Services Director Mark McCauley briefed the Board on the County -owned Penny Creek Quarry and options to potentially 3 Commissioner's Meeting Minutes of May 21, 2018 surplus the property. BRIEFING re: Potential Laserfiche Workflow Upgrade_ Central Services Director Mark McCauley briefed the Board on a potential Laserfiche Workflow Upgrade. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: Miscellaneous Items: • Offer on Emergency Management Director position; background check underway • Continue looking for a Peninsula Housing Authority representative • PUD on June 5b meeting will discuss an appointment to the PIF Board • April I 01 the UFCW ratified a Collective Bargaining Agreement 2018-2020; question came up after the vote regarding pay grid • At Chamber today; discussion of City Housing Action Plan update and increase in tax revenue • Memorial Field; Recent carnival in town. No rains helped protect the field from damage. Next year the Rhody Festival will need to find an alternative location • Chamber luncheons; Cost of meetings are by donation • Jefferson County Sportsmen's Association; signing -in NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. ('a C - Carol Gallaway, C Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Kathleen Kler, Member 0\,k. -- Kate Dean, Member 0